Newmarket Public Library Board

Minutes

Meeting #:
Date:
Time:
-
Location:
Electronic VIA ZOOM
Members Present:
  • Darcy McNeill, Chair
  • Jane Twinney, Vice Chair
  • Kelly Broome
  • Darryl Gray
  • Leslee Mason
  • Art Weis
  • Victor Woodhouse
Staff Present:
  • Todd Kyle, CEO
  • Jennifer Leveridge, Manager, Library Services
  • Ben Shaw, Manager, Library Operations
  • Lianne Bond, Administrative Coordinator

​​

1.
Meeting to be held through live video interface via Zoom
 

The Chair called the meeting to order at 5:40 pm

2.
Adoption of Agenda Items
 

2.1
Adoption of the Regular Agenda
 

2.2
Adoption of the Closed Session Agenda
 

2.3
Adoption of the Consent Agenda Items
 

  • Motion20-10-135
    Moved byVictor Woodhouse
    Seconded byLeslee Mason

    That items 2.1 to 2.3 be adopted as presented.

    Carried

3.
Declarations
 

None were declared.

4.
Consent Agenda Items
 

5.
Reports
 

No reports.

6.
Business Arising
 

6.1
Update on 2021 Operating and Capital Budget Requests
This item has attachments. 

1.2020-10-21 budget request update.pdf

The update on 2021 Operating Budget outlined the potential for the need to fund mandatory increases to wages from Library Operating Reserves in 2021.  Modifications have been made to the 2021 Capital Budget request to focus on maintenance of critical infrastructure.

  • Motion20-10-137
    Moved byVictor Woodhouse
    Seconded byDarryl Gray

    That the Library Board receive the report on Update on 2021 Budget Requests;

     And that the use of Library Operating Reserves to cover any shortfall in the 2021 fiscal year be brought back to the Library Board when the 2021 Operating and Capital Budget requests have been approved by the Town of Newmarket Council.

    Carried

6.2
Consolidated Revisions to Governance Policy
This item has attachments. 

1.2020-10-21 Governance Policy consolidated revisions.pdf
2.board governance doc working draft.pdf

Revisions to the Newmarket Public Library Board Governance Policy were reviewed by the Board.

  • Motion20-10-138
    Moved byJane Twinney
    Seconded byKelly Broome

    That the Library Board receive the report on consolidated revisions to the Governance Policy;

    And that the Library Board will further review the revisions to the Governance Policy as presented.

    Carried

6.3
Library Board Action List
This item has attachments. 

1.2020-10-21 action list.pdf

The Library Board reviewed the Action List.

  • Motion20-10-139
    Moved byVictor Woodhouse
    Seconded byLeslee Mason

    That the Library Board received the Action List as presented.

    Carried

7.
New Business
 

7.1
Inclusion and Anti-Discrimination Policy
This item has attachments. 

1.2020-10-21 inclusion and anti-discrimination policy.pdf

The Library Board reviewed the new Inclusion and Anti-Discrimination policy drafted due to recent concerns globally regarding racism. 

  • Motion20-10-140
    Moved byVictor Woodhouse
    Seconded byJane Twinney

    That the Library Board receive the report on Inclusion and Anti-Discrimination Policy;

    And that the Library Board approve the policy as drafted.

    Carried

8.
Closed Session (if required)
 

9.
Dates of Future Meetings
 

10.
Adjournment
 

  • Motion20-10-141
    Moved byKelly Broome
    Seconded byDarryl Gray

    That there being no further business the Library Board adjourn at 6:25 pm.

    Carried
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