The meeting of the Special Committee of the Whole was held on Monday, June 22, 2015 in Council Chambers, 395 Mulock Drive, Newmarket.

Members Present:

Mayor Van Bynen

Regional Councillor Taylor 

Councillor Kerwin

Councillor Twinney

Councillor Hempen

Councillor Broome-Plumley

Councillor Bisanz (4:00 to 5:01 p.m.)

Absent:

Councillor Vegh

Councillor Sponga

Staff Present:

R.N. Shelton, Chief Administrative Officer

A. Moore, Commissioner of Corporate Services

I. McDougall, Commissioner of Community Services

P. Noehammer, Commissioner of Development and Infrastructure Services

A. Brouwer, Director of Legislative Services/Town Clerk

M. Mayes, Director of Financial Services/Treasurer

A. Chard, Senior Communications Officer

C. Finnerty, Council/Committee Coordinator

Moved by:      Councillor Kerwin

Seconded by: Councillor Broome-Plumley

THAT the presentation by K. Yaraskavitch, Finance Intern regarding Aging in Place be received.

Carried

2.

T. Horton, Municipal Intern, Strategic Initiatives, provided a PowerPoint presentation updating Members of Council on the Capital Financing Sustainability Strategy.  He summarized the progress of the various recommendations related to the dynamic asset inventory, software, asset management, capital budgets, stormwater rates, debt policy, investment strategy and other key initiatives.   

Moved by:      Councillor Kerwin

Seconded by: Councillor Bisanz

THAT the presentation by the AMCTO Intern regarding the Capital Financing Sustainability Strategy Update be received.

Carried

3.

The Commissioner of Community Services, Director of Financial Services and the Senior Communications Specialist provided a PowerPoint presentation regarding the 2016 Budget Process.  A high level review of the 2015 process was provided.  In addition, staff summarized the proposed 2016 budget schedule, administrative guidelines, new initiatives, public engagement, communication and consultation plans, including use of a citizen jury.  Discussion ensued regarding the timeline for budget approval and adjusting it to ensure that the approval isn’t deferred to the new year. 

Moved by:      Councillor Broome-Plumley

Seconded by: Councillor Twinney

THAT the Presentation by Staff regarding the 2016 Budget Schedule and Community Engagement be received.

Carried

Deputations

None.

Items

4.

Joint Corporate Services Commission - Financial Services and Office of the Chief Administrative Officer - Corporate Communications Report 2015-38 dated June 17, 2015 regarding the 2016 Budget Schedule and Community Engagement.  

An alternate motion was presented and discussion ensued.

Moved by:      Regional Councillor Taylor

Seconded by: Councillor Kerwin

a) THAT Joint Corporate Services Commission-Financial Services, Office of the Chief Administrative Officer – Corporate Communications Report - 2015-38 dated June 17, 2015, regarding the 2016 Budget Schedule and Community Engagement be received and the following recommendation be adopted:

i) THAT the budget schedule be approved, as amended for the 2016 budget process.

Carried

5.

Corporate and Financial Services Report 2015-37 dated June 22, 2015 regarding Aging in Place, Financial Policy Considerations.

Moved by:      Regional Councillor Taylor

Seconded by: Councillor Kerwin

a) THAT Corporate Services Report - Financial Services – 2015-37 dated June 22, 2015 regarding Aging in Place, Financial Policy Considerations be received and the following recommendations be adopted:

i) THAT the attached study, Aging in Place, Financial Policy Considerations for the Town of Newmarket be received;

ii) AND THAT staff bring back a further report on options for implementation based upon Council feedback.

Carried

6.

Corporate Services - Financial Services Report 2015-39 dated June 15, 2015 regarding Capital Financing Sustainability Strategy Update.

Moved by:      Regional Councillor Taylor

Seconded by: Councillor Bisanz

a) THAT Corporate Services – Financial Services Report 2015-39 dated June 15, 2015 regarding the Capital Financing Sustainability Strategy Update be received.

Carried

Adjournment

Moved by:      Councillor Twinney

Seconded by: Councillor Broome-Plumley

THAT the meeting adjourn.

Carried

There being no further business, the meeting adjourned at 5:01 p.m.

Tony Van Bynen, Mayor

Andrew Brouwer, Town Clerk