Town of Newmarket

Minutes

Special Council Meeting - Electronic

Meeting #:
Date:	Tuesday, June 08, 2021
Time:	1:00 P.m. - 4:00 P.m.
Location:	Streamed live from the Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh
• Councillor Simon
• Councillor Woodhouse
• Councillor Twinney
• Councillor Morrison (1:09 PM - 2:25 PM)
• Councillor Kwapis
• Councillor Broome
• Councillor Bisanz

Staff Present:

• J. Sharma, Chief Administrative Officer
• E. Armchuk, Commissioner of Corporate Services
• P. Noehammer, Commissioner of Development & Infrastructure Services
• I. McDougall, Commissioner of Community Services
• L. Lyons, Director of Legislative Services/Town Clerk
• K. Saini, Deputy Town Clerk
• M. Mayes, Director of Financial Services/Treasurer
• C. Service, Director of Recreation & Culture
• A. Walkom, Legislative Coordinator
• J. Grossi, Legislative Coordinator

The meeting was called to order at 1:00 PM. 
Mayor Taylor in the Chair.

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1.

Notice

Mayor Taylor advised that the Municipal Offices were closed to the public and that this meeting was streamed live at Newmarket.ca/meetings. Residents who would like to provide comment on an item on this agenda were encouraged to provide their feedback in writing through email to Legislative Services at [email protected] or by joining the meeting electronically through video or telephone. He advised residents that their comments would form part of the public record.

2.

Additions & Corrections to the Agenda

The Clerk advised of the following addition to the agenda:

• Item 4.1: Presentation regarding the Mulock Park Budget

• Moved by: Councillor Broome
  Seconded by: Councillor Twinney
  1. That the addition to the agenda be approved. 
  
  
  
  Carried

3.

Conflict of Interest Declarations

None.

4.

Presentations & Recognitions

4.1

Mulock Park Budget

Note: This item was dealt with under sub-item 5.1. Please see sub-item 5.1 for motion.

Mayor Taylor provided an overview of the Mulock Park project and the long-term planning decisions that Council would be making today. The Chief Administrative Officer thanked Staff for their work on this project and provided an introduction to the presentation. 

The Director of Financial Services/Treasurer began the presentation with an overview of the projected funding for new recreation capital from 2021 through to 2030, and the various funding sources which could be available. He further reviewed the proposed Mulock Park budget, excluding the Mulock house, and the impact of the Mulock Park on the overall recreation capital program. The presentation continued with an outline of the available funding sources going forward for other recreation projects and new recreation capital. The Director of Recreation and Culture concluded the presentation with an outline of the four potential approaches to sponsorship, and provided conceptual overviews of both the full sponsorship and moderate but impactful approaches. 

Members of Council queried the presenters regarding various uses for development charges collected by a municipality, sponsorship opportunities, contingency amounts noted within the proposed budget, and the impact that this project will have on other capital projects in Town. 

5.

Items

5.1

Mulock Park Budget

• An alternate motion was presented and is noted below in bold. 

  Moved by: Councillor Broome
  Seconded by: Councillor Bisanz
  1. That the presentation provided by the Director of Financial Services/Treasurer and Director of Recreation and Culture regarding the Mulock Park Budget be received; and,
  2. That the report entitled Mulock Park Budget Report dated April 20, 2021 be received; and,
  3. That a Capital Spending Authority of $40,000,000 be established for the development of the Mulock Park; and,
  4. That a Project Management Contingency of $2.7 million be included in the project budget; and,
  5. That any application of the Project Management Contingency will require Council’s approval; and,
  6. That the 2021 Capital Budget be increased by $2,000,000 to accommodate the 2021 allocation of the project; and,
  7. That the two part approach, as outlined in this report, be used for funding the project; and,
  8. That future Operating Budgets will phase in the anticipated cost to maintain and operate the Mulock Park; and,
  9. That staff provide annual updates on the funding of this project as part of the annual budget process; and,
  10. That staff be directed to make all efforts to commence construction of the Mulock Park in 2022; and, 
  11. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

6.

Closed Session

Mayor Taylor advised that there was no requirement for a Closed Session.

• 
  
  
  

7.

Confirmatory By-law

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Broome
  1. That By-law 2021-30 be enacted.
  
  
  
  Carried

8.

Adjournment

• Moved by: Councillor Twinney
  Seconded by: Councillor Morrison
  1. That the meeting be adjourned at 2:25 PM.
  
  
  
  Carried