Minutes
of Museum Board Meeting
Held January
21, 2016
7:30p.m.
at the Museum
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Present:
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Jackie Playter, Councillor Tom Vegh, Ross Caister, Jean Ede, Billie
Locke, Juli Playter, Lloyd Robertson, Beth Sinyard
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Regrets:
|
Shawn Turner
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Absent:
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Jason Emo
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Rec. Secretary:
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Whitney Broydell
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1. Call to
order:
The meeting was called to order
at 7:30 p.m.
2. November
19, 2015 Minutes:
Motion
to adopt minutes by Jean Ede, seconded Billie Locke. Carried.
3.1
Sump pump/back flow preventer:
·
Jason is not here. Beth will ask him to be at the next meeting.
3.2 Basement timeline updates:
• Included in Curator’s report.
3.3 Non museum programs/security issues:
• Three courses scheduled for spring have all been cancelled.
·
Funtastic French will be a Saturday course running here from
12noon-1:30p.m. until March 12.
3.4 First Aid and CPR Training:
• Training confirmed for January 27 and 28, 2016.
3.5 Camera & Printer:
• The Instax camera was used for Cocoa and Cookies with Santa,
although most parents took their own photos. We will be able to use the new
camera and printer for a lot of things. It is a good purchase for the museum
to have.
·
Thanks to Councillor Tom Vegh and Juli for doing the research.
4. Correspondence and Communication:
·
Heritage in Markham.
Motion
to receive correspondence by Lloyd Robertson, seconded by Billie Locke.
Carried.
5. Financial Report: As of December 31, 2015
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|
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Month end
Balance
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Monthly
Interest
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YTD
Interest
|
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Museum Reserve
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8,289.69
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3.66
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71.54
|
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Conservation Reserve
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11,357.14
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5.02
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94.80
|
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Exhibit Reserve
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8,777.67
|
3.88
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73.39
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Elman Campbell Trust
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81,469.91
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65.68
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357.36
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RBC Investment, GIC
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241,936.79
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438.25
|
6,018.84
|
·
Operating Budget is not available.
Motion to accept Financial
Report by Ross Caister, seconded by Billie Locke. Carried.
|
|
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6. Curator’s
Report and Recent Acquisitions:
· Curator’s
Report was reviewed.
· YTD
Attendance is 8,126. Our best year ever!!
· Gift
Shop Sale went well. Thanks to the Friends of the Museum.
· School
Groups – due to the flood and programming material being off site, we were
unable to hold our regular holiday programming. However, we still had school
groups wanting to visit and were given a modified version.
· Ghost
Tours – Beth reported she has been put on the committee to organize ghost tours
of Main Street in connection with the opening of the Old Town Hall. This is an
exciting new program being planned. Beth is to plan the route. Group
discussion that this provides a great opportunity to discuss historical figures
and funeral rights from the past. Councillor Vegh knows of a filmmaker that
makes 9-12, 90sec. films. We could get a grant to hire a filmmaker and make
some films about ghosts. Costumes would also be supplied. Other ideas
included Indigenous ghosts meeting at the Trading Tree, the priest house on
Main St. and the former nunnery on Ontario St.
· Cocoa
and Cookies with Santa – another great event presented by the Friends of the
Museum.
· Basement
update –Two companies have provided plans and quotes for mobile shelving.
Estimates are pretty close - $50,000-$60,000. The Board has already approved
the financing. This will be a good investment for the museum.
Motion to accept Curator’s
Report by Ross Caister, seconded by Billie Locke. Carried.
7.
Friends of the Museum Report
·
Christmas Gift Shop sale – very successful and raised $540.00.
Repeat next year.
·
Cocoa and Cookies with Santa – went very well, 80 in attendance.
·
Reviewed the upcoming event schedule and display planning schedule
for 2016.
·
Thanks to the Friends of the Museum for doing a wonderful job!
8.
New Business:
8.1 Collections
Policy:
· Copies
of the policy were circulated and Beth provided an overview.
· Next
step – Museum Board to review by next meeting.
8.2 George
Luesby artwork:
Representatives from the Elman
W. Campbell Museum, Heritage Newmarket and the Friends of the Museum met with
the Assistant Solicitor. Mr. Luesby always gave his verbal approval and lots of
groups are using his artwork. As a lot of time has passed we do not need to
worry about this.
9.
Next Meeting date: February 18, 2016
The meeting was adjourned on a motion by Jean Ede at 8:40p.m.
Chair______________________________________
ELMAN W.
CAMPBELL MUSEUM
Board of
Management
Thursday February
18, 2016
1. Call to
order
2. Regrets:
Shawn Turner, Whitney Broydell
3. Minutes January
21, 2016
4. Business
arising from the Minutes:
4.1 Sump
pump/back flow preventer, basement timeline updates
4.2 Non
museum programs/security issues – keep on agenda to monitor
4.3 Fire Hall
Proposal and Master Plan
4.4 Collections
Policy
5. Correspondence
and Communications
6. Financial
Report
7. Curators
Report and New Acquisitions
8. Friends
of the Museum Report
9. New
Business
9.1 Next policy
9.2 New donation(s)
10. Next
Meeting: March 17, 2016
11. Adjournment