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3.
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Joint
Central York Fire Services and Corporate Services – Financial Services
Report 2015-02 dated January 21, 2015 regarding the Preliminary 2014 CYFS
Budget Report – Fourth Quarter.
The
Director of Financial Services/Treasurer, Newmarket provided a verbal
update regarding the Preliminary 2014 CYFS Budget Report – Fourth Quarter
and advised that there is a small surplus; however there are still some
outstanding invoices which have been estimated but prevent determining a
final result at this time. The Fire Chief provided explanation of the lieu
time account and increased management salary figures as a result of the
implementation of the market review adjustments.
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Moved
by: Councillor Mrakas
Seconded
by: Councillor Thompson
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THAT
Joint Central York Fire Services and Corporate Services – Financial
Services Report 2015-02 dated January 21, 2015 regarding the Preliminary
2014 CYFS Budget Report – Fourth Quarter be received for information
purposes.
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Carried
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4.
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Joint
Central York Fire Services and Corporate Services – Financial Services
Report 2015-03 dated January 21, 2015 regarding Cost Sharing Method to
Improve Funding Stability.
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The
Director of Corporate and Financial Services/Treasurer, Aurora provided a
verbal update regarding growth average formulas contained within the
report.
Moved
by: Councillor Mrakas
Seconded
by: Councillor Sponga
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a) THAT Joint Central York Fire Services and
Corporate Services – Financial Services Report 2015-03 dated January 21,
2015 regarding Cost Sharing Method to Improve Funding Stability be received
and the following recommendations be adopted:
i) THAT the Joint Central York Fire Services apply a
four year rolling weighted average to the current Cost Allocation
Methodology;
ii) AND THAT the Consolidated Fire and Emergency
Services Agreement be amended to incorporate this rolling weighted average
approach to the Cost Allocation Methodology (with the wording as displayed
in Appendix A) and that the Mayor and Clerk of each municipality be
authorized to execute the amendment.
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Carried
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Moved by: Councillor Thompson
Seconded by: Councillor Twinney
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THAT the order of the agenda be amended to
consider CYFS Report 2015-01 before Joint CYFS and Corporate Services –
Financial Services Report 2015-04.
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Carried
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5.
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Central
York Fire Services Report 2015-01 dated January 16, 2015 regarding the July
2014 Fire Department Master Plan Update.
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Discussion
ensued regarding the feasibility of a workshop format of both Newmarket and
Aurora Councils to allow for review of the Master Fire Plan. The Fire
Chief advised that some items within the plan were not implemented and a
comparison document could be provided along with fund structures and
potential costs for property acquisitions.
An
alternate motion was presented.
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Moved
by: Councillor Hempen
Seconded
by: Councillor Twinney
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THAT
Central York Fire Services Report 2015-01 dated January 16, 2015 regarding
the July 2014 Fire Department Master Plan Update be referred to the Chief
Administrative Officers of Aurora and Newmarket for the purpose of
scheduling a Council Workshop within thirty (30) days to review the Draft
Master Fire Plan Update and associated capital costs.
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Carried
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Moved
by: Councillor Twinney
Seconded by: Councillor Thompson
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THAT
Central York Fire Services Report 2015-01 dated January 16, 2015 regarding
the July 2014 Fire Department Master Plan Update be received.
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Carried
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6.
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Joint
Central York Fire Services and Corporate Services – Financial Services
Report 2015-04 dated January 21, 2015 regarding the Draft 2015 Central York
Fire Services Operating and Capital Budgets.
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The
Director of Financial Services/Treasurer, Newmarket addressed the Committee
with a presentation highlighting various components of the Draft 2015
Central York Fire Services Operating and Capital Budgets. He advised that
the capital budget does not include the Master Fire Plan, however, does
include replacement of existing fire services equipment. Discussion ensued
regarding details associated with vehicle replacement. The Fire Chief
advised that the previous Joint Council Committee had approved a plan to
purchase vehicles outright as opposed to leasing and the existing fleet is
now past its life cycle. Further discussion ensued regarding wellness,
fitness and staff support line items. A suggestion was made that the
Northern 6 municipalities share current staffing for Human Resources and
Communications support and utilize opportunities for cost sharing. It was
also proposed that, moving forward, the 2014 actuals be included in the
budget report.
It
was requested that a prioritized list of must haves be available for the
next scheduled Central York Fire Services- Joint Council Committee meeting
along with some background information related to wellness/fitness programs
and vehicle requirements.
An
alternate motion was presented.
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Moved
by: Councillor Sponga
Seconded
by: Councillor Twinney
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THAT
the Draft 2015 Central York Fire Services Operating and Capital Budgets be referred
back to staff for further review and compilation of a document showing
outstanding prioritization items from the previous Master Fire Plan and
outcome of Council workshops and to be brought back to a future meeting for
consideration before budgets are approved.
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Carried
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Moved
by: Councillor Hempen
Seconded
by: Councillor Sponga
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THAT
the presentation by the Director of Financial Services/Treasurer, Newmarket
with respect to Joint Central York Fire Services and Corporate Services –
Financial Services Report 2015-04 dated January 21, 2015 regarding the
Draft 2015 Central York Fire Services Operating and Capital Budgets be
received.
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Carried
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New Business
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None.
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Closed Session
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Moved by: Councillor
Mrakas
Seconded by:
Councillor Thompson
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The Committee resolved into Closed Session at 11:43
a.m.
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The CYFS - Joint Council Committee (Closed
Session) Minutes are recorded under separate cover.
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The
Committee resumed into Public Session at 12:07 p.m.
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Adjournment
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Moved
by: Councillor Twinney
Seconded
by: Councillor Sponga
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THAT
the meeting adjourn.
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Carried
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There being no further business, the meeting
adjourned at 12:07 p.m.
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