Minutes
of Museum Board Meeting
Held September
15, 2016
7:30p.m.
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Present:
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Jackie Playter, Councillor Tom Vegh, Ross Caister, Jean Ede, Lloyd
Robertson, Beth Sinyard, Shawn Turner
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Regrets:
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Juli Playter, Billie Locke
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Rec. Secretary:
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Whitney Broydell
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1. Call to
order:
The meeting was called to order
at 7:30 p.m.
2. June
16, 2016 minutes:
Motion
to adopt minutes by Councillor Vegh, seconded Jean Ede. Carried.
3.1 Non museum programs/security issues:
• Nothing
to report.
3.2 Fire Hall Proposal and Master Plan meeting:
·
Ian was very receptive to the idea and asked Beth to prepare a
Master Plan. The Master Plan will be put back on the agenda.
·
Correspondence from Rob Wilson said that the Museum Master Plan is
under consideration. Rob will let Beth know if it can go forward.
·
Determining factors will be to look at all the museum’s
operations.
·
Next step will be RFP. Now that the Old Town Hall is done maybe
they will concentrate on the museum.
·
Ian said we can have the shelving. As requested by the Board,
Beth sent a request to Legal. The reply came back that the Reserve Fund
agreement falls under the Town’s delegation policy. As long as Colin’s in
agreement, it does not need Council approval. Beth is meeting with Becky about
the shelving. Becky is trying to get it done and asked Beth to provide an
up-to-date price.
·
At the next meeting we should be hearing about installation.
3.3 D. Rudkin retirement:
• Will plan for end of November at Jackie’s house. Jackie will
take care of refreshments.
·
Beth will contact Dave about a suitable date.
·
Invite Museum Board, volunteers, former board members and send out
invitations.
3.4 Ontario Works Students:
• Beth didn’t set up anything yet. Without the shelving, there
is nothing to do.
·
Meeting was postponed with Becky.
·
Ontario Works is a social assistance program
·
Employment Ontario is a 12-13 week program and students are paid a
portion. The quality of workers is better, eg. you would get museum students.
·
Georgian College has co-op students.
·
Social Media – ask if we can hire students. Even though the
Museum is a Town facility, we operate independently. We could also go through
the Library to do this for us.
·
Include Shawn in the meeting.
·
Find a collaborative way and extra resources for the Museum.
·
Canada 150 Celebration is another project we could use students
for. We don’t qualify for a grant.
4. Correspondence and Communication:
·
Canada’s History, August/September issue.
Motion
to receive correspondence by Ross Caister, seconded by Lloyd Robertson.
Carried.
5. Financial Report: As of July 31, 2016
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Month end
Balance
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Monthly
Interest
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YTD
Interest
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Museum Reserve
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8328.59
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-
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20.56
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Conservation Reserve
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11,410.43
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-
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28.17
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Exhibit Reserve
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8,818.82
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3.47
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21.76
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Elman Campbell Trust
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81,899.20
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42.61
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429.29
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RBC Investment, GIC
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244,947.98
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438.25
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3,011.19
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Operating
Budget as of August 31, 2016:
• May
31, 2016 YTD Actual - $ 99,718.04
• May
31, 2016 YTD Budget - $103,759.00
Motion to accept Financial
Report by Ross Caister, seconded by Lloyd Robertson. Carried.
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|
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6. Curator’s
Report and Recent Acquisitions:
· Curator’s
Report was reviewed.
· YTD
Attendance is 2,381.
· Author
Series – We had four very good authors who worked very hard. The F.O.M. will
discuss an honorarium and if we will hold it again.
· WW1
Exhibit looks fabulous. The First World War Centennial committee wants to
borrow some of our artifacts. The F.O.M. will pay for a second nurse’s
uniform.
· Fort
Willow – on agenda to discuss with Becky. ARCH has no budget so it has to come
from somewhere else. Becky said she would find money from somewhere. ARCH
spends $4,000-$5,000 per year. Beth should have discretionary power. ARCH
existed in the past, funding is unpredictable and it would allow us to plan
ahead. The Town is not paying for the shelving, we are.
· Invite
Becky to next Board Meeting. Tell her we have some questions for her.
o How can
we be more expeditious with large purchases? This is important equipment for
the Museum.
o What
happened to cause this delay?
o Who do
we go through in H.R. re: Employment Ontario/Ontario Works and how do we
facilitate this for three months? We would like a simplified process.
Motion to invite Becky to next
meeting by Ross Caister, seconded by Lloyd Robertson. Carried.
Motion to accept Curator’s
Report by Ross Caister, seconded by Councillor Vegh. Carried.
7.
Friends of the Museum Report:
· Garage
Sale was great. We raised over $1,500.00 It was a lot of work but we had good
results. Thanks to Billie’s family for helping.
· Canada
Day – Thanks to Shawn for going outside and directing people inside.
· Culture
Days Open House is October 1.
· Halloween
Party is October 29.
8.
New Business:
8.1 Jim
N. 35 years volunteer service:
· This is
a major milestone. Suggestion to write a citation, the board members will sign
and have it framed. Beth will look into a template from the Library or Town
and bring to next meeting.
· Buy him
a gift certificate for a restaurant on Main Street, invite SNAP to do a
presentation.
· Invite
the Mayor and John Taylor and present at November Board meeting.
8.2 Donation of books:
Motion to graciously decline
the books by Shawn Turner, seconded by Ross Caister. Carried.
9.
Next Meeting date: October 20, 2016
The meeting was adjourned on a motion by Jean Ede at 8:45p.m.
Chair______________________________________
ELMAN W.
CAMPBELL MUSEUM
Board of
Management
Thursday October
20, 2016
1. Call to
order
2. Regrets:
Councillor Vegh
3. Minutes September
15, 2016
4. Business
arising from the Minutes:
4.1 Non
museum programs/security issues – keep on agenda to monitor
4.2 Fire Hall
Proposal, Master Plan
4.3 Mobile
shelving
4.4 Meeting
re: Ontario Work students
4.5 Jim N. 35
years volunteer service, November 17 meeting
4.6 D. Rudkin
Retirement, December 15
5. Correspondence
and Communications
6. Financial
Report
7. Curators
Report and New Acquisitions
8. Friends
of the Museum Report
9. New
Business
9.1
9.2
10. Next
Meeting: November 17, 2016
11. Adjournment