Town of Newmarket

Minutes

Council

Meeting #:
Date:	Monday, September 09, 2019
Time:	7:00 P.m. - 9:00 P.m.
Location:	Council Chambers Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh
• Councillor Simon
• Councillor Woodhouse
• Councillor Twinney
• Councillor Kwapis
• Councillor Broome
• Councillor Bisanz

Members Absent:

• Councillor Morrison

Staff Present:

• J. Sharma, Chief Administrative Officer
• E. Armchuk, Commissioner of Corporate Services
• P. Noehammer, Commissioner of Development & Infrastructure Services
• C. Kallio, Economic Development Officer/Acting Commissioner of Community Services
• L. Lyons, Director of Legislative Services/Town Clerk
• A. Walkom, Legislative Coordinator

The meeting was called to order at 7:00 PM.
Mayor Taylor in the Chair.

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1.

Open Forum

No one in attendance came forward to address Council during Open Forum.

2.

Public Notices

None.

3.

Additions & Corrections to the Agenda

The Clerk advised there were no additions or corrections to the agenda.

4.

Declarations of Pecuniary Interest

None.

5.

Presentations & Recognitions

None.

6.

Deputations

6.1

Request for an All-way Stop at the Intersection of London Road and Harewood Boulevard

Joseph Coupal provided a deputation regarding traffic issues at the intersection of London Road and Harewood Boulevard. He requested that an all-way stop be added at the intersection.

• Moved by: Councillor Kwapis
  Seconded by: Deputy Mayor & Regional Councillor Vegh
  1. That the deputation by Joseph Coupal regarding a Request for an All-way Stop at the Intersection of London Road and Harewood Boulevard be received and referred to staff

  In Favour (8)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Simon, Councillor Woodhouse, Councillor Twinney, Councillor Kwapis, Councillor Broome, and Councillor Bisanz

  Carried (8 to 0)

6.2

Terry Fox Run

Debbie Fletcher-Queen provided a deputation regarding the Terry Fox Run and advised that the run will be held September 15, 2019.

• Moved by: Councillor Broome
  Seconded by: Councillor Simon
  1. That the deputation by Debbie Fletcher-Queen regarding the Terry Fox Run be received.

  In Favour (8)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Simon, Councillor Woodhouse, Councillor Twinney, Councillor Kwapis, Councillor Broome, and Councillor Bisanz

  Carried (8 to 0)

6.3

Women's Support Network of York Region

Suzanne Beauchamp and Jacqueline Benn-John provided a deputation regarding the Women's Support Network of York Region which outlined the services provided by the Network.

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Bisanz
  1. That the deputation by Suzanne Beauchamp and Jacqueline Benn-John regarding the Women's Support Network of York Region be received.

  In Favour (8)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Simon, Councillor Woodhouse, Councillor Twinney, Councillor Kwapis, Councillor Broome, and Councillor Bisanz

  Carried (8 to 0)

7.

Approval of Minutes

7.1

Council Meeting Minutes of June 24, 2019

• Moved by: Councillor Twinney
  Seconded by: Councillor Bisanz
  1. That the Council Meeting Minutes of June 24, 2019 be approved.

  In Favour (8)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Simon, Councillor Woodhouse, Councillor Twinney, Councillor Kwapis, Councillor Broome, and Councillor Bisanz

  Carried (8 to 0)

7.2

Special Council Meeting Minutes of July 18, 2019

• Moved by: Deputy Mayor & Regional Councillor Vegh
  Seconded by: Councillor Kwapis
  1. That the Special Council Meeting Minutes of July 18, 2019 be approved.

  In Favour (8)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Simon, Councillor Woodhouse, Councillor Twinney, Councillor Kwapis, Councillor Broome, and Councillor Bisanz

  Carried (8 to 0)

7.3

Special Council Meeting Minutes of August 8, 2019

7.4

Special Council Meeting (Closed Session) Minutes of August 8, 2019

• Moved by: Councillor Broome
  Seconded by: Councillor Kwapis
  1. That the Special Council Meeting Minutes of August 8, 2019 and the Special Council Meeting (Closed Session) Minutes of August 8, 2019 be approved.

  In Favour (8)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Simon, Councillor Woodhouse, Councillor Twinney, Councillor Kwapis, Councillor Broome, and Councillor Bisanz

  Carried (8 to 0)

8.

Reports by Regional Representatives

(1) Deputy Mayor & Regional Councillor Vegh advised of the recent Provincial Government approval of funding for the Highway 404 Connecting Link, which would join Highways 400 and 404.

(2) Mayor Taylor advised of the discussions at the recent Association of Municipalities of Ontario Conference between local municipal leaders and the Province on advancing local issues including the 404 Connecting Link, Yonge Subway, and the GO Train Station. He also advised that the budget process would be starting at Regional Council in the near future.

(3) Mayor Taylor advised of an upcoming staff report regarding the conversion of the Regional bus fleet to electric buses. 

9.

Reports of Committees and Staff

9.1

Committee of the Whole Meeting Minutes of August 26, 2019

• Moved by: Councillor Broome
  Seconded by: Councillor Twinney
  1. That the Committee of the Whole Meeting Minutes of August 26, 2019 be received and the recommendations noted within be adopted with the exception of sub-item 9.1.7. See following sub-item 9.1.7 for motion and recorded vote.

  In Favour (8)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Simon, Councillor Woodhouse, Councillor Twinney, Councillor Kwapis, Councillor Broome, and Councillor Bisanz

  Carried (8 to 0)

9.1.1

World Wellness Weekend

• 1. That the deputation provided by Robin Honserger and Katie Gilligan regarding World Wellness Weekend be received.

9.1.2

2020 User Fees and Charges - Licensing

• 1. That the report entitled 2020 User Fees and Charges - Licensing dated August 26, 2019 be received; and,
  2. That Schedule A to By-law 2019-52 be approved; and that the fee adjustments come into full force and effect as of January 1, 2020;
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.1.3

Application for Draft Plan of Subdivision Official Plan Amendment and Zoning By-law Amendment Marianneville Developments Limited (Glenway West)

• 1. That the report entitled Application for Draft Plan of Subdivision Official Plan Zoning By-law Amendments Marianneville Developments Limited dated August 26, 2019 be received; and,
  2. That the Application for Official Plan Amendment, Zoning By-law Amendment and Draft Plan of Subdivision, as submitted by Marianneville Developments Limited be referred to a public meeting; and,
  3. That following the public meeting, issues identified in this Report, together with comments of the public, Committee, and those received through the agency and departmental circulation of the application, be addressed by staff in a comprehensive report to the Committee of the Whole, if required; and,
  4. That Kerigan Kelly, Groundswell Urban Planners Inc., 95 Mural Street, Suite 402, Richmond Hill, L4B 3G2 be notified of this action.

9.1.4

Official Plan and Zoning By-Law Amendment Glenway Blocks 164 & 165

• 1. That the report entitled Official Plan and Zoning By-Law Amendment Glenway Blocks 164 & 165 dated August 26, 2019 be received; and,
  2. That the application for Official Plan & Zoning By-Law amendment, as submitted by Marianneville Developments Limited for Blocks 164 and 165 of the Estates of Glenway Community subdivision, be referred to a statutory public meeting; and,
  3. That following the public meeting, issues identified in this report, together with comments from the public, Committee, and those received through the agency and departmental circulation of the application, be addressed by staff in a comprehensive report to the Committee of the Whole, if required; and,
  4. That the applicant be notified of this action.

9.1.5

Site Specific Exemption to Interim Control By-law 2019-04 for 170 Victoria Street

• 1. That the report entitled Site Specific Exemption to Interim Control By-law 2019-04 for 170 Victoria Street dated August 26, 2019 be received; and,
  2. That Council approve the requested site-specific exemption to Interim Control by-law 2019-04 for 170 Victoria Street and adopt the attached exemption by-law.

9.1.6

Stickwood Walker Farm Official Plan Amendment #24 & Zoning By-law Amendment

• 1. That the report entitled Stickwood Walker OPA & ZBA Final Report dated August 26, 2019, be received; and,
  2. That Official Plan Amendment No. 24 (Stickwood Walker Property), generally as attached to this report, be adopted; and,
  3. That an implementing zoning by-law based on Official Plan Amendment No. 24, generally as attached to this report, be approved; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.1.7

More Homes, More Choice Act, 2019 - Bill 108 Proposed Regulations

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Kwapis
  1. That the report entitled Bill 108 Proposed Regulations, dated August 26, 2019 be received; and,
  2. That following the September 9, 2019 Council meeting, the final version of the report entitled Bill 108 Proposed Regulations, dated August 26, 2019 be formally submitted to the province; and,
  3. That it be requested by the Town that the province release final drafts of the regulations associated with Bill 108 with a consultation period of no less than 3 months; and,
  4. That a copy of this Motion be sent to all Ontario Municipalities requesting their support; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

  In Favour (8)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Simon, Councillor Woodhouse, Councillor Twinney, Councillor Kwapis, Councillor Broome, and Councillor Bisanz

  Carried (8 to 0)

9.1.8

Bicycle Lane Updates - Traffic and Parking By-laws

• 1. That the report entitled Bicycle Lanes – Traffic and Parking By-law Update dated August 26, 2019 be received; and,
  2. That the Traffic By-law amendments noted in Appendix A be approved; and,
  3. That the Parking By-law amendments noted in Appendix B be approved; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.1.9

Traffic & Parking Petitions

• 1. That the petition regarding Parking Restrictions on Helmer Avenue be referred to Staff; and,
  2. That the petition regarding Traffic Calming Measures/Speed Mitigation on Flagstone Way be referred to Staff; and,
  3. That the petition regarding Traffic Calming Measures/Speed Mitigation on Simcoe Street be referred to Staff.

9.1.10

Appointment Committee Minutes of March 1, 2019

• 1. That the Appointment Committee Minutes of March 1, 2019 be received. 

9.1.11

Appointment Committee Minutes (Closed) March 1, 2019

• 1. That the Appointment Committee Minutes (Closed) March 1, 2019 be received.

9.1.12

Accessibility Advisory Committee Minutes of May 2, 2019

• 1. That the Accessibility Advisory Committee Minutes of May 2, 2019 be received.

9.1.13

Elman W. Campbell Museum Board of Management Meeting Minutes of May 16, 2019

• 1. That the Elman W. Campbell Museum Board of Management Meeting Minutes of May 16, 2019 be received. 

9.1.14

Newmarket Public Library Board Meeting Minutes of May 15, 2019

• 1. That the Newmarket Public Library Board Meeting Minutes of May 15, 2019 be received.

9.1.15

Main Street District Business Improvement Area Board of Management Meeting Minutes of May 15, 2019 & June 19, 2019

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of May 15, 2019 & June 19, 2019 be received. 

9.1.16

Outstanding Matters List

• 1. That the list of outstanding matters be received.

9.1.17

Communities, Culture and Recreation Grant

• Whereas Premier Ford announced on August 19th at the Association of Municipalities of Ontario (AMO) conference that the “Communities, Culture and Recreation” grant, as part of the Investing in Canada Infrastructure Program will be open on September 3rd, 2019, and;
  
  Whereas grant funding application timelines can be abbreviated with short windows for submission, and;
  
  Whereas significant grant programs often require formal Council support, and;
  
  Whereas the development of recreational amenities at the Mulock Property is a Strategic Priority of Council, and;
  
  Whereas this grant program and the suggested projects within this motion align with the priorities in Newmarket’s “Recreation Playbook”, and;
  
  Whereas the development of the Mulock property for recreational purposes aligns perfectly with this grant opportunity, and;
  
  Whereas more appropriate grants and funding sources are/will be available to assist in funding the rehabilitation of the Mulock House to a state-of-good-repair, and;
  
  Whereas the overarching objective for the Mulock Property is to develop the property with a vision towards a wide-range of community purposes through community consultations, and;
  
  Whereas the formal visioning and community consultations for the Mulock Property may not occur within the grant application timelines, and;
  
  Whereas initial visioning and communication with the public has included amenities such as an outdoor skating rink and associated pavilion, outdoor skating trails, a transition feature abutting Yonge Street in recognition of Mulock Commons, a water feature with gazebo and all associated interconnected smart infrastructure, and; 
  
  Therefore be it resolved

  1. That Council authorizes staff to use, at minimum, the above list of amenities to make applications to fund this opportunity

9.1.18

Public Planning - Proposed Zoning By-law Amendment (247 and 251 Kathryn Crescent)

• 1. That the deputations and petition regarding the Proposed Zoning By-law Amendment (247 and 251 Kathryn Crescent) be received.

9.2

Committee of the Whole Meeting (Closed Session) Minutes of August 26, 2019

• Moved by: Councillor Simon
  Seconded by: Councillor Broome
  1. That the Committee of the Whole Meeting (Closed Session) Minutes of August 26, 2019 be approved.

  In Favour (8)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Simon, Councillor Woodhouse, Councillor Twinney, Councillor Kwapis, Councillor Broome, and Councillor Bisanz

  Carried (8 to 0)

9.2.1

Proposed Amendment to the Minutes of Settlement with Main Street Clock Inc. regarding 180 to 194 Main Street South

• Moved by: Councillor Kwapis
  Seconded by: Councillor Woodhouse
  1. That Legal Services Closed Session Report 2019-11 dated August 26, 2019 be received; and,
  2. That the recommendations in Legal Services Closed Session Report 2019-11 dated August 26, 2019 be adopted.

  In Favour (8)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Simon, Councillor Woodhouse, Councillor Twinney, Councillor Kwapis, Councillor Broome, and Councillor Bisanz

  Carried (8 to 0)

9.3

Item 6.1 of the Draft Joint Council Committee Meeting Minutes of September 3, 2019: Motor Vehicle Collision (MVC) Cost Recovery Program

• Moved by: Deputy Mayor & Regional Councillor Vegh
  Seconded by: Councillor Bisanz
  1. That Council approve the following recommendations of the Joint Council Committee:
     1. That Fire Services Report 2019-03 (Revised) MVC Cost Recovery Program dated 2019-06-13 be received; and,
     2. That the Joint Council Committee (JCC) review the options provided in this report and give approval to staff to proceed with option #3; and,
     3. That JCC authorize a 24 month pilot of the MVC Cost Recovery Program; and,
     4. That JCC approve the hiring of a regular part-time administrative assistant in October 2019 for a program launch in January 2020.

  In Favour (8)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Simon, Councillor Woodhouse, Councillor Twinney, Councillor Kwapis, Councillor Broome, and Councillor Bisanz

  Carried (8 to 0)

10.

By-laws

• Moved by: Councillor Bisanz
  Seconded by: Councillor Broome
  1. ​That By-laws 2019-52, 2019-53, 2019-54, 2019-55, 2019-56, and 2019-57 be enacted.

  In Favour (8)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Simon, Councillor Woodhouse, Councillor Twinney, Councillor Kwapis, Councillor Broome, and Councillor Bisanz

  Carried (8 to 0)

11.

Notices of Motions

None.

12.

Motions

None.

13.

Announcements & Community Events

(1) Councillor BIsanz advised of the upcoming Terry Fox Run which is taking place September 15, 2019 at the Ray Twinney Recreation Complex.

(2) Councillor Bisanz reminded residents that it is illegal to pass a school bus while the arm is extended.

(3) Councillor Woodhouse advised that the Magna Hoedown event was looking for volunteers to assist in operating the event.

(4) Councillor Woodhouse advised of the Harvest Picnic to be held on October 6, 2019 at the Mulock Farm property.

(5) Councillor Kwapis congratulated the Newmarket Farmers' Market for celebrating the market's twentieth anniversary. 

(6) Deputy Mayor & Regional Councillor Vegh invited residents to attend the Magna Hoedown September 21 to 22, 2019.

(7) Councillor Broome advised she was hosting a Community Safety Open House on Tuesday, September 10, 2019.

(8) Councillor Simon invited residents to a Ward 1 Community Meeting on September 17, 2019 at the Magna Centre.

(9) Mayor Taylor advised that a Multiple Myeloma charity walk would be held Sunday, September 22, 2019. 

14.

New Business

14.1

Traffic Signage on Wayne Drive

Councillor Twinney inquired as to the status of the issue related to Traffic Signage on Wayne Drive which had been brought before Council as a deputation earlier in 2019. The Commissioner of Development and Infrastructure advised that staff would confirm what is outstanding on the issue and report back to Council.

14.2

Traffic Signal at Bathurst Street and Clearmeadow Boulevard

Councillor Broome advised that a traffic signal at Bathurst Street and Clearmeadow Boulevard is currently being installed.

15.

Closed Session

• Moved by: Councillor Kwapis
  Seconded by: Deputy Mayor & Regional Councillor Vegh
  1. That Council resolve into Closed Session to discuss the following matters:
     1. Property Lease - 449 Eagle Street [A proposed or pending acquisition or disposition of land by the municipality or local board as per Section 239 (2) (c) of the Municipal Act, 2001]
     2. Appointments to Audit Committee [Personal matters about an identifiable individual, including municipal or local board employees as per Section 239 (2) (b) of the Municipal Act, 2001]

  In Favour (8)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Simon, Councillor Woodhouse, Councillor Twinney, Councillor Kwapis, Councillor Broome, and Councillor Bisanz

  Carried (8 to 0)

  Council resolved into Closed Session at 7:49 PM.
  Council (Closed Session) Minutes are recorded under separate cover.
  Council resumed into Open Session at 8:02 PM.

  
  

15.1

Property Lease - 449 Eagle Street

• Moved by: Councillor Kwapis
  Seconded by: Councillor Simon
  1. That Closed Session Report 2019-07 dated September 9, 2019 be received; and,
  2. That the confidential direction provided to staff in Closed Session Report 2019-07 dated September 9, 2019 be approved.

  In Favour (8)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Simon, Councillor Woodhouse, Councillor Twinney, Councillor Kwapis, Councillor Broome, and Councillor Bisanz

  Carried (8 to 0)

15.2

Appointments to Audit Committee

• Moved by: Deputy Mayor & Regional Councillor Vegh
  Seconded by: Councillor Broome
  1. That the following individuals be appointed to the Audit Committee:
     1. Rebecca Mathewson
     2. Tom Mungham
     3. Michael Tambosso

  In Favour (8)

  Mayor Taylor, Deputy Mayor & Regional Councillor Vegh, Councillor Simon, Councillor Woodhouse, Councillor Twinney, Councillor Kwapis, Councillor Broome, and Councillor Bisanz

  Carried (8 to 0)

16.

Confirmatory By-law

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Simon
  1. ​That By-law 2019-58 be enacted.
  Carried

17.

Adjournment

• Moved by: Councillor Bisanz
  Seconded by: Councillor Broome
  1. That the meeting be adjourned at 8:04 PM.
  Carried