The
meeting was called to order at 1:30 p.m.
Mayor
Van Bynen in the Chair.
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Additions &
Corrections to the Agenda
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The Acting Chief Administrative Officer advised of
the addendum items and correspondence documents related to the public
planning session with respect to an Application for Zoning By-law Amendment
for the property known as 17844 Leslie Street.
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Moved
by: Councillor Bisanz
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Seconded
by: Councillor Broome-Plumley
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THAT
the items listed on the agenda as addendum items and the correspondence
documents related to the public planning session for the property known as
17844 Leslie Street be included.
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Moved
by: Councillor Kerwin
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Seconded
by: Councillor Vegh
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THAT
the PowerPoint presentation by Ms. Amber Chard, Senior Communications
Officer, Mr. Jamie Boyle, Customer Service Coordinator and Mr. Will Wray, Website
Administrator regarding the revamped Town of Newmarket website be received.
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Carried
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Moved
by: Councillor Kerwin
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Seconded
by: Councillor Vegh
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a)
THAT the PowerPoint presentation by Mr. Ian Proudfoot, Chair, Transition
Committee - Newmarket Celebrates the Arts with respect to the vision,
process and branding of the Board be received;
b)
AND THAT the recommendations provided in the presentation related to the
vision, appointment policy, branding and use of staff resources be approved
in principle;
c)
AND THAT the recommendations be referred to staff for development of the
mandate and workplan and to endorse the principles of the group.
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Moved
by: Councillor Kerwin
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Seconded
by: Councillor Broome-Plumley
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THAT
the deputation by Ms. Charlene Myke regarding the run in support of Easter
Seals scheduled for May 24, 2015 at Riverwalk Commons be received.
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Moved
by: Councillor Kerwin
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Seconded
by: Councillor Broome-Plumley
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THAT the following items be adopted on consent:
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8.
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Item 1 of the Site Plan
Review Committee Minutes of April 20, 2015 regarding Application for Site
Plan Approval - 470 Crossland Gate.
a)
THAT application for Site Plan Approval to permit 74 townhouse units within
13 buildings on the subject lands be approved in principle and referred to
staff for processing, subject to the following:
i)
THAT the preliminary review comments provided to the applicant be addressed
to the satisfaction of Town staff;
b)
AND THAT Joanne Barnett of Marianneville Developments Limited, 3-26 Lesmill
Road, Toronto, ON M3B 2T5 be notified of this decision;
c)
AND THAT Kerrigan Kelly of Groundwell Urban Planners, 30 West Beaver Creek
Road, Unit 109, Richmond Hill, ON L4B 3K1 be notified of this decision.
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Moved
by: Councillor Twinney
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Seconded
by: Councillor Bisanz
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THAT
the deputation and PowerPoint presentation by Mr. John Blommesteyn
regarding the correspondence from Amberley Gavel Ltd. with respect to
Closed Meetings of Council Report be received.
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Moved
by: Councillor Twinney
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Seconded
by: Councillor Vegh
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a) THAT the correspondence dated April 2, 2015 from Mr. Nigel
Bellchamber, Amberley Gavel Ltd. regarding Closed Meetings of Council
Report be received for information;
b)
AND THAT the best practice recommendations outlined in Amberley Gavel
Ltd.'s Closed Meetings of Council Report be adopted.
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Moved
by: Councillor Twinney
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Seconded
by: Councillor Hempen
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THAT
the deputation by Ms. Laurie Smith regarding parking and storage of
recreational vehicles in residential zones be received.
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Moved
by: Councillor Twinney
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Seconded
by: Councillor Broome-Plumley
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a)
THAT Development and Infrastructure Services - Planning and Building
Services Report 2015-16 dated April 23, 2015 regarding parking and storage
of recreational vehicles in residential zones be received and the following
recommendations be adopted:
i)
THAT Council authorize a Zoning By-law Amendment process to amend the
zoning provisions for the parking and storing of recreational vehicles in
residential zones;
ii)
AND THAT all options listed in the report be presented to the public at the
statutory public meeting;
iii)
AND THAT following the public meeting, comments from the public, Committee
and those received through agency and departmental circulation of the
amendment, be addressed by staff in a comprehensive report to the Committee
of the Whole;
iv)
AND THAT Ms. Laurie Smith of 371 Burford Street, Newmarket, ON L3Y 6P9 be
notified of this action;
v)
AND THAT Ms. Laura and Mr. Mike Kyte of 367 Burford Street, Newmarket, ON
L3Y 6P9 be notified of this action.
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17.
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Ms.
Anne Martin addressed the Committee with a slide show presentation with
respect to the downtown patios pilot project.
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Moved
by: Councillor Kerwin
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Seconded
by: Councillor Sponga
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THAT
the deputation by Ms. Anne Martin be provided an additional five minutes.
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Moved
by: Councillor Kerwin
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Seconded
by: Councillor Sponga
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THAT
the deputation and slide show presentation by Ms. Anne Martin with respect
to the downtown patios pilot project be received.
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18.
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Mr.
Glenn Wilson addressed the Committee and confirmed the Main Street District
Business Improvement Area Board of Management’s position with respect to
patio hours of operation and a 10:00 p.m. restriction.
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Moved
by: Councillor Sponga
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Seconded
by: Councillor Broome-Plumley
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THAT
the deputation by Mr. Glenn Wilson regarding the Main Street District
Business Improvement Area Board of Management’s position with respect to
patio hours be received.
Carried
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Discussion ensued and additional and alternate motions were
presented.
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19.
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Community Services Report - Economic Development 2015-16 dated
May 4, 2015 regarding Downtown Patios Pilot Project.
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Moved by: Councillor Sponga
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Seconded by: Councillor Vegh
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THAT Community Services Report – Economic Development 2015-16
dated May 4, 2015 regarding Downtown Patios Pilot Project be received and
the following recommendations be adopted:
A request was made to vote on each recommendation separately.
i) THAT Council endorse a 2015 pilot project of
outdoor patios in downtown Newmarket between Millard Avenue and Water
Street.
ii) THAT no more than two (2) patios requiring the
occupation of on-street parking be included in the pilot.
iii) THAT staff work with applicants to permit patios
on the sidewalk and boulevard where possible.
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iv) THAT applicants be required to complete an application form and
other documents deemed necessary by staff.
v) THAT restrictions of the Licensing By-law, Road
Occupancy Permit By-law and other regulations be waived where applicable to
the satisfaction of staff.
vi)THAT the Main Street District Business Improvement
Association be notified of this action.
vii) THAT the applications be limited to two (2) only,
with the occupation of two (2) only, on-street parking spaces.
Moved by: Regional Councillor Taylor
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Seconded by: Councillor Councillor Twinney
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THAT a cut-off application deadline date be established.
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Moved by: Councillor Twinney
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Seconded by: Councillor Sponga
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THAT the application submissions where all
criteria has been met, be referred to a lottery system to determine success.
The
Committee of the Whole recessed at 4:17 p.m.
The
Committee of the Whole reconvened at 4:34 p.m.
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20.
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Development and
Infrastructure Services Report - Engineering Services 2015-24 dated April
13, 2015 regarding Inflow and Infiltration Reduction Pilot Project.
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Moved
by: Councillor Bisanz
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Seconded
by: Councillor Sponga
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a)
THAT Development and Infrastructure Services Report - ES 2015-24 dated
April 13, 2015 regarding 'Inflow and Infiltration Reduction Pilot Project'
be received and the following recommendations be adopted:
i)
THAT the Mayor and Clerk be authorized to execute a Tri-Party Agreement to
the satisfaction of the Chief Administrative Officer, the Commissioner of
Development and Infrastructure Services, the Director of Engineering and
the Town Solicitor, with York Region and with Marianneville Developments
Limited/Kerbel Group Inc. for an Inflow and Infiltration Reduction Pilot
Project based on the principles identified in this report;
ii)
AND THAT staff report back as to the outcome of the Inflow and Infiltration
Reduction Pilot Project;
iii)
AND THAT a copy of this report and Council extract be forwarded to
representatives of Marianneville Developments Limited/Kerbel Group Inc. and
York Region.
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Moved
by: Councillor Bisanz
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Seconded
by: Regional Councillor Taylor
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a)
THAT Development and Infrastructure Services Report – ES2015-28, dated April
1, 2015 regarding School Crossing Locations Request – Alexander Muir Public
School be received and the following recommendations be adopted:
i)
THAT Schedule IX
(School Crossing Locations) of the Traffic By-law 2011-42, as amended, be
further amended by adding:
Ford Wilson
Boulevard, south of Dowson Loop – Mid-Block
ii)
AND THAT Schedule X
(No Parking) of the Parking By-law 1993-62, as amended, be further amended
by deleting the following:
ROAD
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SIDE
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BETWEEN
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PROHIBITED TIMES
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Ford Wilson Boulevard
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East
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Davis Drive to Woodspring Avenue
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Monday to Friday
7:00 a.m. to 6:00 p.m.
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iii)
AND THAT Schedule X
(No Parking) of the Parking By-law 1993-62, as amended, be further amended
by adding the following:
ROAD
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SIDE
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BETWEEN
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PROHIBITED TIMES
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Ford Wilson
Boulevard
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East
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Woodspring
to Dowson Loop
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Monday to
Friday
7:00 a.m. to
6:00 p.m.
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Ford Wilson
Boulevard
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East
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Cheryl Mews
Boulevard to Davis Drive
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Monday to
Friday
7:00 a.m. to
6:00 p.m.
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iv)
AND THAT Schedule
XI (No Stopping) of the Parking By-law 1993-62, as amended, be further
amended by deleting the following:
ROAD
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SIDE
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BETWEEN
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PROHIBITED TIMES
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Ford Wilson Boulevard
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West
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Dowson Loop to Woodspring Avenue
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Monday to Friday
7:00 a.m. to 6:00 p.m.
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v)
AND THAT Schedule
XI (No Stopping) of the Parking By-law 1993-62, as amended, be further
amended by adding the following:
ROAD
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SIDE
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BETWEEN
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PROHIBITED TIMES
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Ford Wilson
Boulevard
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West
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Woodspring
Avenue to Cheryl Mews Boulevard
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Monday to
Friday
7:00 a.m. to
6:00 p.m.
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Ford Wilson
Boulevard
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East
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Cheryl Mews
Boulevard to Dowson Loop
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Monday to
Friday
7:00 a.m. to
6:00 p.m.
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vi)
AND THAT the necessary By-laws
be prepared and submitted to Council for their approval;
vii)
AND THAT the Alexander Muir
Public School administration and York Region District School Board be
forwarded a copy of the Council extract.
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a)
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Councillor
Sponga advised that he will be bringing a motion to the next scheduled
Committee of the Whole meeting regarding weekend waste management on Main
Street.
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b)
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Councillor
Sponga advised that he will be bringing a motion to the next scheduled
Committee of the Whole meeting regarding amending the current film permit
process by requesting detailed mapping of designated production crew
parking to be included in each application.
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Motions
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None.
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New Business
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a)
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Councillor
Sponga requested an update regarding mitigation methods of train whistle
blowing. The Commissioner of Development and Infrastructure Services
advised that a status update report will be forthcoming to the June, 2015
Committee of the Whole meeting.
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b)
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Councillor
Sponga requested that staff explore the feasibility of moving the Old Town
Hall construction trailer to a commercial location nearby until such time
as the renovations are complete in order to open the Market Square parking
lot and mitigate general disruptions in the area. He further advised that
he would be bringing this matter up at the next scheduled Old Town Hall
Budget Task Force meeting.
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c)
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Councillor
Broome-Plumley requested a status update of the construction of the Tom Taylor
Trail at Savage Road. The Commissioner of Development and Infrastructure
Services advised that the construction for the sidewalk portion of the
trail will commence in approximately two weeks and should be completed
within an eight week time frame. Councillor Broome-Plumley requested that
the surrounding residents be made aware of the construction schedule.
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d)
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Councillor
Bisanz requested an update regarding the anticipated timing and possible
identified outcomes of the Glenway Lessons Learned facilitated meeting
scheduled for June, 2015 as referenced in Development and Infrastructure
Services – Information Report 2015-19 dated May 1, 2015. The Commissioner
of Development and Infrastructure Services advised that the facilitator
will conduct interviews with stakeholders beforehand in order to gain a
broad perspective.
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e)
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Mayor
Van Bynen advised that Planning staff will be preparing a position paper
for submission to the Province with respect to Ontario Municipal Board
reform. The Commissioner of Development and Infrastructure Services advised
that staff are currently working on a report for the May 25, 2015 Committee
of the Whole meeting regarding the Provincial Plan review.
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f)
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Councillor
Kerwin requested that the Clerk provide confirmation of the meetings
scheduled in July, 2015. The Clerk advised that he will investigate options
with members of the Strategic Leadership Team and report back.
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g)
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Councillor
Kerwin requested that the parking lot adjacent to the tennis courts and the
lot at the Curling Club be swept of the winter sand/salt build-up.
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Closed Session
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Mayor
Van Bynen advised that there was no requirement for a Closed Session.
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The
Committee recessed at 5:00 p.m.
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Public Hearing Matters
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The
continuation of the Committee of the Whole was called to order at 7:01 p.m.
The
Deputy Clerk welcomed the public
to the Committee of the Whole meeting. She advised that the Planning
Act requires the Town to hold at least one Public Meeting on any
proposed Zoning By-law Amendment Application.
The Deputy Clerk advised that the purpose of the meeting
was to hear from anyone who has an interest in the Application for a Zoning
By-law Amendment for the lands located at the southwest corner of Leslie
Street and Janette Street, municipally known as 17844 Leslie Street to
permit a gas station with 4 pumps and associated convenience/take out
restaurant store.
She further advised that the Committee of the
Whole would not be making a decision regarding the proposed Application,
but would refer all written and verbal comments to Planning Staff to
consider in a report that will be brought forward to a future Committee of
the Whole or Council meeting.
The Deputy Clerk advised that if anyone present wished
to be notified of subsequent meetings, or if making a presentation, to please
complete a form with your name and address and submit it to the Clerk’s
staff.
The Deputy Clerk noted that in accordance with the
Planning Act, the Ontario Municipal Board may dismiss an appeal
without holding a hearing, if the appellant failed to make either oral
submissions at the Public Meeting or provide written submissions to Council
prior to adoption.
She thanked everyone for their participation
and interest in the meeting.
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