Town of Newmarket

Minutes

Council

Meeting #:

Date:

Monday, February 12, 2024

Time:

1:00 P.m. - 4:00 P.m.

Location:

Streamed live from the Municipal Offices

395 Mulock Drive

Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh
• Councillor Simon
• Councillor Woodhouse
• Councillor Twinney
• Councillor Morrison
• Councillor Kwapis
• Councillor Broome
• Councillor Bisanz

Staff Present:

• I. McDougall, Chief Administrative Officer
• E. Armchuk, Commissioner of Corporate Services
• P. Noehammer, Commissioner of Development & Infrastructure Services
• J. Payne, Commissioner, Community Services
• L. Lyons, Director of Legislative Services/Town Clerk
• K. Saini, Deputy Town Clerk
• S. Granat, Legislative Coordinator
• E. Thomas-Hopkins, Legislative Coordinator

The meeting was called to order at 1:02 PM.

Mayor Taylor in the Chair. 

---

1.

Notice

Mayor Taylor acknowledged that the Town of Newmarket is located on the traditional territories of the Wendat, Haudeno-saunee, and the Anishinaabe peoples and the treaty land of the Williams Treaties First Nations and other Indigenous peoples whose presence here continues to this day. He thanked them for sharing this land with us. Mayor Taylor also acknowledged the Chippewas of Georgina Island First Nation as our close neighbours and friends, and that we work to ensure a cooperative and respectful relationship.

Mayor Taylor advised that the Municipal Offices are open to the public and that this meeting was streamed live at Newmarket.ca/meetings. Residents who would like to provide comment on an item on this agenda were encouraged to provide their feedback in writing through email to Legislative Services at [email protected] or by providing a deputation electronically or in-person. He advised residents that their comments would form part of the public record.

2.

Additions & Corrections to the Agenda

None. 

3.

Conflict of Interest Declarations

None.

4.

Public Hearing Matter(s)

None.

5.

Presentations & Recognitions

None.

6.

Deputations

6.1

Nature's Emporium Run for Southlake

Patricia McLaughlin provided a deputation regarding the Nature's Emporium Run for Southlake including fundraising, how to register, and how to participate. 

Members of Council expressed their gratitude for the hospital and staff.

• Moved by: Councillor Broome
  Seconded by: Councillor Bisanz
  1. That the deputation provided by Patricia McLaughlin, Director, Events & Community Partnerships, Southlake Foundation, regarding Nature's Emporium Run for Southlake be received. 
  Carried

7.

Minutes

7.1

Council Meeting Minutes of January 22, 2024

Morrisson, 

• Moved by: Councillor Morrison
  Seconded by: Councillor Broome
  1. That the Council Meeting Minutes of January 22, 2024 be approved. 
  Carried

8.

Reports by Regional Representatives

Deputy Mayor and Regional Councillor Vegh provided a verbal update on the recent regional council meeting including reports on York Region's response to homelessness, a temporary housing shelter in Aurora.

 

Mayor Taylor noted that York Region's Economic Development Action Plan is available online.

9.

Consent Items and Recommendations from Committees 

9.1

Committee of the Whole Meeting Minutes of February 5, 2024

• Moved by: Councillor Twinney
  Seconded by: Deputy Mayor & Regional Councillor Vegh
  1. That the Committee of the Whole Meeting Minutes of February 5, 2024 be received and the recommendations noted within sub items 9.1.1 to 9.1.7 be approved.
  Carried

9.1.1

Zoning By-law Amendment – 849 Gorham Street (Gorham Development 849 Inc.)

• 1. That the report entitled Zoning By-law Amendment – 849 Gorham Street (Gorham Development 849 Inc.) dated February 5, 2024 be received; and,
  2. That the application for Zoning By-law Amendment be approved; and,
  3. That staff be directed to bring forward the By-law, including the necessary Holding provisions, to Council for approval; and,
  4. That Gorham Development 849 Inc. and LARKIN+ Land Use Planners Inc. be notified of this action; and,
  5. That correspondences from Donna and Steve MacDonald, and Melanie Duckett-Wilson, Climate Action Newmarket Aurora regarding Zoning By-law Amendment - 849 Gorham Street (Gorham Development Inc.) be received; and,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.1.1.1

Correspondence - Donna and Steve MacDonald, Zoning By-law Amendment - 849 Gorham Street (Gorham Development Inc.)

• 1. That the Correspondence from Donna and Steve MacDonald regarding Zoning By-law Amendment - 849 Gorham Street (Gorham Development Inc.) be received.

9.1.1.2

Correspondence - Melanie Duckett-Wilson, Climate Action, Newmarket Aurora, Zoning By-law Amendment - 849 Gorham Street (Gorham Development Inc.)

• 1. That the correspondence from Melanie Duckett-Wilson, Climate Action, Newmarket Aurora regarding Zoning By-law Amendment - 849 Gorham Street (Gorham Development Inc.) be received.

9.1.2

Fourth Quarterly Update to the Outstanding Matters List

• 1. That the report entitled the Fourth Quarterly Update to the Outstanding Matters List 2023 dated February 5, 2024 be received; and,
  2. That Council adopt the Outstanding Matters List (Attachment A); and,
  3. That the Outstanding Matters List Update be reduced from quarterly updates to semi-annually; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.1.3

Pedestrian Crossover Policy

• 1. That the report entitled Pedestrian Crossover Policy, dated February 5, 2024, be received; and,
  2. That the contents of Appendix 1 be approved; and,
  3. That the Parking By-law be reviewed, and necessary Stopping Prohibitions for Pedestrian Crossovers (PXO) be added; and,
  4. That the implementation of a pilot Type B PXO at Gorham Street & Muriel Street be approved in the amount of $36,000, to be funded through the Transportation Operating Budget for 2024; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.1.4

Downtown Parking Update

• 1. That the report entitled “Downtown Parking Update” dated February 5, 2024 be received; and,
  2. That staff be directed to hire a consultant to complete a study to recommend updated parking time-of-use rules, technology supports for customer interface and enforcement, as well as potential paid parking scenarios in Newmarket, including the downtown area; and,
  3. That staff be authorized to initiate an RFP procurement process for the “design-build” construction of a modular parking structure to be constructed in the Tennis Court area of the Commons North municipal parking lot; and,
  4. That staff report back to Council by the beginning of May 2024 at the latest with a multi-faceted approach aimed at alleviating parking pressures in the downtown in 2024, during the construction of the modular parking structure; and,
  5. That the correspondence from Melanie Duckett-Wilson Climate Action Newmarket Aurora regarding Downtown Parking Update be received; and,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.1.4.1

Correspondence - Melanie Duckett-Wilson, Climate Action Newmarket Aurora, Downtown Parking Update

• 1. That the correspondence from Melanie Duckett-Wilson, Climate Action Newmarket Aurora regarding Downtown Parking Update be received.

9.1.5

Newmarket-Tay Power Board Selection

• Whereas section 3.03(2) of the Newmarket-Tay Power Distribution Ltd. Shareholders Agreement provides a specific process for nominating candidates and making a selection from a recommended list of candidates in order to fill vacancies on the board of directors of the Corporation for election by the Shareholders at the general meeting of shareholders of the Corporation; and,

  Whereas there will be a vacancy on the board of directors of Newmarket-Tay Power Distribution Ltd. (NT Power) as part of the AGM process and the Shareholders have agreed to forego the formal process contemplated by section 3.03(2) of the Agreement; and,

  Therefore, be it resolved that by the Municipal Council of the Corporation of the Town of Newmarket as follows:

  1. That the requirement in the Shareholders Agreement, Article 3, Section 3.03, Paragraph (2) in connection with identifying, nominating and selecting from a recommended list of candidates in order to fill the current vacancy on the board of directors of the Corporation and putting forward for election by the Shareholders at the next general meeting of shareholders of the Corporation to be held in 2024 following the Corporation's 2023 fiscal year end (the "2023 AGM"), be waived for this appointment; and,
  2. That the waiver granted does not constitute a waiver of any other provision of the Shareholders Agreement or an agreement to otherwise modify any term of the Agreement.

9.1.6

Accessibility Advisory Committee Meeting Minutes of October 19, 2023 and November 8, 2023

• 1. That the Accessibility Advisory Committee Meeting Minutes of October 19, 2023 and November 8, 2023 be received. 

9.1.7

Main Street District Business Improvement Area Board of Management Meeting Minutes of December 6, 2023

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of December 6, 2023 be received. 

10.

By-laws

• Moved by: Councillor Broome
  Seconded by: Councillor Woodhouse
  1. That By-law 2024-04 be enacted.
  Carried

11.

Notices of Motions

None.

12.

Motions Where Notice has Already been Provided

None.

13.

New Business

13.1

Mayor's Levee

Councillor Broome thanked Mayor Taylor for organizing the Mayor's New Years Levee and thanked the community for their participation. 

13.2

Ward 1 Event

Councillor Simon thanked the recreation department staff that helped with the Ward 1 event over the weekend and thanked the Newmarket Youth Leadership (now Central York Leadership) for their attendance. 

13.3

National Day of Human Trafficking Awareness

Councillor Simon reminded Members of Council and the public that the National Day of Human Trafficking Awareness is on February 22, 2024 and thanked Council and the community for their awareness and education on this topic. 

13.4

Ice Lounge on Main

Councillor Kwapis reminded Members of Council and the pubic that the Ice Lounge on Main event is taking place Thursday February 22, 2024 until Sunday February 25, 2024 on Main Street.

14.

Closed Session

Council did not resolve into closed session. 

The Mayor advised that Committee went into closed session on February 5, 2024 to discuss parking in the downtown area. It was closed due to a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization. 

Council did not resolve into closed session. 

The Mayor advised that Committee went into closed session on February 5, 2024 to discuss parking in the downtown area. It was closed due to a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization. 

14.1

Committee of the Whole (Closed Session) Meeting Minutes of February 5, 2024

• Moved by: Councillor Kwapis
  Seconded by: Councillor Woodhouse
  1. That the Committee of the Whole (Closed Session) Meeting Minutes of February 5, 2024 be approved.
  Carried

14.1.1

Downtown Parking Update

• Moved by: Councillor Kwapis
  Seconded by: Councillor Woodhouse
  1. That the closed session report dated February 5, 2024 be received for information.
  Carried

15.

Confirmatory By-law

• Moved by: Councillor Morrison
  Seconded by: Councillor Simon
  1. That By-law 2024-05 be enacted.
  Carried

16.

Adjournment

• Moved by: Councillor Bisanz
  Seconded by: Councillor Woodhouse
  1. That the meeting be adjourned at 1:20 PM.
  Carried