OPEN FORUM 6:45 P

The meeting of the Heritage Newmarket Advisory Committee was held on Tuesday, October 6, 2015 in Mulock Room, 395 Mulock Drive, Newmarket.

 

Members Present:

Councillor Hempen

Soni Felix Raj

Athol Hart, Chair

Billie Locke

Joan Seddon

 

 

Absent:

Rohit Singh

Malcolm Watts

 

 

Staff Present:

C. Finnerty, Council/Committee Coordinator

 

The meeting was called to order at 7:03 p.m.

 

A. Hart in the Chair.

 

Additions & Corrections to Agenda

 

None.

 

Declarations of Pecuniary Interest

 

None.

 

Approval of Minutes

 

1.

Heritage Newmarket Advisory Committee Minutes of September 8, 2015.

 

Moved by:      Joan Seddon

 

Seconded by: Billie Locke

 

 

THAT the Heritage Newmarket Advisory Committee Minutes of September 8, 2015 be approved.

 

Carried

 

Presentations/Deputations

 

None.

 

Correspondence

 

2.

Correspondence from the Ontario Historical Society dated September 28, 2015 regarding the Honours and Awards Nominations, OHS Reach Project Update & More.

 

Moved by:      Billie Locke

 

Seconded by: Joan Seddon

 

 

THAT the correspondence from the Ontario Historical Society dated September 28, 2015 regarding the Honours and Awards Nominations, OHS Reach Project Update & More be received for information;

 

The Heritage Newmarket Advisory Committee recommends to Council:

 

THAT Ross Caister be recommended for nomination for the Ontario Historical Society’s Carnochan Award.

 

Carried

 

3.

Correspondence from the Ministry of Citizenship, Immigration and International Trade dated October, 2015 regarding a call for nominations for the June Callwood Outstanding Achievement Award for Volunteerism in Ontario.

 

 

 

The Chair provided information on the award and its nomination process.  Councillor Hempen recommended that the Committee members provide a list of potential nominees for consideration.

 

Moved by:      Councillor Hempen

 

Seconded by: Billie Locke

 

 

THAT the correspondence from the Ministry of Citizenship, Immigration and International Trade dated October, 2015 regarding a call for nominations for the June Callwood Outstanding Achievement Award for Volunteerism in Ontario;

 

 

 

 

 

AND THAT each Heritage Newmarket Advisory Committee member prepare a short list of potential nominees for the June Callwood Award for consideration at the November 4, 2015 Heritage Newmarket Advisory Committee Meeting.

 

Carried

 

4.

Correspondence from the Ministry of Tourism, Culture and Sport dated October 1, 2015 regarding 'Culture Talks'.

 

Moved by:      Billie Locke

 

Seconded by: Joan Seddon

 

 

THAT the correspondence from the Ministry of Tourism, Culture and Sport dated October 1, 2015 regarding 'Culture Talks', be received for information

 

Carried

 

5.

Correspondence from the Town of Newmarket Planning & Building Services Department dated October 1, 2015 regarding Notice of a Public Meeting Concerning a Proposed Zoning By-law Amendment.

 

 

 

The Chair provided information on the application, which has been initiated by the Town in order to correct a transcribing error in the Zoning By-law.  He further advised that there are no heritage concerns related to the application.

 

Moved by:      Soni Felix Raj

 

Seconded by: Joan Seddon

 

 

THAT the correspondence from the Town of Newmarket Planning & Building Services Department dated October 1, 2015 regarding Notice of a Public Meeting Concerning a Proposed Zoning By-law Amendment be received for information

 

Carried

                                                                                                         

6.

Correspondence from the Town of Newmarket Planning and Building Services Department dated October 2, 2015 regarding an Application for Official Plan and Zoning By-law Amendment, 260 Eagle Street, Town of Newmarket, 7113671 Ontario Corp. (Oxford Homes), File No.: D09NP1515, D14NP1515.

 

 

 

The Chair provided information on the application and advised that there is a heritage designated home located at 310 Eagle Street, east of the subject lands.  Discussion ensued regarding building elevations and the impact upon the streetscape based on the size and setbacks of the building, potential site contamination and the need for additional information on the application.  The Committee requested that further information on the application be provided by Planning staff by e-mail before October 30, 2015.

 

Moved by:      Soni Felix Raj

 

Seconded by: Joan Seddon

 

 

THAT the correspondence from the Town of Newmarket Planning and Building Services Department dated October 2, 2015 regarding an Application for Official Plan and Zoning By-law Amendment, 260 Eagle Street, Town of Newmarket, 7113671 Ontario Corp. (Oxford Homes), File No.: D09NP1515, D14NP1515 be received for information;

 

AND THAT the Committee request further information on the application regarding Zoning By-law restrictions, building height, setbacks, and streetscape impacts as they relate to the established residential neighbourhood and heritage designated home to the east of the site.

 

Carried

 

Items

 

7.

Heritage Newmarket Workplan

 

 

 

The Committee discussed its workplan and determined timelines for completion for the actions noted on the plan. 

 

Moved by:      Billie Locke

 

Seconded by: Soni Felix Raj

 

 

THAT the Heritage Newmarket Advisory Committee workplan be approved and forwarded to Council;

 

AND THAT Heritage Newmarket Advisory Committee membership be amended from seven (7) to twelve (12) Newmarket residents in order to carry out the Committee responsibilities as prescribed in the Ontario Heritage Act and the Committee’s workplan and recommended by the Heritage Newmarket Advisory Committee at the November 4, 2014 meeting.   

 

Carried

 

 

 

8.

Designated Property Maintenance and Concerns

 

 

a)

Designation Requests

 

 

 

 

 

No update to provide.

 

 

b)

Inventory

 

 

 

 

 

No update to provide.

 

9.

Plaques

 

 

 

The Chair advised that two additional plaque requests have been received. 

 

10.

Heritage Newmarket Advisory Committee Terms of Reference.

 

 

 

The Council/Committee Coordinator provided an overview of the amendments to the Heritage Newmarket Advisory Committee Terms of Reference and summarized the review process.

 

11.

Discussion regarding delegation of authority of the granting of heritage permits for designated properties.

 

 

 

The discussion regarding delegation of authority was deferred to the November 4, 2015 Heritage Newmarket Advisory Committee meeting. 

 

12.

Heritage Newmarket Budget

 

 

 

The Committee reviewed the budget update, as presented.  Discussion ensued regarding restructuring the line items.  In addition, the Chair requested that information on the Heritage Reserve Fund be provided on the next agenda.

 

13.

Reports of Committee Members

 

 

a)

Architecture, Recreation, Culture, Heritage (ARCH) Committee

 

 

 

 

 

The Chair advised that ARCH recently held an event celebrating the 400th Anniversary of Etienne Brule’s expedition through Newmarket and provided a summary of the preparations leading up to the event. ARCH’s contribution included a re-enactment of a native campsite by the Holland River and a Cedar Tea Ceremony with the walkers. The lean to was built by Parks and was a spectacular effort on the part of the employees. ARCH is sending letters of thanks.  He further advised that ARCH recently participated in a flash mob at the Farmer’s Market. The flash mob was held by the WW1 Commemoration Sub-Committee of the Newmarket Historical Society.

 

 

b)

Elman W. Campbell Museum Board

 

 

 

 

 

B. Locke provided an update on the Museum Board and advised that Museum attendance has increased this past year, particularly on Canada Day.  She further advised that new Board members have been appointed and that staff is still dealing with the residual effects from the flood that occurred earlier this year. 

 

 

c)

Lower Main Street South Heritage Conservation District Advisory Group

 

 

 

 

 

The Chair advised of two brick façade restoration works on Main Street that are currently underway. He also stated that the level of co-operation between the owners and the committee is high and the results will begin to show as work continues.

 

 

d)

Newmarket Historical Society Board of Directors

 

 

 

 

 

The Chair reported that according to the Chair of the Newmarket Historical Society Chair, no letters of appointment from this committee to their board had been received.

 

New Business

 

a)

The Chair reminded members of their responsibility to provide notice of their attendance at any scheduled Heritage Newmarket Advisory Committee meeting to the Recording Secretary by noon on the meeting date.  In addition, he inquired on the availability of dedicated Heritage Newmarket Advisory Committee staff resources and what the obligation of staff may be.  Councillor Hempen advised that he would look into staff attendance and report back to the Committee.

 

b)

B. Locke advised that the Historic Downtown Newmarket directional sign at the corner of Bayview Avenue and Mulock Drive is in disrepair. Councillor Hempen advised that he would check out the sign after the meeting and report the issue.

 

 

 

 

 

 

Adjournment

 

Moved by:      Billie Locke

 

Seconded by: Joan Seddon

 

 

THAT the meeting adjourn.

 

Carried

 

There being no further business, the meeting adjourned at 9:39 p.m.

 

 

 

 

 

Date

 

Athol Hart, Chair