Town of Newmarket

Minutes

Committee of the Whole - Electronic

Meeting #:
Date:	Monday, July 20, 2020
Time:	1:00 P.m. - 6:00 P.m.
Location:	Streamed live from the Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh
• Councillor Simon
• Councillor Woodhouse
• Councillor Twinney
• Councillor Morrison
• Councillor Kwapis
• Councillor Broome
• Councillor Bisanz

Staff Present:

• J. Sharma, Chief Administrative Officer
• E. Armchuk, Commissioner of Corporate Services
• P. Noehammer, Commissioner of Development & Infrastructure Services
• I. McDougall, Commissioner of Community Services
• L. Lyons, Director of Legislative Services/Town Clerk
• R. Prudhomme, Director of Engineering Services
• K. Saini, Deputy Town Clerk
• A. Walkom, Legislative Coordinator
• J. Grossi, Legislative Coordinator

​For consideration by Council on July 27, 2020.
The meeting was called to order at 1:00 PM.
Mayor Taylor in the Chair.

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1.

Notice

Mayor Taylor advised that the Municipal Offices were closed to the public and that this meeting was streamed live at Newmarket.ca/meetings. Residents who would like to provide comment on an item on this agenda were encouraged to provide their feedback in writing through email to Legislative Services at [e-mail] or by joining the meeting electronically through video or telephone. He advised residents that their comments would form part of the public record.

Mayor Taylor also advised that the public is encouraged to seek out information on mandatory masks by visiting york.ca/mandatorymasks

2.

Additions & Corrections to the Agenda

The Clerk advised of the following additions to the agenda:

• Item 5.1: Remote Deputation regarding Helmer Avenue Parking Review - Stephanie McNeil
• Item 6.10: Interim Control By-law Exemption Process – Expiration

The Clerk advised of the following correction to the agenda:

• Item 6.3: 2020 Reserves and Reserve Funds Budget Staff Report - A corrected version of the attachment to the report was distributed on Thursday, July 16, 2020.

• Moved by: Councillor Broome
  Seconded by: Councillor Woodhouse
  1. That the additions and correction to the agenda be approved.
  
  Carried

3.

Conflict of Interest Declarations

None.

4.

Presentations & Recognitions

None.

5.

Deputations

5.1

Remote Deputation regarding Helmer Avenue Parking Review - Stephanie McNeil

Stephanie McNeil provided a remote deputation regarding the parking issues she has experienced on Helmer Avenue, including cars blocking her driveway.

• Moved by: Councillor Kwapis
  Seconded by: Councillor Woodhouse
  1. That the Remote Deputation regarding Helmer Avenue Parking Review by Stephanie McNeil be received.
  
  Carried

6.

Consent Items

• Moved by: Councillor Broome
  Seconded by: Councillor Twinney
  1. That sub-items 6.1, 6.2, 6.3, 6.5, 6.7, 6.8, 6.9 and 6.12 be adopted on consent. See following sub-items 6.4, 6.6, 6.10, and 6.11 for motions.
  
  Carried

6.1

Item 5.3 of the draft Audit Committee Meeting Minutes of July 14, 2020

• 1. That the Audit Committee recommends to Council that the Consolidated Financial Statements year ended December 31, 2019 be approved.
  2. That the Audit Committee recommends to Council that the Main Street District Business Improvement Area Financial Statements year ended December 31, 2019 be approved.
  
  

6.2

2019 Audited Financial Statements 

• 1. That the report entitled 2019 Financial Statements and Auditor’s Report dated July 20, 2020 be received; and,
  2. That the draft 2019 financial statements for The Corporation of the Town of Newmarket and the Town of Newmarket Main Street District BIA; the Financial Statement Discussion and Analysis prepared by staff; and the Report to the Audit Committee on the results of the December 31, 2019 financial statements audits from Deloitte LLP be received; and,
  3. That Council approve the 2019 financial statements for The Corporation of the Town of Newmarket and the Town of Newmarket Main Street District BIA as endorsed by the Audit Committee.
  
  

6.3

2020 Reserves and Reserve Funds Budget Staff Report

• 1. That the report entitled 2020 Reserves and Reserve Funds Budget dated July 20, 2020 be received; and,
  2. That 2020 Reserves and Reserve Funds Budget as set out in the attachment be approved; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  

6.4

Helmer Avenue Parking Review

• An alternate motion was presented and is noted below in bold.

  Moved by: Councillor Kwapis
  Seconded by: Councillor Woodhouse
  1. That the report entitled Helmer Avenue Parking Review dated July 20, 2020 be received; and,
  2. That the Helmer Avenue Parking Review be referred back to staff.
  
  Carried

6.5

Timothy Street Parking Review

• 1. That the report entitled Timothy Street Parking Review dated July 20, 2020 be received; and,
  2. That the parking amendments in Appendix A be adopted; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  

6.6

Kingsmere Avenue Traffic and Parking Review

• An alternate motion was presented and is noted below in bold.

  Moved by: Councillor Simon
  Seconded by: Deputy Mayor & Regional Councillor Vegh
  1. That the report entitled Kingsmere Avenue Traffic and Parking Review dated July 20, 2020 be received; and,
  2. That the Correspondence by David Elms regarding Kingsmere Avenue Traffic and Parking Review be received.
  3. That this report and Council extracts be forwarded to the York Region Catholic School Board; and,
  4. That this report and Council extracts be forwarded to the York Regional Police; and,
  5. That staff undertake the appropriate Category 1 speed management programs on Kingsmere Avenue; and,
  6. That staff coordinate with the York Region Catholic School Board for on-site and off-site improvements; and,
  7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  Carried

6.6.1

Correspondence - David Elms

This item was dealt with under item 6.6.

6.7

2020 Annual Servicing Allocation Review

• 1. That the report entitled 2020 Annual Servicing Allocation Review dated July 20, 2020 be received; and,
  2. That Council reinstate servicing allocation to the following developments as outlined in this staff report:
     1. Azure Homes (172-178 Old Main Street);
     2. Redwood (17645 Yonge Street); 
     3. Marianneville Glenway Block 120 (Bethpage Crescent, lands west of the Hydro corridor);
     4. Options Development (281 Main Street North);
     5. Shining Hill Phase 1 (16250 Yonge Street); and,
     6. Maple Lane Lands and Development (680 Gorham Street); and,
  3. That Council grant serving allocation to Marianneville Glenway East Phase 3 as outlined in this staff report; and,
  4. That Council rescind 98 persons of servicing allocation from Landmark Estates Phase 5 (Yonge Street and Clearmeadow Boulevard) for the reasons outlined in this staff report; and
  5. That the Town’s remaining servicing capacity (the Town Reserve) of 2094 persons of allocation, of which, 16 persons is to be held in the Severance Reserve, be maintained for future development; and,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  

6.7.1

Correspondence - Michele Freethy, Larkin Land Use Planners

• 1. That the Correspondence from Michele Freethy of Larkin Land Use Planners regarding the 2020 Annual Servicing Allocation Review be received.
  
  

6.7.2

Correspondence - Frank Orsi, 1209104 Ontario Limited

• 1. That the Correspondence from Frank Orsi of 1209104 Ontario Limited regarding the 2020 Annual Servicing Allocation Review be received.
  
  

6.8

Site Specific Exemption to Interim Control By-law 2019-04 for 318 Andrew Street

• 1. That the report entitled Site Specific Exemption to Interim Control By-law 2019-04 for subject property 318 Andrew Street dated July 20th, 2020 be received; and,
  2. That Council deny the requested site-specific exemption to Interim Control by-law 2019-04 for 318 Andrew Street.
  
  

6.9

Site Specific Exemption to Interim Control By-law 2019-04 for 737 Grace Street

• 1. That the report entitled Site Specific Exemption to Interim Control By-law 2019-04 for subject property 737 Grace Street dated July 20th, 2020 be received; and,
  2. That Council approve the requested site-specific exemption to Interim Control by-law 2019-04 for 737 Grace Street and adopt the attached exemption by-law.
  
  

6.10

Interim Control By-law Exemption Process - Expiration

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Morrison
  1. That the report entitled Interim Control By-law Exemption Process - Expiration, dated July 20, 2020 be received; and,
  2. That in consideration of the Established Neighbourhood Study recommendations coming to a statutory public meeting on August 31, 2020 and through a staff report to Committee of the Whole on October 5, 2020, no further Interim Control By-law exemption applications be accepted after 4:30pm on August 24, 2020; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  Carried

6.11

Anti-Black Racism Task Force

• An alternate motion was presented and is noted below in bold.

  Moved by: Councillor Bisanz
  Seconded by: Councillor Broome

  Whereas the United Nations proclaimed 2015-2024 the Decade for People of African Descent, an important step in the international community recognizing that people of African descent represent a distinct group whose human rights must be promoted and protected; and,

  Whereas the Town of Newmarket is member of the Canadian Commission for UNESCO (CCUNESCO), and part of the coalition of inclusive municipalities that undertake initiatives to advance social inclusion, establish policies to eradicate racism and discrimination, and promote human rights and diversity; and,

  Whereas systemic barriers to full participation in our community continue to affect the lived experiences of Black Ontarians; and,

  Whereas the Town of Newmarket has endorsed the Inclusion Charter for York Region, and signed a commitment to creating, “…an inclusive environment …where everyone can participate freely in society and live with respect, dignity and freedom from discrimination”; and,

  Whereas the Town of Newmarket, is committed to building a more inclusive community by “promoting equity, accessibility, and inclusion through our thoughts and actions in support of our growing community”; and,

  Whereas the Town of Newmarket is committed to taking meaningful action to address anti-Black racism through the existing partnerships and avenues available to the Town; and,

  Whereas Council’s Strategic Priorities for 2018-2022 are guided by the principles of diversity and inclusion; and,
  
  Whereas on June 24, 2019, Council approved a Mayor’s Roundtable on Diversity and Inclusivity to continue and foster dialogue around diversity and inclusion strategies; and,

  Whereas in 2018, Town staff formed a Diversity and Inclusion Working Group which is comprised of staff from all departments and management levels within the organization; and,

  Now therefore be it resolved that:

  1. That staff be directed and authorized to create an Anti-Black Racism Task Force in accordance with the Committee Administration Policy, and the creation and approval of the Terms of Reference for this Task Force be delegated to the Mayor and Chief Administrative Officer; and,
  2. That Terms of Reference for the Anti-Black Racism Task Force include optional provisions to support work and/or combine with other municipal task forces/ committees; and,
  3. That staff be directed to recruit up to ten citizen members to sit as members of the Anti-Black Racism Task Force, in accordance with the Committee Public Appointment Policy and Terms of Reference for this Task Force, and in consultation with the Newmarket African Caribbean Canadian Association; and,
  4. That up to three Newmarket Council Members be appointed to sit as members of this Task Force and the appointments be delegated to the Mayor.
  
  Carried

6.12

Newmarket Public Library Board Meeting Minutes of February 19, 2020, April 2, 2020 and April 9, 2020

• 1. That the Newmarket Public Library Board Meeting Minutes of February 19, 2020, April 2, 2020 and April 9, 2020 be received.
  
  

7.

Action Items

None.

8.

Notices of Motion

None.

9.

Motions Where Notice has Already been Provided

None.

10.

New Business

10.1

Alex Doner Drive Traffic Mitigation Request

Councillor Bisanz advised that she had received a request from a resident for a review of traffic mitigation measures on Alex Doner Drive such as the installation of stop signs. She also advised that residents have expressed concern about the collection of signatures on paper petitions with the ongoing COVID-19 pandemic and the potential safety risk of residents going door-to-door.

Council directed staff to review the Public Consultation and Support Plan – Transportation Services Policy for traffic and parking issues to enable residents to express their concerns without the need to gather signatures in person.

• Moved by: Councillor Bisanz
  Seconded by: Councillor Woodhouse
  1. That the request for a review of traffic control and traffic calming measures on Alex Doner Drive between Sykes Road and Kirby Crescent be referred to staff.
  
  Carried

10.2

Statutory Public Meeting - 849 Gorham Street

Councillor Woodhouse advised that at the Statutory Public Meeting regarding the development at 849 Gorham Street scheduled for July 27, 2020 he would move a motion to defer the matter until late August 2020. He advised that he felt that residents had not had sufficient time to review the application due to the matter being considered in the summer months.

10.3

Pride Month 2021

Councillor Kwapis requested that staff look into creative ways for the Town to recognize and celebrate Pride Month for the next year of 2021.

11.

Closed Session

Mayor Taylor advised there was no need for a Closed Session.

12.

Adjournment

• Moved by: Councillor Morrison
  Seconded by: Councillor Twinney
  1. That the meeting be adjourned at 2:18 PM.
  
  Carried