Newmarket Public Library Board
Regular Board Meeting
Wednesday, October 21, 2015
Newmarket Public Library Board Room
Present:
Joan
Stonehocker – Chair
Tom Vegh – Vice Chair
Tara Brown
Kelly Broome-Plumley
Joe
Sponga (arrived at 5:35pm)
Regrets: Darcy
McNeill
Venkatesh Rajaraman
Staff
Present: Todd
Kyle, CEO
Linda
Peppiatt, Deputy CEO
Lianne
Bond, Administrative Coordinator
The Library
Board Chair called the meeting to order at 5:30 pm
Adoption
of Agenda Items
1.
Adoption of
Regular Agenda
2.
Adoption of
the Closed Session Agenda
3.
Adoption of
Consent Agenda items
The Chair
asked if there were any additions to the agenda. I item was added to the Closed
Session agenda.
Motion 15.10.50
Moved by
Kelly Broome-Plumley
Seconded
by Tara Brown
That Agendas 1) to 3) be adopted as amended.
Carried
Declarations
None were
declared.
Consent
Agenda Items:
4. Adoption
of the Special Board Meeting Minutes for Saturday, September 12, 2015
5. Adoption
of the Regular Board Meeting Minutes for Wednesday, September 16, 2015
6. Strategic
Operations Report for September
7. Library
Statistical Data for September, 2015
8. Monthly
Bank Transfer
Motion 15.10.51
Moved by
Tom Vegh
Seconded
by Tara Brown
That Consent Agenda Items 4) to 8) be
received as presented.
Carried
Motion
to Convene into a Closed Session
Motion 15.10.52
Moved by
Tom Vegh
Seconded
by Tara Brown
That the Library Board moved into Closed
Session at 5:32 pm regarding a labour relations matter.
Carried
Motion 15.10.53
Moved by
Tom Vegh
Seconded
by Tara Brown
That the Library Board move out of Closed
Session at 5:35 pm.
Carried
Motions
arising from the Closed Session:
Motion
15.10.54
Moved by
Tom Vegh
Seconded
by Tara Brown
That
the Library Board receive the verbal report regarding a labour relations
matter.
Carried
Correspondence
9.
Southern
Ontario Library Service (SOLS)
Correspondence was received from SOLS
asking the Library Board to appoint a represented to participate in the SOLS
Trustee Council. Library Board member Tara Brown agreed to represent the
Newmarket Public Library Board at the SOLS Trustee Council Meeting on
November14, 2015.
Policies
10.
Health
and Safety Policy
No Changes
were recommended to the Health and Safety Policy.
Motion
15.10.55
Moved by
Joe Sponga
Seconded
by Kelly Broome-Plumley
That the Library Board approve the
Health and Safety Policy as presented.
Carried
11.
Room
Rental Rates
The Library Board reviewed the new
room rate schedule proposal and discussed ways to further promote this service.
Motion
15.10.56
Moved by
Joe Sponga
Seconded
by Tara Brown
That the Library Board approve the
proposed new Room Rental Rate schedule, effective January 1, 2016.
Carried
Reports
12.
Third
Quarter Financial Statements
The Library continues to be on target
for the third quarter of 2015 in both expenditures and revenue.
Motion
15.10.57
Moved by
Tom Vegh
Seconded
by Tara Brown
That the Library Board receive the Third
Quarter Financial Statements as presented.
Carried
Business
Arising
13. 2016 Capital and Operating Budget Requests
There was
no report.
14.
Library
Board Action List
The Library Board reviewed the Action
List.
Motion
15.10.58
Moved by
Joe Sponga
Seconded
by Kelly Broome Plumley
That the Library Board receive the Action
List.
Carried
New
Business
15.
Health
and Safety for Board members eLearning
Deferred to next regularly scheduled
Library Board meeting.
Date(s)
of Future Meetings
16.
The
next regular Library Board meeting will be Wednesday, November 18, 2015 at 5:30
pm in the Library Board room.
Adjournment
Motion
15.10.59
Moved by
Joe Sponga
Seconded
by Tara Brown
That there being no further business
meeting adjourned at 6:10 pm.
__________________________ ________________________
Joan
Stonehocker Todd
Kyle, CEO
Chair Secretary/Treasurer