Town of Newmarket Agenda Committee of the Whole Meeting #:Date:Monday, January 14, 2019Time: 1:30 P.m. - 6:00 P.m.Location:Council ChambersMunicipal Offices395 Mulock DriveNewmarket, ON L3Y 4X71.Additions & Corrections to the AgendaNote: Additional items are marked by an asterisk*.2.Declarations of Pecuniary Interest3.Presentations & Recognitions3.12019 Preliminary Draft Budget1.2019 Preliminary Draft Budget.pdfNote: Mike Mayes, Town Treasurer will be in attendance to present on this matter.4.Deputations4.1Residents of Knapton Drive - Woodland Hills1.DeputationsandFurtherNoticeForm_Redacted.pdf2.William Booth Stop Sign Meeting.pdfNote: Matthew Reilly will be in attendance to provide a deputation on this matter.4.2Update - Inn from the Cold1.deputation request. Inn From the Cold_Redacted.pdfNote: Ann Watson will be in attendance to provide a deputation on this matter.4.3Traffic Signage on Wayne Drive1.DeputationsandFurtherNoticeForm_Redacted(1).pdfNote: Ahmad El-Farram will be in attendance to provide a deputation on this matter.5.Consent Items5.1Potential Redevelopment – 693 & 713 Davis Drive and 35 Patterson Street (Hollingsworth Arena Site)1.Potential Redevelopment 693 713 Davis Drive and 35 Patterson Street (Hollingsworth Arena Site) - 2019-1.pdfThat Report 2019-1 dated January 14, 2019 entitled “Potential Redevelopment - 693 & 713 Davis Drive and 35 Patterson Street (Hollingsworth Arena Site)” be received; That staff be directed to arrange a non-statutory, developer-led Public Information Centre to share the details of the two redevelopment concepts prepared by Briarwood Homes, dated December 7, 2018, with the community; and, That staff be directed to report back to a subsequent Committee of the Whole meeting detailing the redevelopment options and feedback received at the developer-led Public Information Centre. 5.2Interim Control Bylaw – Established Residential Neighbourhoods1.Interim Control Bylaw Established Residential Neighbourhoods - 2019-3.pdf2.Draft Bylaw One.pdf3.Draft Bylaw Two.pdf That the report entitled Interim Control Bylaw – Established Residential Neighbourhoods be received; and, That staff be directed to prepare an Interim Control By-law substantially in accordance with Option One identified in this report and the attached draft Option One By-law. 5.3292/294 Court Street - Request to remove a structure from the Municipal Register of Non-Designated Heritage Properties1.292 and 294 Court Street - 2019-4.pdf That Development and Infrastructure Services/Planning and Building Services Report dated January 14, 2019 regarding 292 and 294 Court Street and the owners request to demolish the structure listed on the Municipal Register of Non-Designated Heritage Properties be received and the following recommendation(s) be adopted: That Council permit the removal of 292 and 294 Court Street from the Municipal Register of Non-Designated Heritage Properties of Interest; and, That Deborah Alexander, 72 Herefordshire Crescent, East Gwillimbury, L9N 0B6 be notified of this action. 5.4Community Flag Raising1.Community Flag Raising - 2019-6.pdf2.Attachment A Proclamation Policy - 2019.pdf3.Attachment B Municipal Flag Policy - 2019.pdf That the report entitled Community Flag Raising dated January 14, 2019 be received; and, That Council adopt the amended Proclamation, Lighting and Community Flag Raising Request Policy, attached as Attachment A; and, That Council adopt the amended Municipal Flag Policy, attached as Attachment B; and, That the Town Clerk be delegated the authority to amend the Proclamation, Lighting and Community Flag Request Policy from time to time, as required; and, That Staff be directed to further review option 3 for the location of community flag raisings and report to Council in Q2 2019; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution. 5.5Preliminary Budget Report1.Preliminary Draft Budget Report - 2019-7.pdf2.Appendix A - Summary of Operating Budget Decision Packages.pdf3.Appendix B - Summary of Capital Budget Decision Packages.pdf That the Financial Services Report dated January 14, 2019 regarding the Preliminary Draft 2019 Operating and Capital Budgets be received and subject to any further direction, staff be authorized to provide the public with details of the Preliminary Draft 2019 Tax-supported, Rate-supported Operating and Capital Budgets. 5.6Correspondence - Canadian Cancer Society re: Tobacco Retail Licence Fees1.Letter re Tobacco Retail Licences.pdf2.Tobacco Retail Licence Fees Briefing Note.pdfThe Strategic Leadership Team/Operational Leadership Team recommend: That the Correspondence from the Canadian Cancer Society re: Tobacco Retail Licence Fees be referred to the Regulatory Review Workshop. 5.7Correspondence - Rescue Lake Simcoe Coalition re: Bill 661.open letter to Newmarket re Bill 66.pdfThe Strategic Leadership Team/Operational Leadership Team recommend: That the Correspondence from the Rescue Lake Simcoe Coalition re: Bill 66 be received for information. 5.8Clothing Donation Bins1.Clothing Donation Bins - 2019-8.pdf2.By-Law Template 2017.pdf That the report entitled Clothing Donation Bins dated January 9, 2019 be received; and, That the Clothing Donation Bins By-law 2016-33 be amended in accordance with Attachment A; and, That Staff be authorized and directed to do all things necessary to give effect to this resolution. 6.Action Items7.Reports by Regional Representatives8.Notices of Motions9.Motions10.New Business11.Closed SessionThat the Committee of the Whole resolve into Closed Session to discuss the following matters:11.1Local Planning Appeal Tribunal Matter - Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality as per Section 239 (2) (e) of the Municipal Act, 2001.11.2Property in Ward 5 - Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality as per Section 239 (2) (e) of the Municipal Act, 2001.12.Public Hearing MatterNone.13.AdjournmentNo Item Selected This item has no attachments1.Potential Redevelopment 693 713 Davis Drive and 35 Patterson Street (Hollingsworth Arena Site) - 2019-1.pdf1.open letter to Newmarket re Bill 66.pdf1.DeputationsandFurtherNoticeForm_Redacted.pdf2.William Booth Stop Sign Meeting.pdf1.deputation request. Inn From the Cold_Redacted.pdf1.Letter re Tobacco Retail Licences.pdf2.Tobacco Retail Licence Fees Briefing Note.pdf1.292 and 294 Court Street - 2019-4.pdf1.Interim Control Bylaw Established Residential Neighbourhoods - 2019-3.pdf2.Draft Bylaw One.pdf3.Draft Bylaw Two.pdf1.Community Flag Raising - 2019-6.pdf2.Attachment A Proclamation Policy - 2019.pdf3.Attachment B Municipal Flag Policy - 2019.pdf1.2019 Preliminary Draft Budget.pdf1.Preliminary Draft Budget Report - 2019-7.pdf2.Appendix A - Summary of Operating Budget Decision Packages.pdf3.Appendix B - Summary of Capital Budget Decision Packages.pdf1.Clothing Donation Bins - 2019-8.pdf2.By-Law Template 2017.pdf1.DeputationsandFurtherNoticeForm_Redacted(1).pdf