Newmarket Public Library Board
Regular Board Meeting
Wednesday, September 16, 2015
Newmarket Public Library Board Room
Present:
Joan
Stonehocker – Chair
Tom Vegh – Vice Chair
Tara Brown
Darcy McNeill
Kelly Broome-Plumley
Venkatesh Rajaraman
Joe
Sponga
Staff
Present: Todd
Kyle, CEO
Linda
Peppiatt, Deputy CEO
Lianne
Bond, Administrative Coordinator
The
Library Board Chair called the meeting to order at 5:35 pm
- Adoption
of Agenda Items
a)
Adoption of
Regular Agenda
b)
Adoption of the
Closed Session Agenda
c)
Adoption of
Consent Agenda items
The
Chair asked if there were any additions to the agenda.
Motion
15.09.039
Moved
by Kelly Broome-Plumley
Seconded
by Joe Sponga
That Agendas a) to c) be adopted as presented
Carried
- Declarations
None
were declared.
- Consent
Agenda Items:
a) Adoption
of the Regular Board Meeting Minutes for Wednesday, June 17, 2015
b) Adoption
of the Closed Session Minutes for Wednesday, June 17, 2015
c) Adoption
of the Special Board Meeting Minutes for Wednesday, July 15, 2015
d) Adoption
of the Closed Session Minutes for Wednesday, July 15, 2015
e) Strategic
Operations Report for June, July and August, 2015
f) Library
Statistical Data for August, 2015
g) Monthly
Bank Transfer
Motion
15.09.040
Moved
by Venkatesh Rajaraman
Seconded
by Tom Vegh
That
Consent Agenda Items
a) to g) be received as presented.
Carried
- Motion
to Convene into a Closed Session
There
were no closed session items.
- Reports
a)
Second Quarter Financial Statements
The Library continues to be on target
for the second quarter of 2015 in both expenditures and revenue.
Motion 15.09.041
Moved by Joe Sponga
Seconded by Venkatesh Rajaraman
That the
Library Board received the Second Quarter Financial Statements as presented.
Carried
b)
Second Quarter Financial
Statements
The
CEO reviewed the Computer Capital Budget report with the Library Board and
discussed related projects recommended to pursue.
Motion 15.09.042
Moved by Joe Sponga
Seconded by Darcy McNeill
That the
Library Board approved the expenses from the unencumbered portion of the
Computer/Hardware/Software Budget for items one and two as detailed in the
Computer Capital Budget Report.
Carried
c)
Facility and Service Delivery
Options
Board
members requested that this item be deferred to a later date.
Motion 15.09.043
Moved by Tom Vegh
Seconded by Tara Brown
That
the Library Board defer the Facility and Service Delivery Options report to
March, 2016.
Carried
- Business
Arising
a)
2016 Capital and Operating Budget
Requests
The
Library Board confirmed their approval of the 2016 Growth and Enhancement
Requests that were reviewed at the Special Budget meeting on September 16,
2015.
Motion 15.09.44
Moved by Tom Vegh
Seconded by Kelly Broome-Plumley
That the Library
Board approve the 2016 Growth and Enhancement requests.
Carried
b)
Fundraising
A
report identifying target programs to allocate fundraising donations to was
reviewed by the Library Board.
Motion
15.09.45
Moved by Venkatesh Rajaraman
Seconded by Kelly Broome-Plumley
That the Library
Board receive the report on fundraising.
Carried
c)
Sponsorship
and Naming Rights
A report regarding aligning the Newmarket Public Library
with the Town of Newmarket sponsorship program was reviewed by the Library
Board
Motion
15.09.046
Moved
by Darcy McNeil
Seconded
by Tara Brown
That
the Library Board
receive the report on Sponsorship and Naming Rights.
Carried
d)
Library
Board Action List
The Library Board reviewed the Action List.
Motion
15.09.047
Moved
by Joe Sponga
Seconded
by Venkatesh Rajaraman
That
the Library Board
receive the Action List.
Carried
- New
Business
a)
Fines
Amnesty
The Library Board reviewed the report
on having a Fines Amnesty.
Motion
15.09.048
Moved
by Tara Brown
Seconded
by Venkatesh Rajaraman
That
the Library Board receive
the report on Fines Amnesty.
Carried
- Date(s)
of Future Meetings
The
next regular Library Board meeting will be Wednesday, October 21, 2015 at 5:30 pm
in the Library Board room.
- Adjournment
Motion
15.09.049
Moved
by Kelly Broome-Plumley
Seconded
by Darcy McNeill
That there
being no further business meeting adjourned at 6:20 pm.
__________________________ ________________________
Joan
Stonehocker Todd Kyle, CEO
Chair
Secretary/Treasurer