Town of Newmarket

Minutes

Council Workshop - Electronic

Meeting #:
Date:	Monday, June 07, 2021
Time:	1:00 P.m. - 3:00 P.m.
Location:	Streamed live from the Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh
• Councillor Simon
• Councillor Woodhouse
• Councillor Twinney
• Councillor Morrison
• Councillor Kwapis
• Councillor Broome
• Councillor Bisanz

Staff Present:

• J. Sharma, Chief Administrative Officer
• E. Armchuk, Commissioner of Corporate Services
• P. Noehammer, Commissioner of Development & Infrastructure Services
• L. Lyons, Director of Legislative Services/Town Clerk
• K. Saini, Deputy Town Clerk
• A. Walkom, Legislative Coordinator
• J. Grossi, Legislative Coordinator

​​The meeting was called to order at 1:01 PM.
Mayor Taylor in the Chair.

 

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1.

Notice

Mayor Taylor advised that the Municipal Offices were closed to the public and that this meeting was streamed live at Newmarket.ca/meetings.

Mayor Taylor advised that in accordance with the Town's Procedure By-law, no decisions are to be made but rather this meeting was an opportunity for Council to have informal discussion regarding various matters.

2.

Additions & Corrections to the Agenda

None.

3.

Conflict of Interest Declarations

None.

4.

Items

The Deputy Town Clerk provided an introduction to the presentations and advised that the Town's Boards, Committees and Task Forces provide a mid-term update to Council. Due to the COVID-19 pandemic and the cancellation of meetings, this update was delayed until 2021. She advised that a survey of Board, Committee and Task Force members had also been conducted and that the results of the survey had been distributed. She thanked the volunteers for their time and commitment to their community through the Town's Boards, Committees and Task Forces.

4.1

Accessibility Advisory Committee Update

Steve Foglia, Chair of the Accessibility Advisory Committee provided a presentation to Council which outlined the accomplishments of the Committee over the term, including advice and recommendations the Committee provided on various Town projects. He provided an overview of the current projects the Committee is working on and the activities for National AccessAbility Week in 2021.

• Moved by: Councillor Simon
  Seconded by: Councillor Twinney
  1. That the presentation provided by Steve Foglia, Chair, and Jeff Fabian, Vice Chair regarding the Accessibility Advisory Committee Update be received.
  
  
  
  Carried

4.2

Anti-Black Racism Task Force Update

Jerisha Grant-Hall, Chair of the Anti-Black Racism Task Force provided a presentation to Council which outlined the accomplishments of the Task Force since the start of the mandate, including the creation of an interim report to Council. She provided a list of events the Task Force is considering and an overview of the final report to Council with the group's recommendations.

• Moved by: Councillor Bisanz
  Seconded by: Councillor Broome
  1. That the presentation provided by Jerisha Grant-Hall, Chair regarding the Anti-Black Racism Task Force Update be received.
  
  
  
  Carried

4.3

Audit Committee Update

Michael Tambosso, Chair of the Audit Committee provided a presentation which outlined the activities of the Audit Committee with regards to the financial statement audit, financial processes and controls, and auditor appointment. He provided an update on the status of the Audit Committee's current projects.

• Moved by: Deputy Mayor & Regional Councillor Vegh
  Seconded by: Councillor Morrison
  1. That the presentation provided by Michael Tambosso, Chair regarding the Audit Committee Update be received.
  
  
  
  Carried

4.4

Elman W. Campbell Museum Board Update

Jackie Playter, Chair of the Elman W. Campbell Museum Board provided a presentation to Council which outlined the affects of COVID-19 on the Museum, including its closure and the redeployment of staff. She provided an overview of the Museum displays and events which had been held over through 2020 during the pandemic and the plans for 2021.

• Moved by: Councillor Morrison
  Seconded by: Councillor Kwapis
  1. That the presentation provided by Jackie Playter, Chair regarding the Elman W. Campbell Museum Board Update be received.
  
  
  
  Carried

4.5

Heritage Newmarket Advisory Committee Update

Billie Locke, Chair of the Heritage Newmarket Advisory Committee provided a presentation to Council which outlined the workplan projects of the Committee and the progress to date on these projects. She provided an overview of the Heritage properties which the Committee has provided advice on during this term. The presentation concluded with a list of events Committee members attended and the upcoming projects the Committee will be working on.

• Moved by: Councillor Bisanz
  Seconded by: Councillor Woodhouse
  1. That the presentation provided by Billie Locke, Chair regarding the Heritage Newmarket Advisory Committee Update be received.
  
  
  
  Carried

4.6

Main Street District Business Improvement Area Board of Management Update

Jennifer McLachlan, Board Member of the Main Street District Business Improvement Area Board of Management provided a presentation to Council which outlined the accomplishments of the Board over the term. She provided an overview of the upcoming events planned by the BIA and the current projects of the Board.

• Moved by: Councillor Kwapis
  Seconded by: Councillor Twinney
  1. That the presentation provided by Jennifer McLachlan, Board Member regarding the Main Street District Business Improvement Area Board of Management Update be received.
  
  
  
  Carried

5.

Adjournment

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Broome
  1. That the meeting be adjourned at 2:59 PM.
  
  
  
  Carried