Newmarket Public Library Board

Minutes

Meeting #:
Date:
Time:
-
Location:
Newmarket Public Library Boardroom
Newmarket Public Library
438 Park Avenue
Newmarket ON L3Y 1W1
Members Present:
  • Darcy McNeill, Chair
  • Jane Twinney, Vice Chair
  • Kelly Broome
  • Darryl Gray
  • Leslee Mason
  • Art Weis
  • Victor Woodhouse
Staff Present:
  • Linda Peppiatt, Deputy CEO
  • Todd Kyle, CEO
  • Lianne Bond, Administrative Coordinator
  • Andrew Walkom
  • Jaclyn Grossi

​​


The meeting was called to order at 5:47 pm.  In the absence of the Chair and Vice Chair, Board member Victor Woodhouse was elected to conduct the meeting.

  • Motion19-10-61
    Moved byDarryl Gray
    Seconded byKelly Broome

    That agenda items 1.1 to 1.3 be adopted as presented.

    Carried

None were declared.

  • Motion19-10-62
    Moved byKelly Broome
    Seconded byLeslee Mason

    That the deputation provided by Kayla Scott regarding the Library to create a Human rights and Anti Harassment/Discrimination Policy be received.  

    Carried
  • Motion19-10-63
    Moved byDarryl Gray
    Seconded byKelly Broome

    That the C.E.O. report back to the Library Board at the next Board meeting with a response to the Board recommendations presented in the Deputation.

    Carried

There were no reports.

The C.E.O. will provide an updated on item 2-15 Library facility and service delivery options at the next meeting.

  • Motion19-10-65
    Moved byVictor Woodhouse
    Seconded byLeslee Mason

    That the Library Board receive the Action List as presented

    Carried

A report outline options in reducing barriers to borrowing was presented to the Library Board.

  • Motion19-10-66
    Moved byDarryl Gray
    Seconded byVictor Woodhouse

    That the Library Board approve the changes to the Borrowing Policy and associated practices
    as follows:

    a. Forgiving of unpaid debts after a two-year collection period, except for those over
    $100, which would be forgiven after a five year period
    b. Arranging occasional amnesty periods in conjunction with a community benefit;
    c. Increasing renewal limits from three to five;
    d. Changing the card renewal threshold from one year to two;
    e. Eliminating fines for children’s materials taken out on a child’s card, and waiving
    historical fines meeting these conditions upon user request.

    And That the Library Board include a long-term strategy related to fines for further discussion at future strategic planning.

    Carried

A report regarding supporting the eContent for Libraries campaign and resolution request was presented to the Library Board.

  • Motion19-10-67
    Moved byVictor Woodhouse
    Seconded byLeslee Mason

    THAT the Library Board seek Newmarket Council’s endorsement of a draft resolution outlined
    in Attachment 1, requesting the Town of Newmarket to:
    a. indicate their support for CULC’s/CBUC’s efforts to increase access to ebooks and other
    econtent for library users in Newmarket and across Canada
    b. call on the federal government to investigate the barriers faced by libraries in
    acquiring ebooks and other econtent and the problems that poses for vulnerable
    demographic groups in Canada; and
    c. ask the federal government to develop a solution that increases access to ebooks and
    other econtent across Canada and assists libraries in meeting the cost requirements to
    acquire ebooks and other econtent.
    Page 3 of 3
    Appendix 1: Draft Resolution for Newmarket Council
    WHEREAS, the Town of Newmarket recognizes the important role that libraries play in our
    community. Libraries and the early literacy programs that they run are integral to developing
    proficient readers and ensuring that children succeed in school. More and more, digital literacy
    programs run by libraries also help ensure that citizens can contribute to our digital world.
    Additionally, vulnerable demographic groups, including seniors, low income families, youth, and
    new Canadians rely on access to libraries as an important tool for their participation in the
    community – from education to searching for jobs to consuming Canadian cultural materials,
    and
    WHEREAS, libraries in our community recognize that our users increasingly seek to access ebooks and other e-content offered by multinational publishers, and that access to those
    publications is too often curtailed by prohibitively high licensing fees or else entirely denied to
    Canadian libraries, and
    WHEREAS, libraries must be in a position to offer e-books and other e-content to their users as
    part of their service offering to our community, particularly given the contemporary rapid pace
    of digitization of educational and cultural materials.
    Now, therefore be it resolved that the Town of Newmarket does hereby:
    1. Indicate our support for the Canadian Urban Libraries Council in its efforts to increase
    access to ebooks and other econtent for library users in Newmarket and across Canada;
    2. Call on the federal government to investigate the barriers faced by libraries in acquiring
    ebooks and other econtent and the problems that poses for vulnerable demographic
    groups in Canada; and
    3. Further ask the federal government to develop a solution that increases access to
    ebooks and other econtent across Canada and assists libraries in meeting the cost
    requirements to acquire e-books and other e-content.

    Carried

The Library Board agreed to move the meeting start time to 5:45 pm.

  • Motion19-10-68
    Moved byVictor Woodhouse
    Seconded byLeslee Mason

    That there being no further business the meeting adjourn at 6:50 pm

    Carried