Newmarket Public Library Board

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Newmarket Public Library Board

Regular Board Meeting

Wednesday, September 16, 2015

Newmarket Public Library Board Room

 

Present:                                 Joan Stonehocker – Chair

Tom Vegh – Vice Chair

Tara Brown

Darcy McNeill

Kelly Broome-Plumley

Venkatesh Rajaraman

                                               Joe Sponga

 

Staff Present:                        Todd Kyle, CEO

                                               Linda Peppiatt, Deputy CEO

                                               Lianne Bond, Administrative Coordinator

 

 

The Library Board Chair called the meeting to order at 5:35 pm

 

  1. Adoption of Agenda Items

a)      Adoption of Regular Agenda

b)      Adoption of the Closed Session Agenda

c)      Adoption of Consent Agenda items

 

The Chair asked if there were any additions to the agenda.

 

Motion 15.09.039

 

Moved by Kelly Broome-Plumley

Seconded by Joe Sponga

 

That Agendas a) to c) be adopted as presented

 

Carried

 

  1. Declarations

None were declared.

 

  1. Consent Agenda Items:

a)      Adoption of the Regular Board Meeting Minutes for Wednesday, June 17, 2015

b)      Adoption of the Closed Session Minutes for Wednesday, June 17, 2015

c)      Adoption of the Special Board Meeting Minutes for Wednesday, July 15, 2015

d)      Adoption of the Closed Session Minutes for Wednesday, July 15, 2015

e)      Strategic Operations Report for June, July and August, 2015

f)       Library Statistical Data for August, 2015

g)      Monthly Bank Transfer

 

Motion 15.09.040

           

Moved by Venkatesh Rajaraman

            Seconded by Tom Vegh

           

That Consent Agenda Items a) to g) be received as presented.

 

Carried

 

  1. Motion to Convene into a Closed Session

 

There were no closed session items. 

 

  1. Reports

a)         Second Quarter Financial Statements

The Library continues to be on target for the second quarter of 2015 in both expenditures and revenue.

Motion 15.09.041

 

Moved by Joe Sponga

Seconded by Venkatesh Rajaraman

 

That the Library Board received the Second Quarter Financial Statements as presented.

 

Carried

 

b)      Second Quarter Financial Statements

The CEO reviewed the Computer Capital Budget report with the Library Board and discussed related projects recommended to pursue.

 

Motion 15.09.042

 

Moved by Joe Sponga

Seconded by Darcy McNeill

 

That the Library Board approved the expenses from the unencumbered portion of the Computer/Hardware/Software Budget for items one and two as detailed in the Computer Capital Budget Report.

 

Carried

 

c)      Facility and Service Delivery Options

Board members requested that this item be deferred to a later date.

 

Motion 15.09.043

 

Moved by Tom Vegh

Seconded by Tara Brown

 

That the Library Board defer the Facility and Service Delivery Options report to March, 2016.

 

Carried

 

  1. Business Arising

a)      2016 Capital and Operating Budget Requests

The Library Board confirmed their approval of the 2016 Growth and Enhancement Requests that were reviewed at the Special Budget meeting on September 16, 2015.

 

Motion 15.09.44

 

Moved by Tom Vegh

Seconded by Kelly Broome-Plumley

 

That the Library Board approve the 2016 Growth and Enhancement requests.

 

Carried

 

b)        Fundraising

A report identifying target programs to allocate fundraising donations to was reviewed by the Library Board.

 

Motion 15.09.45

 

Moved by Venkatesh Rajaraman

Seconded by Kelly Broome-Plumley

 

That the Library Board receive the report on fundraising.

 

Carried

 

c)      Sponsorship and Naming Rights

 A report regarding aligning the Newmarket Public Library with the Town of Newmarket sponsorship program was reviewed by the Library Board

Motion 15.09.046

 

Moved by Darcy McNeil

Seconded by Tara Brown

 

That the Library Board receive the report on Sponsorship and Naming Rights.

 

Carried

 

d)      Library Board Action List

The Library Board reviewed the Action List.

Motion 15.09.047

 

Moved by Joe Sponga

Seconded by Venkatesh Rajaraman

 

That the Library Board receive the Action List.

 

Carried

 

  1. New Business

a)   Fines Amnesty

The Library Board reviewed the report on having a Fines Amnesty.

Motion 15.09.048

 

Moved by Tara Brown

Seconded by Venkatesh Rajaraman

 

That the Library Board receive the report on Fines Amnesty.

 

Carried

 

  1. Date(s) of Future Meetings

The next regular Library Board meeting will be Wednesday, October 21, 2015 at 5:30 pm in the Library Board room.

 

  1. Adjournment

 

Motion 15.09.049

           

Moved by Kelly Broome-Plumley

            Seconded by Darcy McNeill

 

That there being no further business meeting adjourned at 6:20 pm.

 

 

            __________________________                               ________________________

Joan Stonehocker                                                       Todd Kyle, CEO

Chair                                                                          Secretary/Treasurer

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