Newmarket Public Library Board

Minutes

Meeting #:
Date:
Time:
-
Location:
Newmarket Public Library Boardroom
Newmarket Public Library
438 Park Avenue
Newmarket ON L3Y 1W1
Members Present:
  • Jane Twinney, Vice Chair
  • Kelly Broome
  • Darryl Gray
  • Leslee Mason
  • Art Weis
  • Victor Woodhouse
Members Absent:
  • Darcy McNeill, Chair
Staff Present:
  • Linda Peppiatt, Deputy CEO
  • Todd Kyle, CEO
  • Lianne Bond, Administrative Coordinator

​​

1.
Adoption of Agenda Items
 

The meeting was called to order at 5:45 pm.  In the absence of the Chair, the Vice Chair conducted the meeting

  • Motion19-11-69
    Moved byArt Weis
    Seconded byLeslee Mason

    That agenda items 1.1 to 1.3 be adopted as presented.

    Carried

2.
Declarations
 

None were declared.

3.
Consent Agenda Items
 

  • Motion19-11-70
    Moved byVictor Woodhouse
    Seconded byDarryl Gray

    That Consent Agenda items 3.1 to 3.3 be approved and adopted as presented.

    Carried

4.
Reports
 

There were no reports.

5.
Business Arising
 

5.1
Response to Deputation of October 16, 2019
This item has attachments. 

1.2019-11-20 response to Oct 16 deputation.pdf

The Library Board reviewed the responses and recommendations to the October 16, 2019 deputation.  

The deputant from the October 16, 2019 deputation was given the opportunity to provide a response the C.E.O.'s report.  The Board directed the C.E.O. to follow-up on the deputant's responses. 

  • Motion
    Moved byDarryl Gray
    Seconded byVictor Woodhouse

    That the Library Board receive the report on Response to Deputation of October 16, 2019;

     

    And That the Library Board authorize the C.E.O. to work with the Town of Newmarket to take action on staff training and on policy as outlined in the report;

     

    And That the Library Board add the matter of recommended attributes of Board appointees to its action list with a target completion date of June, 2022;

    And That the Library Board approve the of ceasing to record library cardholders’ gender;

    And That the Library Board consider diverse Board member recruitment in future strategic planning.

     

    Carried
  • Motion19-11-72
    Moved byKelly Broome
    Seconded byLeslee Mason

    That the Library Board receive response to the deputant's response to the Library Board report.

    Carried

5.2
Library Version of York Region Inclusion Charter
This item has attachments. 

1.2019-11-20 library version of inclusivity charter.pdf

A Library version of the York Region Inclusion Charter was presented to the Board.

  • Motion19-11-73
    Moved byVictor Woodhouse
    Seconded byArt Weis

    That the Library Board receive the report on the Library Version of the York Region Inclusion Charter.

    Carried

5.3
Joint Information Report - Newmarket Public Library Effectiveness and Efficiency Review - Implementation Status Update
This item has attachments. 

1.2019-11-20 2019-08 NPL Effectiveness and Efficiency Review Implementation Update.pdf

A Joint Information report to update Council on the ongoing implementation of the Newmarket Public Library's Effectiveness and Efficiency review has been prepared.  The Board asked if they would be able to participate in the the Request for Proposal process for a consultant to look at future facility needs analysis.

  • Motion19-11-74
    Moved byDarryl Gray
    Seconded byKelly Broome

    That the Library Board receive the Joint Information Report - Newmarket Public Library Effectiveness and Efficiency Review - Implementation Status Update.

    Carried

5.4
Leadership by Design Board Orientation Part 3
 

This item was deferred.

  • Motion
    Moved byLeslee Mason
    Seconded byArt Weis

    That the Leadership by Design Board Orientation Part three be deferred.

    Carried

5.5
Library Board Action List
This item has attachments. 

1.2019-11-20 action list.pdf

The Library Board reviewed the Action List.

  • Motion19-11-75
    Moved byKelly Broome
    Seconded byVictor Woodhouse

    That the Library Board receive the Action List as presented.

    Carried

5.6
Reducing barriers to borrowing update
 

The C.E.O. advised the Library Board that previously reported elimination fines on Children's material would exclude fines on Children's DVDs, video games, and devices.  After further review this will no longer be the case and fines on all Children's material will be removed, effective January 1, 2020.

6.
New Business
 

6.1
Proposed Dissolution of York Info Partnership
This item has attachments. 

1.2019-11-20 Proposed dissolution of York Info partnership.pdf

The C.E.O. provided an overview of recent developments that factored in to the decision to propose the dissolution of the York Info partnership.

  • Motion19-11-76
    Moved byDarryl Gray
    Seconded byVictor Woodhouse

    That the Library Board receive the report on the proposed dissolution of the York Info partnership;

    And That the Library Board authorize the C.E.O. to take all necessary steps to give effect to the actions outlined in the report.

    Carried

7.
Closed Session
 

  • Motion19-11-77
    Moved byLeslee Mason
    Seconded byDarryl Gray

    That the Library Board move in to Closed Session at 6:35 pm for Labour relations and personal matters about an identifiable individual.

    Carried
  • Motion19-11-78
    Moved byDarryl Gray
    Seconded byKelly Broome

    That the Library Board move out of Closed Session at 6:43 pm.

    Carried
  • Motion19-11-79
    Moved byArt Weis
    Seconded byLeslee Mason

    Motion arising from Closed Session:

    That the Library Board receive the report on 2020 economic adjustment for non-union employees and update on personal matters about an identifiable individual.

    Carried

8.
Dates of Future Meetings
 

9.
Adjournment
 

  • Motion19-11-80
    Moved byKelly Broome
    Seconded byArt Weis

    That thee being no further business the meeting adjourn at 6:44 pm.

    Carried
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