OPEN FORUM 6:45 P

The meeting of the CYFS - JCC was held on Tuesday, May 10, 2016 in Town of Newmarket - Mulock Room, 395 Mulock Drive, Newmarket.

 

 

 

Members Present:

 

 

 

Newmarket:                       Councillor Twinney

                                          Councillor Sponga

 

Aurora:                              Councillor Abel

                                          Councillor Mrakas

                                          Councillor Thompson

 

 

 

 

Staff Present:

 

 

 

 

 

 

 

 

 

 

 

 

Regrets:

 

Newmarket:                       R.N. Shelton, Chief Administrative Officer

                                          M. Mayes, Director of Financial Services

                                          L. Georgeff, Director of Human Resources

                                          D. Schellenberg, Manager/Accounting &                             

                                          Finance

                                          L. Lyons, Deputy Clerk

 

Aurora:                             D. Nadorozny, Chief Administrative Officer

                                         D. Elliott, Director of Financial Services

 

CYFS:                              I. Laing, Fire Chief

                                         R. Comeau, Deputy Fire Chief

 

Newmarket:                     Councillor Hempen

 

The meeting was called to order at 9:34 a.m.

 

Councillor Abel in the Chair.

 

Open Forum

 

None.

 

Additions & Corrections to the Agenda

 

Moved by:         Councillor Thompson

Seconded by:    Councillor Twinney

 

 

THAT the agenda as distributed be approved.

 

Carried

 

Declarations of Pecuniary Interest

 

None.

 

Approval of Minutes

 

1.

Central York Fire Services - Joint Council Committee Minutes of April 5, 2016.

 

Moved by:        Councillor Thompson

Seconded by:   Councillor Mrakas

 

a) THAT the Central York Fire Services - Joint Council Committee Minutes of    

    April 5, 2016 be approved.

 

Carried

 

Items

 

2.

Joint Central York Fire Services and Corporate Services Report - Finance 2016-21 dated April 27, 2016 regarding the 2016 CYFS Budget Report - First Quarter.

 

Moved by:         Councillor Twinney

Seconded by:    Councillor Sponga

 

a)    THAT Joint CYFS/Corporate Services Report - Financial Services 2016-21 dated April 27, 2016 regarding the 2016 CYFS Budget Report - First Quarter be received for information purposes.

 

Carried

 

3.

Joint CAO for Newmarket/Aurora Report 2016-09 dated April 28, 2016 regarding Potential Fire Service Merger Review Process.

 

The Chief Administrative Officer, Aurora advised that this report is a summary of current activities with respect to potential merger discussions with the Town of Richmond Hill Fire Services.  He advised that Terms of Reference have been drafted and a consultant will be appointed.

 

 

 

Councillor Thompson queried the timelines associated with the actions.  The Chief Administrative Officer, Newmarket advised that the project is on track for the fall of 2016 and CYFS-JCC will be kept updated and a follow-up report will be provided to CYFS-JCC in the fall. 

 

Councillor Twinney queried the amount of budgeted consultant fees.  The Chief Administrative Officer, Newmarket advised that the costs would be shared between the three municipalities equally.  He further advised that the source of financing can be from Central York Fire Services operating or reserves budgets and he will clarify once the proposals are received. 

 

Councillor Sponga requested clarification with respect to the proposed new fire station and the synergies with the Richmond Hill training centres.  The Chief Administrative Officer, Newmarket advised that both processes are moving forward at the same time and the use of facilities will be examined as part of the new fire station design.  Councillor Sponga requested an information report of details be circulated to CYFS-JCC.  The Chief Administrative Officer, Newmarket advised that reports would be provided at a future meeting. 

 

The Chief Administrative Officer, Aurora advised that if there are no benefits to merging of the two fire services, other areas such as training arrangements between Central York Fire Services and Richmond Hill Fire Services could be examined. 

 

Councillor Abel requested that the Terms of Reference along with timelines be circulated. 

 

Moved by:          Councillor Mrakas  

Seconded by:    Councillor Sponga

 

a)     THAT Joint CAO for Newmarket/Aurora Report 2016-09 dated April 28, 2016 regarding potential Fire Service Merger - Central York Fire Services and Richmond Hill Fire Services - Review Process be received for information and the process endorsed.

 

Carried

 

New Business

 

None.

 

 

 

 

Closed Session

 

There was no requirement for a Closed Session.

 

Adjournment

 

Moved by:          Councillor Thompson

Seconded by:    Councillor Mrakas

 

THAT the meeting adjourn.

 

Carried

 

There being no further business, the meeting adjourned at 9:55 a.m.

 

 

 

 

 

 

Date

 

Councillor Abel, Chair