OPEN FORUM 6:45 P

The meeting of the CYFS - JCC was held on Tuesday, March 1, 2016 in Town of Newmarket - Mulock Room, 395 Mulock Drive, Newmarket.

 

Members Present:

Newmarket:                     Councillor Hempen

                                        Councillor Sponga

                                        Councillor Twinney

 

Aurora:                            Councillor Abel

                                        Councillor Mrakas

                                        Councillor Thompson                                        

 

 

Staff Present:

Newmarket:                     M. Mayes, Acting Comm. of  Corporate Services  

                                        L. Georgeff, Director of Human Resources

                                        D. Schellenberg, Acting Dir. of Financial Services

                                        L. Lyons, Deputy Clerk

 

Aurora:                            D. Nadorozny, Chief Administrative Officer

                                        D. Elliott, Director of Financial Services

 

CYFS:                              I. Laing, Fire Chief

                                        R. Comeau, Deputy Fire Chief

                                        R. Volpe, Deputy Fire Chief

                                        C. Duval, Training Officer                                         

 

 

The meeting was called to order at 9:32 a.m.

 

Councillor Abel in the Chair.

 

Open Forum

 

None.

 

Additions & Corrections to the Agenda

 

Moved by:        Councillor Sponga

Seconded by:   Councillor Thompson

 

THAT the agenda as distributed be approved.

 

Carried  

 

Declarations of Pecuniary Interest

 

None.

 

Approval of Minutes

 

1.

Central York Fire Services - Joint Council Committee Minutes of November 3, 2015.

 

Moved by:         Councillor Twinney

Seconded by:    Councillor Mrakas

 

a)    THAT the Central York Fire Services - Joint Council Committee Minutes of November 3, 2015 be approved.

 

Carried

 

2.

Central York Fire Services - Joint Council Committee Minutes of January 12, 2016 and Central York Fire Services - Joint Council Committee (Closed Session) Minutes of January 12, 2016.

 

Moved by:         Councillor Mrakas

Seconded by:    Councillor Twinney

 

a)    THAT the Central York Fire Services - Joint Council Committee Minutes of January 12, 2016 and Central York Fire Services - Joint Council Committee (Closed Session) Minutes of January 12, 2016 be received.

 

Carried

 

Items

 

3.

Joint CAO/Commissioner/Legal Services Report 2015-10 dated December 3, 2015 regarding Central York Fire Services - Consolidated Fire Services Agreement (referred to Central York Fire Services - Joint Council Committee by Newmarket Council on December 14, 2015).

 

Moved by:         Councillor Hempen

Seconded by:    Councillor Mrakas

 

 

 

a)    THAT Joint CAO/Commissioner/Legal Services Report 2015-10 dated December 3, 2015 regarding Central York Fire Services – Consolidated Fire Services Agreement be received.

 

Carried

 

4.

Central York Fire Services Report 2016-01 dated February 17, 2016 regarding New Fire Station Design.

 

The Fire Chief advised that a consultant is required for an interim plan to present station options to the Central York Fire Services – Joint Council Committee and that funding is available to move forward with such.   

 

Discussion ensued regarding budget figures, schematic designs, single source information, request for proposals process, layout options and possible use of property on Harry Walker Parkway.  Councillor Hempen requested that design component costs be forwarded to all Members. 

 

Moved by:           Councillor Sponga  

Seconded by:      Councillor Twinney  

 

a) THAT Central York Fire Services Report 2016-01 dated February 17, 2016,    

    New Fire Station Design be received for information purposes;

 

i)     AND THAT JCC authorize the retention of a consultant to assist with the design and preparation of options regarding site development and configuration of the new fire station;

 

ii)    AND THAT the Fire Chief and consultant report back to JCC with an analysis of the options regarding the development of the site and request the authorization to proceed with construction upon Council approval.

 

Carried

 

Moved by:             Councillor Hempen

Seconded by:        Councillor Sponga

 

a) THAT staff prepare a report outlining a full analysis of options on or off the site related to each of the following:  administration, training and fire suppression;

 

i)  AND THAT both municipalities be consulted prior to the development of the site;

 

 

ii) AND THAT staff review Clause 7.3 of the Fire Services Agreement relative to new real property.

 

Carried

 

New Business

 

a)       The Fire Chief introduced the Assistant Deputy Chief, Mr. Claude Duval who oversees training and emergency management.

 

b)       Councillor Thompson requested a status update memo or progress report with respect to discussions with the Town of Richmond Hill regarding possible consolidation.   The Chief Administrative Officer, Town of Aurora advised there has been a meeting with the three CAO’s to draft Terms of Reference for a consultant to gather information.   

 

Closed Session

 

There was no requirement for a Closed Session.

 

Adjournment

 

 Moved by:            Councillor Twinney

 Seconded by:       Councillor Mrakas 

 

 THAT the meeting adjourn.

 

 Carried

 

There being no further business, the meeting adjourned at 10:15 a.m.

 

 

 

 

 

 

 

Date

 

Councillor Abel, Chair