Town of Newmarket

Agenda

Committee of the Whole

Meeting #:
Date:	Monday, December 10, 2018
Time:	1:30 P.m. - 6:00 P.m.
Location:	Council Chambers Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

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1.

Additions & Corrections to the Agenda

2.

Declarations of Pecuniary Interest

3.

Presentations & Recognitions

4.

Deputations

5.

Consent Items

5.1

2019 Schedule of Meetings

• 1. That the report entitled 2019 Council and Committee of the Whole Meeting Schedule dated December 10, 2018 be received; and,
  2. That Council maintain the current schedule as presented in Attachment A, and effective March 1, 2019, begin all Committee of the Whole meetings at 10:00 AM; and,
  3. That staff be authorized and directed to do all things necessary to give effect to this resolution.

5.2

Councillor Appointments to Committees & Committee Structure Review

• 1. That the report entitled Councillor Appointments to Committees & Committee Structure Review dated December 10, 2018 be received; and,
  2. That Council determine and appoint the Member(s) of Council to the following committees:
     1. Accessibility Advisory Committee (1 Member);
     2. Appointment Committee (3 Members);
     3. Audit Committee [3 Members (Mayor and 2 Councillors)];
     4. Central York Fire Service Joint Council Committee (3 Members);
     5. Elman W. Campbell Museum Board (1 Member);
     6. Heritage Advisory Committee (1 Member);
     7. Main Street District Business Improvement Area Board of Management (2 Members);
     8. Newmarket Historical Society (1 Member);
     9. Newmarket Public Library Board (3 Members);
     10. Newmarket Seniors’ Meeting Place Board (1 Member);
     11. SmartCommute – Central York (1 Member); and,
  3. That Council recommend 1 representative to York Region Council for appointment to the Lake Simcoe Region Conservation Authority’s Board of Directors; and,
  4. That statutory Boards and Committees, as outlined in Attachment A, of this report be permitted to meet to fulfill their duties until the appointment of their successors; and,
  5. That should a time sensitive or legislated matter requiring the consideration by a Board or Committee prior to their successors being appointed, that Board or Committee be authorized to meet; and,
  6. That staff be directed and authorized to do all things necessary to give effect to this resolution.

5.3

Alternate Acting Mayor Schedule 2018-2022

• 1. That the report entitled Alternate Acting Mayor Schedule 2018-2022 dated December 10, 2018 be received.

5.4

Audit Committee Meeting Minutes of June 7, 2018

• 1. That the Audit Committee Meeting Minutes of June 7, 2018 be received.

5.5

Central York Fire Services Joint Council Committee Meeting Minutes of June 12, 2018

• 1. That the Central York Fire Services Joint Council Committee Meeting Minutes of June 12, 2018 be received.

5.6

Newmarket Public Library Board Meeting Minutes of May 15, 2018, June 20, 2018, September 12, 2018, and October 10, 2018

• 1. That the Newmarket Public Library Board Meeting Minutes of May 15, 2018, June 20, 2018, September 12, 2018, and October 10, 2018 be received.

5.7

Main Street District Business Improvement Area Board of Management Meeting Minutes of July 24, 2018

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of July 24, 2018 be received.

5.8

Site Plan Review Committee Minutes of September 24, 2018

• 1. That the Site Plan Review Committee Minutes of September 24, 2018 be received.

5.9

Newmarket Downtown Development Committee Minutes of June 29, 2018

• 1. That the Newmarket Downtown Development Committee Minutes of June 29, 2018 be received.

5.10

Newmarket Economic Development Advisory Committee Meeting Minutes of April 26, 2018

• 1. That the Newmarket Economic Development Advisory Committee Meeting Minutes of April 26, 2018 be received.

5.11

Outstanding Matters List

• 1. That the list of outstanding matters be received.

6.

Action Items

7.

Reports by Regional Representatives

8.

Notices of Motions

9.

Motions

10.

New Business

11.

Closed Session (if required)

12.

Public Hearing Matter

None.

13.

Adjournment