Newmarket Public Library Board
Regular Board Meeting
Wednesday, June 17, 2015
Newmarket Public Library Board Room
Present:
Joan
Stonehocker – Chair
Tom Vegh – Vice Chair
Tara Brown
Darcy McNeill (arrived at 5:30 pm)
Kelly Broome-Plumley (arrived at
5:15 pm)
Venkatesh Rajaraman
Joe
Sponga
Staff
Present: Todd
Kyle, CEO
Linda
Peppiatt, Deputy CEO
Lianne
Bond, Administrative Coordinator
The
Library Board Chair called the meeting to order at 5:10 pm
- Adoption
of Agenda Items
a)
Adoption of
Regular Agenda
b)
Adoption of the
Closed Session Agenda
c)
Adoption of
Consent Agenda items
The
Chair asked if there were any additions to the agenda. One item was added under
New Business.
Motion
15.06.017
Moved
by Tara Brown
Seconded
by Venkatesh Rajaraman
That Agendas a) to c) be adopted as amended.
Carried
- Declarations
None
were declared.
- Consent
Agenda Items:
a) Adoption
of the Regular Board Meeting Minutes for Wednesday, May 20, 2015
b) Strategic
Operations Report for May, 2015
c) Library
Statistical Data for May, 2015
d) Monthly
Bank Transfer
Motion
15.06.018
Moved
by Joe Sponga
Seconded
by Venkatesh Rajaraman
That
Consent Agenda Items
a) to d) be received as presented.
Carried
- Motion
to Convene into a Closed Session
Motion
15.06.019
Moved
by Tom Vegh
Seconded
by Tara Brown
That
the Library Board
moved into Closed Session at 5:12 pm to discuss labour relation matters.
Carried
Motion
15.06.020
Moved
by Kelly Broome-Plumley
Seconded
by Joe Sponga
That
the Library Board
move out of Closed Session at 5:25 pm.
Carried
Motions
arising from the Closed Session:
Motion
15.06.021
Moved
by Kelly Broome-Plumley
Seconded
by Joe Sponga
That the Library Board adopt the Closed Session
minutes for May 20, 2015.
Carried
Motion
15.06.022
Moved
by Joe Sponga
Seconded
by Tara Brown
That the Library Board receive the
verbal report pertaining to labour relation matters.
Carried
- Business
Arising
a) Fundraising and
Development Strategy
The
CEO reviewed with the Library Board the report on a potential fundraising and
development strategy.
Motion
15.06.023
Moved
by Joe Sponga
Seconded
by Kelly Broome-Plumley
That
the Library Board receive
the report on Fundraising and Development Strategy.
Carried.
Motion
15.06.024
Moved
by Tom Vegh
Seconded
by Joe Sponga
That the Library Board give direction to
the CEO to discuss with the Town of Newmarket Recreation and Culture staff
naming right sponsorship and to proceed with the implementation of a donation
portal on the Library website and report back to the Library Board at the next
regularly scheduled Board meeting.
Carried
b)
Library
Board Action List
Motion
15.06.025
Moved
by Tara Brown
Seconded
by Venkatesh Rajaraman
That
the Library Board
received the Library Board Action List.
Carried
- New
Business
a) 5 year Operating Budget Projections
The Library Board reviewed
the 5 year operation budget forecast as prepared on the advice of the Town of
Newmarket Finance Department.
Motion
15.06.026
Moved
by Joe Sponga
Seconded
by Tara Brown
That
the Library Board receive
the report on the 5 year operating budget forecast.
Carried
b)
2016
Budget
The
Library Board reviewed the report on the 2016 budget and agreed to hold a
special Board meeting to discuss the Library 2016 Budget on September 12, 2015.
Motion
15.06.027
Moved
by Kelly Broome-Plumley
Seconded
by Tara Brown
That
the Library Board
receive the report on the 2016 budget.
Carried
c)
Story
Pod
In
partnership with the Newmarket Public Library, Town of Newmarket Public Works
Department and Recreation and Culture Department, a Story Pod is being created
and will be located in Riverwalk Commons during the summer months.
Motion
15.06.027
Moved
by Kelly Broome-Plumley
Seconded
by Tara Brown
That
the Library Board
receive the report on the Story Pod.
Carried
- Date(s)
of Future Meetings
A
Special Board meeting to discuss the Library 2016 Budget will be held Saturday,
September 12, 2015 from 10:00 am to 12:00 pm in the Library Board room
The
next regular Library Board meeting will be Wednesday, September 16, 2015 at 5:30 pm in the Library Board room.
- Adjournment
Motion
15.06.028
Moved
by Kelly Broome-Plumley
Seconded
by Tom Vegh
That there
being no further business meeting adjourned at 6:15 pm.
__________________________ ________________________
Joan
Stonehocker Todd Kyle, CEO
Chair
Secretary/Treasurer