Additions & Corrections to the Agenda

The Chief Administrative Officer advised of the addendum items, being the BIA ‘Year in Review’ Information Script, a deputation request by Mr. John Heckbert regarding Code of Conduct, a deputation request by Ms. Lauren Capilongo of Malone Given Parsons Ltd. regarding Development and Infrastructure Services – Planning and Building Services Report 2016-08 being an Application for Official Plan and Zoning By-law Amendment for the properties known as 429/445 Harry Walker Parkway South, a deputation request by Mr. Vince Naccarato of Kindwin Markham Limited regarding Rita’s Avenue/Yonge Street Walkway, Development and Infrastructure Services Report – Planning and Building Services 2016-05 regarding Development Charge Credits and Tri-Party Agreements, a proclamation request of March 2016 as ‘Epilepsy Awareness Month and March 26, 2016 as ‘Purple Day’, Central York Fire Services – Joint Council Committee Minutes of January 12, 2016, Item 2 of the Central York Fire Services – Joint Council Committee Minutes of January 12, 2016 regarding Fire Services Report 2015-08 and Central York Fire Services – Joint Council Committee (Closed Session) Minutes of January 12, 2016.

Mayor Van Bynen advised that the order of the agenda be altered to accommodate the deputation requests.

Moved by:      Councillor Broome-Plumley

Seconded by: Councillor Bisanz

THAT the addendum items be included on the agenda.

Carried

Declarations of Pecuniary Interest

None

Deputations

1.

Mr. Vince Naccarato of Kindwin Markham Limited addressed the Committee with his concerns related to construction timing associated with the proposed Rita's Avenue/Yonge Street Walkway. 

Moved by:      Councillor Kerwin

Seconded by: Councillor Broome-Plumley

THAT the deputation by Mr. Naccarato regarding construction timing associated with the proposed Rita's Avenue/Yonge Street Walkway be received and referred to staff.

Carried

2.

Ms. Lauren Capilongo, Malone Given Parsons Ltd. addressed the Committee regarding the scheduling associated with a statutory public meeting and the importance of timing to coincide with an aggressive construction timetable with respect to an Application for Official Plan and Zoning By-law Amendment for the properties known as 429/445 Harry Walker Parkway South.

Moved by:      Councillor Kerwin

Seconded by: Councillor Vegh

THAT the deputation by Ms. Lauren Capilongo, Malone Given Parsons Ltd.  regarding the scheduling associated with a statutory public  meeting and site plan review process with respect to an Application for Official Plan and Zoning By-law Amendment for the properties known as 429/445 Harry Walker Parkway South be received.  

Carried

3.

Development and Infrastructure Services - Planning and Building Services Report 2016-08 dated February 11, 2016 regarding Application for Official Plan and Zoning By-law Amendment - 429/445 Harry Walker Parkway South, Regional Municipality of York.

An alternate motion was presented and discussion ensued.

Moved by:      Deputy Mayor & Regional Councillor Taylor

Seconded by: Councillor Kerwin

a) THAT Development and Infrastructure Services - Planning and Building Services Report 2016-08 dated February 11, 2016 regarding Application for Official Plan Amendment, Zoning By-law Amendment and Draft Plan of Subdivision be received and the following recommendations be adopted:

i) THAT the Application for Official Plan Amendment and Zoning By-law Amendment as submitted by the Regional Municipality of York for lands being municipally known as 429 and 445 Harry Walker Parkway South be referred to a public meeting to be scheduled at the earliest possible opportunity;

ii) AND THAT following the public meeting, issues identified in this report, together with comments of the public, Committee and those received through the agency and departmental circulation of the application, be addressed by staff in a comprehensive report to the Committee of the Whole, if required;

iii) AND THAT staff be authorized to proceed in tandem with the statutory public meeting and the Site Plan Review process;

iii) AND THAT Ms. Lauren Capilongo, Malone, Given Parsons Ltd., 140 Renfrew Drive, Suite 201, Markham, ON L3R 6B3 be notified of this action. 

Carried

 Consent Items

 Moved by:      Councillor Vegh  

 Seconded by: Councillor Sponga

 THAT the following items be adopted on consent:  

5.

Corporate Services Report - Legislative Services 2016-07 dated February 8, 2016 regarding Carnival - D.A. Campbell Amusement Ltd. - Upper Canada Mall.

a) THAT Corporate Services Report - Legislative Services 2016-07 dated February 8, 2016 regarding Carnival - D.A. Campbell Amusement Ltd. - Upper Canada Mall be received and the following recommendations be adopted:

i) THAT the application be approved subject to the following terms:

ii) THAT the license be issued for a period of seven consecutive days from May 10 to May 16, 2016 to permit the setting up and dismantling of amusement devices;

iii) AND THAT the actual operation of the carnival not exceed five consecutive days within that permitted time period.

6.

Corporate Services Report - Financial Services 2016-07 dated February 22, 2016 regarding the delegation of authority for a tax relief application.

a) THAT Corporate Services Report - Financial Services 2016-07 dated February 22, 2016 regarding the delegation of authority to the Assessment Review Board (ARB) be received and the following recommendations be adopted:

i) THAT the attached By-law be approved;

ii) AND THAT a certified copy of the By-law be forwarded to the Registrar of the Assessment Review Board.

7.

Correspondence dated January 21, 2016 from Ms. Karen Beaulieu, Fundraising Specialist, Canadian Cancer Society requesting an exemption from the Noise By-law on June 24, 2016 from 6:00 p.m. to 12:00 a.m. for the 2016 Relay for Life event at Pickering College.

a) THAT the correspondence dated January 21, 2016 from Ms. Karen Beaulieu, Fundraising Coordinator, Canadian Cancer Society requesting an exemption from the Noise By-law for the 2016 Relay for Live event at Pickering College on June 24, 2016 from 6:00 p.m. to 12:00 a.m.be received and approved subject to notification being provided to area residents:

i) AND THAT Ms. Beaulieu be notified in this regard.

8.

Newmarket Public Library Board Minutes of December 16, 2015.

a) THAT the Newmarket Public Library Board Minutes of December 16, 2015 be received.

9.

Appointment Committee Minutes of February 8, 2016.

a) THAT the Appointment Committee Minutes of February 8, 2016 be received.

10.

Item 2 of the Appointment Committee Minutes of February 8, 2016 regarding Resignation from the Newmarket Environmental Advisory Committee.

a) THAT staff be directed to advertise the vacancy on the Newmarket Environmental Advisory Committee in accordance with the Committee Public Appointment Policy.

11.

Item 3 of the Appointment Committee Minutes of February 8, 2016 regarding Accessibility Advisory Committee.

a) THAT staff be directed to advertise the vacancy on the Accessibility Advisory Committee in accordance with the Committee Public Appointment Policy.

12.

Item 4 of the Appointment Committee Minutes of February 8, 2016 regarding Heritage Newmarket Advisory Committee.

a) THAT the Council Extract regarding Item 7 of the Heritage Newmarket Advisory Committee Minutes of October 6, 2015 be received;

b) AND THAT the current composition of Heritage Newmarket be maintained and that community volunteers be engaged to assist with special projects, where possible, to educate those volunteers on the role of Heritage Newmarket and in an effort to build capacity for future years.

13.

Correspondence dated January 25, 2016 from Mr. Michael Dukart, Tournament Chairman, Newmarket House League Hockey Committee requesting proclamation of March 16 to March 19, 2016 as 'House League Hockey Week'.

a) THAT the correspondence from Mr. Michael Dukart, Tournament Chairman be received and the following recommendations be adopted:

i) THAT the Town of Newmarket proclaim March 16 to 19, 2016 as 'House League Hockey Week';

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

14.

Correspondence dated January 19, 2016 from Ms. Tracey Nesbitt, Manager, OASW Central Ontario Branch requesting proclamation of March 7 to 13, 2016 as 'Social Work Week' in the Town of Newmarket.

a) THAT the correspondence from Ms. Tracey Nesbitt, Manager, OASW Central Ontario Branch be received and the following recommendations be adopted:

i) THAT the Town of Newmarket proclaim March 7 to 13, 2016 as 'Social Work Week';

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

 20.

List of Outstanding Matters.

a) THAT the list of Outstanding Matters be received.

Carried

Presentations & Recognitions

21.

The Director of Legislative Services/Town Clerk addressed the Committee with a PowerPoint Presentation regarding Joint Office of the CAO and Corporate Services - Legislative Services Report 2016-02 dated January 28, 2016 with respect to Appointment of Municipal Ombudsman.  Discussion ensued regarding management of the costs associated with the appointment of a municipal ombudsman, complaint reporting structure, appeal mechanisms within the appointment agreement and possible re-examination of the matter within a certain timeframe.

Moved by:       Councillor Hempen

Seconded by:  Councillor Twinney