The meeting of the Main Street District Business Improvement Area Annual General Meeting was held on Monday, November 23, 2015 in Hall # 3, Community Centre - 200 Doug Duncan Drive, Newmarket.


Members Present:











Board of Management Members:









Chris Bobyk, Main Street Clock Inc.

Megan Fisher, Nutmeg Bakery

Boris Fong, Hungry Brew Hops

Ted Heald, Haven

Elisabeth Hempen, 220 Main Street

Wendy & Natasha Morley-Lissas, Elemental Core Healing

Norm Pereira, 246 and 252 Main Street

Jackie Playter, Roadhouse and Rose

Baiba Roge, Haven 

Ken & Vickie Sparks, Good Vibes on Main  


Glenn Wilson, Chair

Anne Martin, Vice-Chair

Olga Paiva

Carmina Pereira

Jackie Playter

Siegfried Wall

Councillor Sponga


Rory Rodrigo

Staff Present:

C. Kallio, Economic Development Officer

L. Moor, Council/Committee Coordinator


 The meeting was called to order at 7:05 p.m.


 Glenn Wilson in the Chair.


Welcome and Introductions


The Chair welcomed those present and introduced Members of the Main Street District Improvement Area Board of Management and Town of Newmarket staff.


Approval of Minutes



Main Street District Business Improvement Area Annual General Meeting Minutes of November 10, 2014.


Moved by:  Ken Sparks

Seconded by:  Carmina Pereira


THAT the Main Street District Business Improvement Area Board of Management Minutes of November 10, 2014 Annual General Meeting be approved.




Approval of Financial Statements



Main Street District BIA Financial Statements Year ended December 31, 2014.


The Economic Development Officer provided a verbal update regarding the financial position and balance of the Main Street District Business Improvement Area Board of Management and advised that copies of the financial statements were available at the front entrance to the meeting room.


Moved by:  Councillor Sponga

Seconded by:  Elisabeth Hempen


THAT the Main Street District Business Improvement Area Board of Management financial statements for the year ended December 31, 2014 be approved.




2015 Review



2015 Review.



The Chair provided a verbal update regarding events held on Main Street and surrounding vicinity during the 2015 calendar year. 



2016 Budget



The Chair distributed copies of the proposed 2016 budget and provided details associated with the listed line items.


Discussion ensued regarding proposed expenditures of website design/content, proposed advertising and proposed expansion of occasion events.  He advised that the Board of Management determined the following occasions should be recognized in 2016 with an event:


Valentine’s Day, Easter, Mother’s Day, Father’s Day, Canada Day, Art Council Participation, Jazz Festival, Fall Festival, Candle Light Parade, Breakfast with Santa.


A suggestion was made to include a Halloween event to the proposed 2016 festivities.   


The Chair advised those present of the upcoming Merchants Holiday Gathering scheduled for December 7, 2015 at the Maid’s Cottage beginning at 6:30 p.m. at $35 per ticket with a cash bar.


A suggestion was made to utilize some of the proposed advertising funds to purchase wayfinding signage to be placed at the Farmer’s Market in an attempt to draw shoppers to Main Street from the market location.


Other suggestions included using some funds to purchase Christmas decorations, placing a float in the annual Santa Claus parade, purchasing promotional materials and utilizing tent cards in the area restaurants; all in an effort to promote the B.I.A.  


The Economic Development Officer advised that the Downtown Parking Review Task Force will be analyzing the wayfinding signage requirements for the downtown core.  


Discussion ensued regarding publicity for the area restaurants and possible cuisine based events such as ‘Summer-licious and Winter-licious’ along with cross promotion of restaurant menu items to coincide with the Town’s Annual Garlic Festival.


The Chair advised that the annual B.I.A. merchant levies will remain the same for 2016, with the extra monies proposed being drawn from reserves.



Moved by:  Ken Sparks

Seconded by:  Norm Pereira


THAT the proposed 2016 Business Improvement Area Budget in the amount of $37,100.00 be approved.




New Business


a) Mr. Sparks queried the Board Members about a 5 and 10 year visionary plan for Main Street. The Chair advised that the Board would like to assemble a Strategic Planning sub-committee to formulate a 5 and 10 year visionary plan.


b) Mr. Bobyk addressed those present with a verbal status update regarding the proposed amended development application for the property known as 180-194 Main Street (Main Street Clock Tower).  Discussion ensued regarding intensification, sustainability, proposed gross floor area and probable construction timelines if the development proceeds.  Further discussion ensued regarding current maintenance issues associated with the property, community feedback and proposed re-activation of the development application.


c) Ms. Sparks requested that the area merchants be sent occasional reminders to keep the front of their establishments tidy. 


d) The Chair thanked Ms. Sparks for her work in updating and maintaining the Main Street Facebook page.




Moved by:  Norm Pereira           


Seconded by: Natasha Morley-Lissas         



THAT the meeting adjourn.




There being no further business, the meeting adjourned at 9:00 p.m.








G. Wilson, Chair


No Item Selected