Town of Newmarket

Minutes

Main Street District Business Improvement Area Board of Management

Meeting #:
Date:
Time:
-
Location:
Streamed live from the Municipal Offices
395 Mulock Drive
Newmarket, ON L3Y 4X7
Members Present:
  • Tom Hempen, Chair
  • Avi Wulfand, Vice Chair
  • Ken Sparks
  • Dominic Pede
  • Patricia Carmichael
  • Sheila Stewart
  • Norm Pereira
  • Councillor Kwapis
Members Absent:
  • Allan Cockburn
Staff Present:
  • S. Granat, Legislative Coordinator
  • D. Lowes, Business Development Specialist

​The meeting was called to order at 8:30 AM.

Tom Hempen in the Chair​

1.
Notice

 

Tom Hempen advised that members of the public were encouraged to attend an Advisory Committee or Board Meeting by viewing the live stream available at newmarket.ca/meetings, or attending in person at the Council Chambers at 395 Mulock Drive.

2.
Additions and Corrections to the Agenda

 

None.

3.
Conflict of Interest Declarations

 

None.

4.
Presentations & Recognitions

 

None.

5.
Deputations

 

5.1
7th Annual Thanksgiving Dinner

This item has attachments. 
1.5.1.pdf

Jennifer Mclachlan provided a deputation regarding the 7th Annual Thanksgiving Dinner including an overview of the event, donations, and a request for collaboration and funding.

Members of the Board queried the presenter regarding event promotion and the cost of turkeys.

Members of the Board discussed funding and promotion of the event, deadline for donations, and a discussion at a future meeting. 

  • Moved by:Ken Sparks
    Seconded by:Sheila Stewart
    1. That the deputation provided by Jennifer Mclachlan regarding 7th Annual Thanksgiving Dinner be received. 


    Carried

6.
Approval of Minutes

 

6.1
Main Street District Business Improvement Area Board of Management Meeting Minutes of August 7, 2024

This item has attachments. 
1.Post-Meeting Minutes - BIA_Aug07_2024 - English.pdf
  • Moved by:Councillor Kwapis
    Seconded by:Avi Wulfand
    1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of August 7, 2024 be approved. 


    Carried

7.
Items

 

7.1
Central Counties Tourism Update

 

Sara Sterling, Central Counties Tourism provided a verbal update regarding Central Counties Tourism including an overview of the organization, tourism recipients, areas of support, marketing, and partnership funding.

Members of the Board queried regarding the number of visits to the events calendar, applications for funding, communicating applications for funding and deadlines, and municipal partnership funding eligibility.

  • Moved by:Sheila Stewart
    Seconded by:Avi Wulfand
    1. That the verbal update provided by Sara Sterling, Industry Relations Manager, Central Counties Tourism regarding Central Counties Tourism Update be received. 


    Carried

7.2
Sub-Committee Reports

 

7.2.1
Marketing

 

Tom Hempen provided the Marketing update regarding scheduling a future meeting. 

7.2.2
Working Group

 

None.

7.2.3
Events

 

Ken Sparks provided a verbal update regarding Fall events including past events. 

The Business Development Specialist provided an update on planned Town Fall events. 

  • Moved by:Ken Sparks
    Seconded by:Sheila Stewart
    1. That the Main Street District Business Improvement area authorize spending up to $2,000 for Fall events.


    Carried

7.3
Parking Update

 

The Business Development Specialist provided a Parking Update regarding the Parking Monitor Pilot Program including event partners, an overview of the pilot program, study area, and cameras. 

Members of the Board queried staff regarding providing a frequently asked questions and information sheet, privacy protections, collection of data, anonymity, update on second storey of parking structure, timeline for works on the parking structure, sample video of how the cameras work, data use, a forthcoming parking report to Council, and improvements and lighting improvements between Main Street South and the P3 parking lot.

Members of the Board discussed the importance of parking.

7.4
Financial Update

 

Dominic Pede provided a verbal Financial Update including spending to date. 

7.5
Staff Update

 

None.

8.
New Business

 

8.1
Incoming Board Member

 

Norm Pereira queried staff regarding the status of Mike D'angela's appointment to the Main Street District Business Improvement Area Board of Management.

8.2
7th Annual Thanksgiving Dinner

 

Councillor Kwapis provided an update regarding the 7th Annual Thanksgiving Dinner including covering the remainder of the cost through the Business Improvement Area, and a potential motion.

Members of the Board discussed setting a budgetary limit for this type of requests at a future agenda. 

8.3
New'bark'et

 

Ken Sparks provided an update regarding New'bark'et including a reminder of the upcoming event.

9.
Closed Session (if required)

 

None.

10.
Adjournment

 
  • Moved by:Avi Wulfand
    Seconded by:Sheila Stewart
    1. That the meeting be adjourned at 9:33 AM.


    Carried
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