Town of Newmarket
Agenda
Committee of the Whole

Meeting #:

Date:

Monday, September 09, 2024

Time:

1:00 P.m. - 4:00 P.m.

Location:

Streamed live from the Municipal Offices

395 Mulock Drive

Newmarket, ON L3Y 4X7

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1.

Notice

This meeting will be streamed live at newmarket.ca/meetings.

Public Input

Individuals who wish to submit input to Council in relation to an item on this agenda have the following options available.

1. Email your correspondence to by end of day on September 4, 2024. Written correspondence received by this date will form part of the public record; or,
2. You are strongly encouraged to pre-register if you would like to make a deputation at the meeting. For more information regarding the options available, email your request and contact information to .

2.

Additions & Corrections to the Agenda

Note: Additional items are marked by an asterisk*.

3.

Conflict of Interest Declarations

4.

Public Hearing Matter(s)

How to get involved with planning applications (item 4.1)

Newmarket Council will not be making any final decisions at this meeting in relation to item 4.1, all written and verbal comments will be given to Planning staff to consider in a future report. A report will then be provided to Council at a future Committee of the Whole or Council Meeting.

Residents are encouraged to get involved in the public planning process by submitting written comments or providing a deputation during the meeting. To learn more about how to get involved, please email and include your contact information (name and phone number).

4.1

Mental Health Hub - Canadian Mental Health Association York Region South Simcoe - 17255 Yonge Street

Note: Rebecca Shields, Chief Executive Officer, Canadian Mental Health Association, York Region and South Simcoe and Harry Zhu, Urban Planner, Arcadis will provide a presentation on this matter. 

• 1. That the presentation provided by Rebecca Shields, Chief Executive Officer, Canadian Mental Health Association, York Region and South Simcoe and Harry Zhu, Urban Planner, Arcadis be received. 

4.1.1

Correspondence - William Healey - Mental Health Hub - Canadian Mental Health Association York Region South Simcoe - 17255 Yonge Street

• 1. That the correspondence by William Healey regarding Mental Health Hub - Canadian Mental Health Association York Region South Simcoe - 17255 Yonge Street be received. 

4.1.2

Correspondence - Darlene Gardner and Rob Rosendale - Mental Health Hub - Canadian Mental Health Association York Region South Simcoe - 17255 Yonge Street

• 1. That the correspondence by Darlene Gardner and Rob Rosendale regarding Mental Health Hub - Canadian Mental Health Association York Region South Simcoe - 17255 Yonge Street be received.

5.

Presentations & Recognitions

6.

Deputations

7.

Consent Items

7.1

Proposed Telecommunications Tower - 800 Mulock Drive (Magna Centre)

• 1. That the report entitled Proposed Telecommunications Tower – 800 Mulock Drive (Magna Centre) dated September 9, 2024 be received; and,
  2. That Staff be directed to proceed with processing the application of Rogers Communications Inc. (“Rogers”) and the remaining steps outlined in the Town’s Policy for Establishing Telecommunications Towers/Antenna Facilities; and,
  3. That Council authorize the removal of one (1) tree; and,
  4. That Staff be directed to negotiate and enter into a lease agreement with Rogers, on terms satisfactory to the Chief Administrative Officer; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.2

2024 Budget Reconciliation

• 1. That the report entitled 2024 Budget Reconciliation dated September 9, 2024, be received; and,
  2. That the 2024 Budget Reconciliation be approved; and,
  3. That staff be authorized and directed to do all things necessary to give effect to this resolution.

7.3

2024 Reserve and Reserve Fund Budget

• 1. That the report entitled 2024 Reserves and Reserve Funds Budget dated September 9, 2024, be received; and,
  2. That 2024 Reserves and Reserve Funds Budget as set out in the attachment be approved; and,
  3. That the housekeeping changes outlined in this report be adopted; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.4

Krista Court Parking Review Update

• 1. That the report entitled Krista Court Parking Review Update, dated September 9, 2024, be received; and,
  2. That no additional parking restrictions be implemented on Krista Court at this time; and,
  3. That staff review the feasibility of a trail system between Luesby Lane and Waratah Avenue; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.4.1

Correspondence - Becky Reynolds - Krista Court Parking Review Update

• 1. That the correspondence by Becky Reynolds regarding Krista Court Parking Review Update be received. 

7.4.2

Correspondence - Tyler Czuba - Krista Court Parking Review Update

• 1. That the correspondence by Tyler Czuba regarding Krista Court Parking Review Update be received. 

7.4.3

Correspondence - Shona and Larry Wood - Krista Court Parking Review Update

• 1. That the correspondence by Shona and Larry Wood regarding Krista Court Parking Review Update be received. 

7.4.4

Correspondence - Steve Taborek - Krista Court Parking Review Update

• 1. That the correspondence by Steve Taborek regarding Krista Court Parking Review Update be received.

7.4.5

Correspondence - Dan Hallas - Krista Court Parking Review Update

• 1. That the correspondence by Dan Hallas regarding Krista Court Parking Review Update be received.

7.4.6

Correspondence - Clark Hua Zhang - Krista Court Parking Review Update

• 1. That the correspondence by Clark Hua Zhang regarding Krista Court Parking Review be received.

7.5

Twinney Drive Parking Review

• 1. That the report entitled Twinney Drive Parking Review, dated September 9, 2024, be received; and,
  2. That a no parking zone to be implemented on the south side of Twinney Drive as outlined in Appendix A, be approved; and,
  3. That staff be authorized and directed to do all things necessary to give effect to this resolution.

7.6

Records Retention By-law for Automated Speed Enforcement and Administrative Monetary Penalties System

• 1. That the report entitled Records Retention By-law for Automated Speed Enforcement and Administrative Monetary Penalties System dated September 9, 2024 be received; and,
  2. That the Records Retention By-law for Automated Speed Enforcement and the Administrative Monetary Penalty System be enacted; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.7

2025 Council and Committee of the Whole Meeting Schedule

• 1. That the report entitled 2025 Council and Committee of the Whole Meeting Schedule dated September 9, 2024 be received; and,
  2. That the 2025 Council and Committee of the Whole Meeting Schedule (Attachment 1) be adopted; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.8

Interim Update for 2024 to the Outstanding Matters List

• 1. That the report entitled Interim Update for 2024 to the Outstanding Matters List dated September 9, 2024 be received; and,
  2. That Council adopt the Outstanding Matters List (Attachment A); and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.9

Accessible Parking on Main Street

• 1. That the report entitled Accessible Parking on Main Street dated September 9, 2024 be received; and,
  2. That Parking By-law 2019-63 be amended to permit 3 hour parking in on-street accessible parking spaces on Main Street south of Millard Avenue (Attachment 1); and,
  3. That Staff be directed to investigate adding 1 additional on street accessible parking space on Main Street within the Business Improvement Area; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.10

Accessibility Advisory Committee Meeting Minutes of May 16, 2024 and July 18, 2024

• 1. That the Accessibility Advisory Committee Meeting Minutes of May 16, 2024 and July 18, 2024 be received. 

7.10.1

Main Street Accessible Parking

• Note: The Accessibility Advisory Committee recommended the following motion at its July 18, 2024 meeting for Council's consideration:

  1. That the Accessibility Advisory Committee supports the Town of Newmarket Council amending Parking By-law 2019-63 to increase the time limit from 30 minutes to three (3) hours for all accessible parking spaces along Main Street; and,
  2. That the Accessibility Advisory Committee supports the Town of Newmarket Council amending Parking By-law 2019-63 to add an additional accessible parking space in front of or near 217 Main Street, Newmarket.

7.11

Main Street District Business Improvement Area Board of Management Meeting Minutes of June 5, 2024 and July 3, 2024

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of June 5, 2024 and July 3, 2024 be received. 

7.11.1

Appointment to the Main Street District Business Improvement Area Board of Management

• Note: The Main Street District Business Improvement Area Board of Management recommended the following motion at its July 3, 2024 board meeting for Council's consideration:

  1. That Council appoint Mike D'Angela to the Main Street District Business Improvement Area Board of Management. 

7.12

Lieutenant Governor's Ontario Heritage Award for Excellence in Conservation - Draft Heritage Newmarket Advisory Committee Meeting Minutes of August 20, 2024

• The Heritage Newmarket Advisory Committee recommends to Council:

  1. That Heritage Newmarket recommend the Postmark Hotel, located at 180 Main Street South, be nominated for the Lieutenant Governor's Ontario Heritage Award for Excellence in Conservation; and,
  2. That Members of the Heritage Newmarket Advisory Committee will compile and submit the application.

7.13

Heritage Newmarket Advisory Committee Meeting Minutes of March 19, 2024 and June 18, 2024

• 1. That the Heritage Newmarket Advisory Committee Meeting Minutes of March 19, 2024 and June 18, 2024 be received.

7.14

Audit Committee Meeting Minutes of November 2, 2023

• 1. That the Audit Committee Meeting Minutes of November 2, 2023 be received.

7.15

Newmarket Library Board Meeting Minutes of May 15, 2024

• 1. That the Newmarket Library Board Meeting Minutes of May 15, 2024 be received. 

8.

Action Items

9.

Notices of Motion

10.

Motions Where Notice has Already been Provided

11.

New Business

12.

Closed Session

12.1

Lease Matter at 800 Mulock Drive (Magna Centre)

A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization as per Section 239 (2)(i) of the Municipal Act, 2001.

12.2

Ward 5 Property Matter

A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality of local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons or organization as per Section 239(2)(i) of the Municipal Act, 2001. 

13.

Adjournment