Newmarket Public
Library Board
Regular Board
Meeting
Wednesday, February
18, 2015
Newmarket Public
Library Board Room
Present: Joan
Stonehocker – Chair
Tom Vegh – Vice
Chair
Kelly Broome-Plumley
Tara Brown
Regrets: Michael Castro
Wes
Playter
Joe Sponga
Staff Present: Todd Kyle, CEO
Linda
Peppiatt, Deputy CEO
Lianne Bond,
Administrative Coordinator
The Chair called the meeting to
order at 5:10 pm
- Adoption of Agenda Items
a) Adoption of
Regular Agenda
b) Adoption of the
Closed Session Agenda
c) Adoption of
Consent Agenda items
The Chair asked if there were any
additions to the agenda. Two items were added under New Business.
Motion 15.02.361
Moved by Kelly Broome-Plumley
Seconded by Tara Brown
That Agendas a) to c) be
adopted as amended.
Carried
- Declarations
None were declared.
- Consent Agenda Items:
a)
Adoption of the
Regular Board Meeting Minutes for Wednesday, January 21, 2015
b)
Adoption of the
Closed Session Meeting Minutes for Wednesday, January 21, 2015
c)
Strategic
Operations Report for January, 2015
d)
Library
Statistical Data for January, 2015
e)
Monthly Bank
Transfer
Motion
15.02.362
Moved by Tara Brown
Seconded by Tom Vegh
That Consent Agenda Item a)
to e) be received as presented.
Carried
- Motion to Convene into a Closed Session
There were no closed session items.
- Policies
a)
Local History and
Genealogy Policy
The revised Local History and
Genealogy Policy now gives further clarification on locally written material.
b)
Visiting Library
Service Policy
The revisions to the Visiting Library
Service policy ensure that the policy reflects the current practice for this
service.
Motion
15.02.363
Moved by Tara Brown
Seconded by Kelly Broome-Plumley
That the Library Board
approve the Local History and Genealogy Policy and the Visiting Library Service
Policy as presented.
Carried
c)
Procurement By-Law
2015-01
In order to formalize the revised
Procurement Policy approved by the Library Board on December 17, 2014 the Board
repealed By-Law 2006-01and replaced it with By-Law 2015-01.
Motion
15.02.364
Moved by Tom Vegh
Seconded by Tara Brown
That the Library Board
repeal Procurement By-law 2006-01and approve the amended Procurement By-Law
2015-01as presented.
Carried
- Reports
a) 2014 Business
Plan Success Report
The Board reviewed the 2014
Business Plan Success Report.
Motion
15.02.364
Moved by Tara Brown
Seconded by Tom Vegh
That the Library Board
receive the 2014 Business Plan Success Report as presented.
Carried
- Business Arising
b) Action List
The Board reviewed Action List
Motion 15.02.365
Moved by Kelly Broome-Plumley
Seconded by Tara Brown
That the Library Board
receive the Action List as presented.
Carried
- New Business
a)
Library Cards for Shelter Residents
The
Library Board was asked to consider a pilot project for one year to provide
limited library services for residents of temporary shelters.
Motion 15.02.366
Moved by Tom Vegh
Seconded by Kelly Broome-Plumley
That the Library Board
approved a one-year pilot project to facilitate the issue of limited library
cards to residents of temporary shelters.
Carried
b)
2015 Newmarket Chamber of Commerce Home Show
Board
members were invited to participate at the Library’s booth at the upcoming
Newmarket Chamber of Commerce Home Show being held from Friday, March 27th
to Sunday, March 29th at the Ray Twinney Complex.
- New Business
There was no new business.
- Date(s) of Future Meetings
The next regular Library Board meeting
will be Wednesday, March 18, 2015 at 5:00 PM in the Library Board room
- Adjournment
Motion 15.02.367
Moved by Tom Vegh
Seconded by Kelly Broome-Plumley
That there being no further
business meeting adjourned at 6:10 PM.
__________________________ ________________________
Joan Stonehocker Todd
Kyle, CEO
Chair Secretary/Treasurer