Town of Newmarket
Agenda
Council - Electronic

Meeting #:
Date:	Tuesday, October 12, 2021
Time:	1:00 P.m. - 6:00 P.m.
Location:	Streamed live from the Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

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1.

Public Notice

At this time, the Municipal Offices remain closed to the public. This meeting will be streamed live at newmarket.ca/meetings.

Public Input

Individuals who wish to submit input to Council in relation to an item on this agenda have the following options available.

1. Email your correspondence to by end of day on Monday, October 11, 2021. Written correspondence received by this date will form part of the public record; or,
2. Make a live remote deputation by joining the virtual meeting using the Town's videoconferencing software and verbally provide your comments over video or telephone. To select this option, you are strongly encouraged to pre-register by emailing your request and contact information to .

2.

Additions & Corrections to the Agenda

Note: Additional items are marked by an asterisk*.

3.

Conflict of Interest Declarations

4.

Public Hearing Matter(s)

How to get involved with planning applications (item 4.1)

Newmarket Council will not be making any final decisions at this meeting in relation to item 4.1, all written and verbal comments will be given to Planning staff to consider in a future report. A report will then be provided to Council at a future Committee of the Whole or Council Meeting.

Residents are encouraged to get involved in the public planning process by submitting written comments or participating in a live deputation through video conferencing during the meeting. To learn more about how to get involved, please email and include your contact information (name and phone number).

4.1

Official Plan Amendment and Zoning By-law Amendment - 17680 Leslie Street

Note: Adam Layton, Evans Planning Inc. will be in attendance to provide a presentation on this matter.

• 1. That the presentation provided by Evans Planning Inc. regarding the Official Plan Amendment and Zoning By-law Amendment - 17680 Leslie Street be received; and, 
  2. That sub-items 4.1.1 and 4.1.2 being deputations provided by Julie Liddell and Christine Tidman received; and, 
  3. That sub-item 4.1.3, 4.1.4, 4.1.5, 4.1.6 being correspondence provided by Mike Doucette, Lisa Egan, Catherine Croucher, and Bob & Nancy McKeraghan be received.    
     
     

4.1.1

Deputation - Julie Liddell

4.1.2

Deputation - Christine Tidman

4.1.3

Correspondence - Mike Doucette

4.1.4

Correspondence - Lisa Egan

4.1.5

Correspondence - Catherine Croucher

4.1.6

Correspondence - Bob & Nancy McKeraghan

5.

Presentations & Recognitions

6.

Deputations

7.

Minutes

7.1

Council - Electronic Meeting Minutes of September 20, 2021

• 1. That the Council - Electronic Meeting Minutes of September 20, 2021 be approved.

7.2

Special Council - Electronic Meeting Minutes of September 21, 2021

• 1. That the Special Council - Electronic Meeting Minutes of September 21, 2021 be approved. 

8.

Reports by Regional Representatives

9.

Consent Items and Recommendations from Committees 

9.1

Council Workshop - Electronic Meeting Minutes of September 21, 2021

Note: This meeting dealt with Fiscal Strategy.

• 1. That the Council Workshop - Electronic Meeting Minutes of September 21, 2021 be received. 

9.2

Council Workshop - Electronic Meeting Minutes of September 27, 2021

Note: This meeting dealt with Asset Management Plans.

• 1. That the Council Workshop - Electronic Meeting Minutes of September 27, 2021 be received. 

9.3

Council Workshop - Electronic Meeting Minutes of September 28, 2021

Note: This meeting dealt with Southlake Regional Health Centre.

• 1. That the Council Workshop - Electronic Meeting Minutes of September 28, 2021 be received. 

9.4

Committee of the Whole - Electronic Meeting Minutes of October 4, 2021

• 1. That the Committee of the Whole - Electronic Meeting Minutes of October 4, 2021 be received and the recommendations noted within be adopted.

9.4.1

Presentation - Water and Wastewater Master Plan Update

• 1. That the presentation provided by Tracey Carrigan, York Region, Master Plan Advisor and Wendy Kemp, Director, Infrastructure Asset Management regarding the 2021 Water and Wastewater Master Plan be received. 

9.4.2

Presentation - 2022 Preliminary Draft Budget Report

Note: This item was dealt with under sub-item 9.4.4. Please see sub-item 9.4.4 for motion.

9.4.3

Deputation - Optometrists of Ontario

• 1. That the deputation provided by Dr. Lisa Fung regarding the Optometrists of Ontario be received; and,
  2. That the Council of the Town of Newmarket ask the Province of Ontario to negotiate fairly and quickly with Ontario Optometrists.

9.4.4

2022 Preliminary Draft Budget Report

• 1. That the presentation provided by the Manager, Accounting & Finance/Deputy Treasurer regarding the 2022 Preliminary Draft Budget be received; and,
  2. That the report entitled 2022 Preliminary Draft Operating and Capital Budgets dated October 4, 2021 be received; and,
  3. That subject to any further direction, staff be authorized to provide the public with details of the Preliminary Draft 2022 Tax-Supported, Rate-Supported Operating and Capital Budgets.

9.4.5

Delegation of Authority for Fees and Charges

• 1. That the report entitled Delegation Authority for Fees and Charges dated October 4, 2021 be received; and,
  2. That Council delegate authority to staff to execute increases to the Fees and Charges By-law; and,
  3. That the delegated authority be limited to annual fees and charges increases that do not exceed the rate of inflation and/or 2.5% and are in compliance with the Town’s Service Pricing Policy; and,
  4. That the relevant by-laws be amended to reflect these changes; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this direction.

9.4.6

Rice Commercial Group Development Charges Pre-Payment Agreement

• 1. That the report entitled Rice Commercial Group Development Charges Pre-Payment Agreement dated October 4, 2021 be received; and,
  2. That Council directs the Director of Financial Services to enter into a pre-payment agreement under section 3.11 of the Town’s Development Charges By-laws 2019-46 and 2019-47 with the Owner of 1240 Twinney Drive; and,
  3. That the Director of Financial Services be delegated the authority to enter into any future pre-payment agreements under section 3.11 of the Town’s Development Charges By-laws 2019-46, 2019-47 and 2019-48, with developers; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.4.7

York Region Alternate 2051 Forecast and Land Needs Assessment Scenarios

• 1. That the report entitled York Region 2051 Alternate Forecast and Land Needs Assessment Scenarios dated October 4, 2021 be received; and,
  2. That The Regional Municipality of York be advised that the Town of Newmarket Council supports the proposed Phased 55% intensification scenario (Scenario 2) as a minimum intensification target; and,
  3. That the report entitled York Region 2051 Alternate Forecast and Land Needs Assessment Scenarios dated October 4, 2021 be forwarded to The Regional Municipality of York for its consideration; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.4.8

Audit Committee Meeting Minutes of October 19, 2020

• 1. That the Audit Committee Meeting Minutes of October 19, 2020 be received.

9.4.9

Central York Fire Services – Joint Council Committee Meeting Minutes of May 4, 2021 and July 6, 2021

• 1. That the Central York Fire Services – Joint Council Committee Meeting Minutes of May 4, 2021 and July 6, 2021 be received. 

9.4.10

Accessibility Advisory Committee Meeting Minutes of May 20, 2021 and July 15, 2021

• 1. That the Accessibility Advisory Committee Meeting Minutes of May 20, 2021 and July 15, 2021 be received.

9.4.11

Main Street District Business Improvement Area Board of Management Meeting Minutes of July 7, 2021

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of July 7, 2021 be received. 

9.4.12

Newmarket Anti-Black Racism Task Force Meeting Minutes of August 3, 2021

• 1. That the Newmarket Anti-Black Racism Task Force Meeting Minutes of August 3, 2021 be received. 

9.4.13

Newmarket Public Library Board Meeting Minutes of June 16, 2021 and July 12, 2021

• 1. That the Newmarket Public Library Board Meeting Minutes of June 16, 2021 and July 12, 2021 be received. 

10.

By-laws

2021-46 A By-law to lift 0.3m reserves and dedicate certain lands as a public highway (Bravo Lane, Delano Way, Vantage Loop, Vivant Street, William Booth Avenue located in Northwest Newmarket - Ward 7) – Housekeeping.
2021-47 A By-law to amend by-law 2019-63, as amended, being a by-law to regulate parking within the Town of Newmarket (Schedule IV – No Parking) (Helmer Avenue).

• 1. That By-laws 2021-46 and 2021-47 be enacted.

11.

Notices of Motions

12.

Motions Where Notice has Already been Provided

13.

New Business

14.

Closed Session

14.1

Council - Electronic Meeting (Closed Session) Minutes of September 20, 2021

14.2

Committee of the Whole - Electronic Meeting (Closed Session) Minutes of October 4, 2021

14.2.1

Central York Fire Services – Joint Council Committee Meeting (Closed Session) Minutes of May 4, 2021 and July 6, 2021

14.2.2

Proposed Acquisition and Disposition of Land – Property in Ward 5

A proposed or pending acquisition or disposition of land by the municipality or local board as per Section 239(2)(c) of the Municipal Act, 2001. 

14.2.3

Appointment to the Accessibility Advisory Committee (One Vacant Position)

Personal matters about an identifiable individual, including municipal or local board employees as per Section 239(2)(b) of the Municipal Act, 2001.

14.3

Newmarket Hydro Holdings Inc. Update

A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.

15.

Confirmatory By-law

2021-48 A By-law to Confirm the Proceedings of the October 12, 2021 Council - Electronic meeting.

• 1. That By-law 2021-48 be enacted.

16.

Adjournment