Town of Newmarket

Minutes

Committee of the Whole - Electronic

Meeting #:

Date:

Monday, October 23, 2023

Time:

1:00 P.m. - 6:00 P.m.

Location:

Streamed live from the Municipal Offices

395 Mulock Drive

Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Councillor Simon
• Councillor Woodhouse
• Councillor Morrison
• Councillor Kwapis
• Councillor Bisanz (1:03 PM to 2:17 PM)

Members Absent:

• Deputy Mayor & Regional Councillor Vegh
• Councillor Twinney
• Councillor Broome

Staff Present:

• I. McDougall, Chief Administrative Officer
• E. Armchuk, Commissioner of Corporate Services
• P. Noehammer, Commissioner of Development & Infrastructure Services
• J. Payne, Commissioner, Community Services
• L. Lyons, Director of Legislative Services/Town Clerk
• K. Saini, Deputy Town Clerk
• M. Mayes, Director of Financial Services/Treasurer
• A. Tang, Manager, Finance & Accounting
• S. Granat, Legislative Coordinator
• E. Thomas-Hopkins, Legislative Coordinator

​For consideration by Council on October 30, 2023.

Meeting was called to order at 1:01 PM

Mayor Taylor in the Chair

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1.

Notice

Mayor Taylor advised that the Municipal Offices were open to the public, and that members of the public could attend this meeting in person or view the live stream available at Newmarket.ca/meetings. Residents who would like to provide comment on an item on this agenda were encouraged to provide their feedback in writing through email to Legislative Services at or by providing a deputation electronically or in-person. He advised residents that their comments would form part of the public record.

2.

Additions & Corrections to the Agenda

None.

3.

Conflict of Interest Declarations

None.

4.

Public Hearing Matter(s)

None.

5.

Presentations & Recognitions

5.1

2024 Preliminary Draft Capital and Rate-supported Operating Budgets

The Commissioner of Corporate Services provided introductory remarks.

The Deputy Treasurer / Manager of Financial and Accounting Services presented on the 2024 Preliminary Draft Capital and Rate-supported Operating Budgets including the capital budget, rate-supported operating budgets, and next steps.

Members of Council queried the accounting for surplus, impact of the More Homes Build Faster Act on capital funding for growth collections, the decision package process, deferral and rejected capital projects, the Building Services Reserve deficient, the Development Application Process Review, building permit issuance trends, and capital project deferral year-to-year.

Members of Council discussed the impact of the More Homes Built Faster Act, 2022.

• Moved by: Councillor Bisanz
  Seconded by: Councillor Woodhouse
  1. That the presentation by Andrea Tang, Deputy Treasurer / Manager of Financial and Accounting Services regarding the 2024 Preliminary Draft Capital and Rate-supported Operating Budgets be received. 
  
  
  
  Carried

6.

Deputations

7.

Consent Items

• Moved by: Councillor Kwapis
  Seconded by: Councillor Morrison
  1. That sub-items 7.2, 7.5, and 7.5 be adopted on consent. See the following sub items: 7.1 and 7.3 for motion.
  
  
  
  Carried

7.1

Carberry / Willowick Speed Hump Request

• An alternate motion was presented and is noted below in bold: 

  Moved by: Councillor Simon
  Seconded by: Councillor Bisanz
  1. That the report entitled ‘Carberry/Willowick Speed Hump Request’ dated October 23, 2023, be received; and,
  2. That speed humps on Carberry Street and Willowick Drive not be implemented at this time; and,
  3. That Category 1 measures, including bollards and pavement markings, be implemented as soon as practicable in 2024; and,
  4. That traffic signs be relocated to conform to the Ontario Traffic Manual (OTM) Book 6; and,
  5. That Staff provide an evaluation of the Category 1 measures after one-year of implementation; and,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

7.2

Development Charges Deferral - Matera Development, 43 Lundy's Lane

• 1. That the report entitled Development Charges Deferral Request – Matera Development, 43 Lundy’s Lane dated October 23, 2023 be received; and,
  2. That Council directs Staff to defer development charges for the development as outlined in this report; and,
  3. That Staff be directed to enter into a tri-party Development Charges Deferral Agreement with the development landowner and the Region, as set out in this report; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  

7.3

Town of Newmarket Housing Pledge

• An alternate motion was presented and is noted below in bold: 

  Moved by: Councillor Bisanz
  Seconded by: Councillor Kwapis
  1. That the report entitled Town of Newmarket Housing Pledge dated October 23, 2023, be received; and,
  2. That the Town of Newmarket support a municipal housing target of 6,400 new housing units in the community by 2031, inclusive of a target of 1,250 rental units and 400 non-profit/subsidized units; and
  3. That this report be circulated to the Ministry of Municipal Affairs and Housing as the Town of Newmarket Council response to the Minister’s letter dated August 22, 2023; and,
  4. That this report be circulated to the Regional Clerk and Chief Planner at the Regional Municipality of York for information; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

7.4

Newmarket Public Library Board Meeting Minutes of June 21, 2023 and July 27, 2023

• 1. That the Newmarket Public Library Board Meeting Minutes of June 21, 2023 and July 27, 2023 be received. 
  
  
  
  

7.5

Main Street District Business Improvement Area Board of Directors Meeting Minutes of September 14, 2023

• 1. That the Main Street District Business Improvement Area Board of Directors Meeting Minutes of September 14, 2023 be received. 
  
  
  
  

8.

Action Items

8.1

2024 Preliminary Draft Capital and Rate-supported Operating Budgets

• Moved by: Councillor Bisanz
  Seconded by: Councillor Woodhouse
  1. That the report entitled 2024 Preliminary Draft Capital and Rate-Supported Operating Budgets dated October 23, 2023 be received; and,
  2. That subject to any additional direction from Committee, the proposed Capital Budget be incorporated into the Draft Budgets to be presented to Committee of the Whole on December 4, 2023; and
  3. That the proposed list of Capital Projects be included in the Capital Program for 2024, subject to changes that may be made by Council during the year; and
  4. That subject to any additional direction from Committee, the proposed Rate-Supported Operating Budgets be incorporated into the Draft Budgets to be presented to Committee of the Whole on December 4, 2023; and
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

9.

Notices of Motion

None.

10.

Motions Where Notice has Already been Provided

None.

11.

New Business

11.1

Petheram Place Parking Enforcement

Councillor Bisanz queried Staff regarding Petheram Place parking enforcement during school drop off and pick up times.

11.2

Newmarket Community Heights Action Table Halloween Party

Councillor Morrison provided an announcement regarding the Newmarket Community Heights Action Table Halloween Party. 

11.3

Welcome Home Fundraiser for Kevin Mills, Pedaling Possibilities

Mayor Taylor provided an update regarding the Welcome Home Fundraiser for Kevin Mills including ticket sales and availability. 

12.

Closed Session (if required)

Council did not resolve into Closed Session.

13.

Adjournment

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Bisanz
  1. That the meeting be adjourned at 2:17 PM.
  
  
  
  Carried