Town of Newmarket

Agenda

Council

Meeting #:
Date:	Monday, February 11, 2019
Time:	7:00 P.m. - 9:00 P.m.
Location:	Council Chambers Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

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1.

Open Forum

2.

Public Notices (if required)

3.

Additions & Corrections to the Agenda

4.

Declarations of Pecuniary Interest

5.

Presentations & Recognitions

5.1

Southlake Foundation - Annual Run for Southlake

Note: Erin Rogers will be in attendance to provide a presentation on this matter.

• 1. ​That the presentation regarding the Southlake Foundation - Annual Run for Southlake be received. 

6.

Deputations

7.

Approval of Minutes

7.1

Council Meeting Minutes of January 21, 2019

• 1. That the Council Meeting Minutes of January 21, 2019 be approved.

8.

Reports by Regional Representatives

9.

Reports of Committees and Staff

9.1

Council Workshop Meeting Minutes of January 28, 2019

Note: This Workshop dealt with the Code of Conduct.

• 1. That the Council Workshop meeting minutes of January 28, 2019 be received.

9.2

Council Workshop Meeting Minutes of January 29, 2019

Note: This Workshop dealt with Council's Strategic Priorities.

• 1. That the Council Workshop meeting minutes of January 29, 2019 be received.

9.3

Special Committee of the Whole Meeting Minutes of January 28, 2019

Note: This meeting dealt with the Capital Budget and Asset Replacement Fund.

• 1. That the Special Committee of the Whole meeting minutes of January 28, 2019 be approved.

9.4

Special Committee of the Whole Meeting Minutes of February 4, 2019

Note: This meeting dealt with the Operating Budget and 2019 Preliminary Budget. 

• 1. That the Special Committee of the Whole meeting minutes of February 4, 2019 be approved.

9.5

Committee of the Whole Meeting Minutes of February 4, 2019

9.5.1

Presentation - Newmarket Hydro Holdings Inc. 2017 Annual General Meeting

• 1. That the presentation regarding the 2017 Annual General Meeting of Newmarket Hydro Holdings Inc. be received. 

9.5.2

Deputation - Central Counties Tourism

• 1. That the deputation provided by Chuck Thibeault, Executive Director of Central Counties Tourism and Samantha Wainberg, Executive Director of York Region Arts Council be received.

9.5.3

Deputation - Bill 66, Restoring Ontario's Competitiveness Act, 2018

• 1. That the deputation provided by Rashin Alizadeh regarding Bill 66, Restoring Ontario's Competitiveness Act, 2018 be received.

9.5.4

Deputation - Bill 66, Restoring Ontario's Competitiveness Act, 2018

• 1. That the deputation provided by Paul Jolie regarding Bill 66, Restoring Ontario's Competitiveness Act, 2018 be received.

9.5.5

Deputation - Newmarket African Caribbean Canadian Association (NACCA) - "Space and Belonging"

• 1. That the deputation provided by Jerisha Grant-Hall regarding Newmarket African Caribbean Canadian Association (NACCA) - "Space and Belonging" be received.

9.5.6

2019 President Report

• That the Newmarket Hydro Holdings Inc. Report of the President dated January 25, 2019 regarding the financial statements of Newmarket Hydro Holdings Inc. (the “Corporation”), the written resolutions of Newmarket – Tay Power Distribution Ltd. (“NT Power”) and appointment of the sole director and auditors be received and the following recommendations be adopted:

  Whereas the Corporation of the Town of Newmarket (the “Sole Shareholder”) is the sole shareholder of the Corporation;

  And Whereas the Sole Shareholder by a Shareholder Declaration dated November 1, 2000 appointed the Mayor as its legal representative for the purpose of communicating any shareholder consent or approval required by either the terms of the Shareholder Declaration or the Business Corporations Act (Ontario) (the “OBCA”);

  And Whereas the Corporation owns a majority of the common shares of NT Power;

  And Whereas pursuant to s.102(2) of the OBCA where a body corporate is the shareholder of a corporation the corporation shall recognize any individual properly authorized by the body corporate to represent it at meetings of shareholders of the corporation;

  And Whereas pursuant to s.104 of the OBCA a written resolution dealing with all the matters required to be dealt with at a shareholders meeting and signed by the shareholders entitled to vote at that meeting satisfies all requirements of the OBCA relating to that meeting of shareholders; Newmarket Hydro Holdings Inc. January 25, 2019 Report of the President Page 2 of 4 Newmarket Hydro Holdings Inc. 2017 Annual General Meeting

  Now therefore be it resolved by the Municipal Council of the Corporation of the Town of Newmarket as follows:

  1. That the Mayor, as the Sole Shareholder’s legal representative, is directed to sign the following Corporation Shareholder resolutions:
     1. That the Corporation’s financial statements for the financial year ended December 31, 2017 together with the report of the Corporation’s auditors, Collins Barrow, thereon dated April 12, 2018 be approved and adopted.
     2. That Collins Barrow, Chartered Accountants, be appointed auditors of the Corporation to hold office until the next annual meeting of shareholders at such remuneration as may be fixed by the sole director and the sole director is authorized to fix such remuneration.
     3. That Esther Armchuk be appointed as the sole director of the Corporation to hold office until the next annual meeting of shareholders or until his or her successor is elected or appointed.
     4. That Esther Armchuk, so long as he or she is the sole director of the Corporation, shall represent the Corporation at meetings of shareholders of NT Power;
     5. And that all acts, contracts, bylaws, proceedings, appointments elections and payments, enacted, made, done and taken by the sole director and sole officer of the Corporation to December 31, 2017, as the same are set out or referred to in the resolutions of the sole director, or in the financial statements of the corporation, are approved, sanctioned and confirmed.
  2. And That the Mayor, as the Sole Shareholder’s legal representative, direct Esther Armchuk, the sole director and legal representative of the Corporation, to sign the following NT Power shareholder resolutions in lieu of an annual meeting:
     1. That the financial statements of NT Power for the financial year ended December 31, 2017 together with the report of NT Power’s auditors, Collins Barrow, thereon dated March 28, 2018 be approved and adopted.
     2. That Collins Barrow, Chartered Accountants, be appointed auditors of NT Power to hold office until the next annual meeting of shareholders at such remuneration as may be fixed by the directors and the directors are authorized to fix such remuneration. Newmarket Hydro Holdings Inc. January 25, 2019 Report of the President Page 3 of 4 Newmarket Hydro Holdings Inc. 2017 Annual General Meeting
     3. That J. Taylor, T. Walker, B. Gabel, R. Betts, D. Charleson, C. Prattas and P. Ferguson are elected directors of NT Power to hold office until the next annual meeting of shareholders or until their successors are elected or appointed.
     4. And That all acts, contracts, bylaws, proceedings, appointments elections and payments, enacted, made, done and taken by the directors and officers of NT Power to December 31, 2017, as the same are set out or referred to in the resolutions of the board of directors, the minutes of the meetings of the board of directors or in the financial statements of NT Power, are approved, sanctioned and confirmed.

9.5.7

2019 President Report - Shareholders Agreement Amendment

• That the Newmarket – Tay Power Distribution Ltd. Report of the President dated January 25, 2019 regarding an amendment to the Shareholders Agreement between Tay Hydro Inc., Newmarket Hydro Holdings Inc., Newmarket – Tay Power Distribution Ltd., the Corporation of the Town of Newmarket and the Corporation of the Township of Tay be received and the following recommendation be adopted:

  Whereas Article 3.03(1) of the Shareholders Agreement between Tay Hydro Inc., Newmarket Hydro Holdings Inc., Newmarket – Tay Power Distribution Ltd. (the “Corporation”), the Corporation of the Town of Newmarket and the Corporation of the Township of Tay (the “Agreement”) states:

  “The board of directors of the Corporation shall consist of (7) directors, four (4) of whom shall be Non-Municipal Appointees, one (1) of whom shall be the Mayor of Tay, one (1) of whom shall be the Mayor of Newmarket, and one (1) of whom shall be the chief executive officer of the Corporation. The chair of the board of directors shall be a Non-Municipal Appointee designated by the other six (6) directors.”

  And Whereas the Township of Tay has requested that Article 3.03(1) be amended to allow for a designated sitting member of Council to be appointed to the board of directors in the Mayor’s place;

  And Whereas the Council of the Town of Newmarket is agreeable to this amendment;

  Now Therefore it be resolved by the Municipal Council of the Town of Newmarket that Article 3.03(1) of the Agreement be amended to state:

  “The board of directors of the Corporation shall consist of seven (7) directors, four (4) of whom shall be Non-Municipal Appointees, one (1) of whom shall be the Mayor of Tay or a designated sitting member of the Council of the Township of Tay, one (1) of whom shall be the Mayor of Newmarket or a designated sitting member of the Council of the Town of Newmarket, and one (1) of whom shall be the chief executive officer of the Corporation. The chair of the board of directors shall be a Non-Municipal Appointee designated by the other six (6) directors.”

9.5.8

2019 President Report - Envi Directors

• That the Newmarket Hydro Holdings Inc. (the “Corporation”) Report of the President dated January 11, 2019 regarding the inaugural board of directors of Envi Networks Ltd. (“Envi”) be received and the following recommendations be adopted:

  Whereas the Corporation of the Town of Newmarket (the “Sole Shareholder”) is the sole shareholder of the Corporation;

  And Whereas the Sole Shareholder by a Shareholder Declaration dated
  November 1, 2000 appointed the Mayor as its legal representative for the purpose of communicating any shareholder consent or approval required by either the terms of the Shareholder Declaration or the Business
  Corporations Act (Ontario) (the “OBCA”);

  And Whereas the Corporation owns a majority of the common shares of Envi;

  And Whereas pursuant to s.102(2) of the OBCA where a body corporate is the shareholder of a corporation the corporation shall recognize any individual properly authorized by the body corporate to represent it at meetings of shareholders of the corporation;

  And Whereas pursuant to s.104 of the OBCA a written resolution dealing with all the matters required to be dealt with at a shareholders meeting and signed by the shareholders entitled to vote at that meeting satisfies all requirements of the OBCA relating to that meeting of shareholders;

  Now Therefore be it resolved by the Municipal Council of the Corporation of the Town of Newmarket as follows:

  1. That the Mayor, as the Sole Shareholder’s legal representative, direct Esther Armchuk, the sole director and legal representative of the Corporation, to sign the following Envi shareholder resolution:
  2. That Ian Collins, Bob Kwapis, Jill Schatz and Tony Van Bynen are elected directors of Envi to hold office until the next annual meeting of shareholders or until their successors are elected or appointed.

9.5.9

Bill 66, Restoring Ontario's Competitiveness Act, 2018

• 1. That the report entitled Open-for-Business By-law (Bill 66) dated February 4, 2019 be received; and,
  2. That the report entitled Open-for-Business By-law (Bill 66) dated February 4, 2019 be submitted to the province as feedback; and,
  3. That Newmarket Town Council opposes planned changes to the Planning Act in the proposed Bill 66 that may allow for an “open for business” planning by-law; and,
  4. That the Government of Ontario be requested to reconsider the proposed changes to the Planning Act included in Bill 66 which speak to the creation of the open-for- business planning by-law; and,
  5. That a copy of this motion be sent to the Honourable Doug Ford, Premier of Ontario, the Honourable Steve Clark, Minister of Municipal Affairs and Housing, the Honourable Andrea Horwath, Leader of the New Democratic Party, The Honourable Christine Elliott, and all Members of Provincial Psarliament in the Province of Ontario; and,
  6. That a copy of this motion be sent to the Association of Municipalities of Ontario (AMO) and all Ontario municipalities for their consideration; and,
  7. That in the case of a future adoption of Bill 66, the Town of Newmarket will not exercise the powers granted to it in Schedule 10 to pass open-for-business planning by-laws; and,
  8. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.5.10

Correspondence - Town of Georgina re: Bill 66

• 1. That the Correspondence from the Town of Georgina regarding Bill 66 be received for information.

9.5.11

175 Deerfield Road - Incentives for Affordable and Rental Housing

• 1. That the report entitled 175 Deerfield Road – Incentives for Affordable and Rental Housing dated February 4, 2019 be received; and,
  2. That Council approve the recommendations previously endorsed in Report 2018-61 to comply with the requirements of Section 275 of the Municipal Act; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.5.12

Proposed Amendment to the Growth Plan for the Greater Golden Horseshoe, 2017

• 1. That the report entitled Proposed Amendment to the Growth Plan for the Greater Golden Horseshoe, 2017, dated February 4, 2019 be received; and,
  2. That the report entitled Proposed Amendment to the Growth Plan for the Greater Golden Horseshoe, 2017, dated February 4, 2019 be submitted to the province as feedback; and,
  3. That in relation to section 2 of this report - Settlement Boundary Adjustments and Expansions, That Council direct Staff to only seek clarification as to the definition of a Settlement Area and whether it is so defined in the upper tier official plan, the lower tier official plan, both or either; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.5.13

Servicing Allocation Policy - Update

• 1. That the report entitled Servicing Allocation Policy - Update dated February 4, 2019, be received; and,
  2. That Council adopt the Servicing Allocation Policy, updated February 2019, included as Attachment 1 to this Report; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.5.14

Amendments to Council Code of Conduct

• 1. That the report entitled Amendments to Council Code of Conduct dated February 4, 2019 be received; and,
  2. That Council adopt the amendments to the Council Code of Conduct attached as Attachment A with an effective date of March 1, 2019; and,
  3. That Council adopt amendments to the Indemnification By-law attached as Attachment B; and,
  4. That Staff be directed to investigate further amendments or revisions to the Code of Conduct as required; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.5.15

Accessibility Plan 2018 Status Update

• 1. That the report entitled “2018 Accessibility Status Update” dated February 4, 2019 be received; and,
  2. That Council approve the 2018 Accessibility Status Update, attached as Attachment A; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.5.16

Central York Fire Services Joint Council Committee Meeting Minutes of September 4, 2018

• 1. That the Central York Fire Services Joint Council Committee Meeting Minutes of September 4, 2018 be received.

9.5.17

Outstanding Matters List

• 1. That the list of outstanding matters be received.

9.5.18

Public Planning - Old Main Street Tertiary Plan

• 1. That all deputations and correspondence relating to the Public Planning Session - Old Main Street Tertiary Plan be received.

10.

By-laws

2019-08 A By-law to Establish a Code Of Conduct for Members of Council, Local Boards and Adjudicative Boards.

2019-09 A By-law to provide for the indemnification and defence of employees, Members of Council and Integrity Commissioners against loss or liability in certain circumstances arising out of acts or omissions done while acting on behalf of the corporation.

2019-10 A By-law To Exempt Certain Lands From The Part Lot Control Provisions Of The Planning Act (Marianneville Developments Limited - Block 119 Registered Plan 65M-4587).

• 1. That By-laws 2019-08, 2019-09 and 2019-10 be enacted.

11.

Notices of Motions

12.

Motions

13.

Announcements & Community Events

14.

New Business

15.

Closed Session

15.1

Personal matters about an identifiable individual, including municipal or local board employees, as per Section 239 (2) (b) of the Municipal Act, 2001.

16.

Confirmatory By-law

2019-11 A By-law to confirm the proceedings of a meeting of Council – February 11, 2019.

• 1. That By-law 2019-11 be enacted.

17.

Adjournment