Newmarket
Public Library Board
Regular Board Meeting
Wednesday, November 17, 2016
Newmarket Public Library Board Room
Present:
Joan
Stonehocker, Chair
Tara
Brown, Vice Chair
Kelly
Broome (joined by phone at 5:45 pm)
Darcy
McNeill
Venkatesh
Rajaraman
Tom
Vegh
Regrets: Jane
Twinney
Staff
Present: Todd
Kyle, CEO
Linda
Peppiatt, Deputy CEO
Lianne
Bond, Administrative Coordinator
The Library
Board Chair called the meeting to order at 5:30 pm
Adoption
of Agenda Items
1.
Adoption of
Regular Agenda
2.
Adoption of
the Closed Session Agenda
3.
Adoption of
Consent Agenda items
The Chair
asked if there were any additions to the agenda. One item was added under Business
Arising.
Motion 16.11.159
Moved by
Darcy McNeill
Seconded
by Tara Brown
That Agenda items 1) to 3) be adopted as
amended.
Carried
Declarations
None were
declared.
Consent
Agenda Items:
4.
Adoption of the Regular Board Meeting
Minutes for Wednesday, October 19, 2016
5.
Strategic Operations Report for October, 2016
6.
Library Statistical Data for October
7.
Monthly Bank Transfer
8.
Correspondence from Eleanor McMahon,
Minister of Tourism Culture and Sport
Motion 16.11.160
Moved by
Venkatesh Rajaraman
Seconded
by Darcy McNeill
That Consent Agenda items 4) to 8) be
received and approved as presented.
Carried
Closed
Session
Motion
16.11.161
Moved
by Tara Brown
Seconded
by Tom Vegh
That
the Library Board move into a Closed Session meeting at 5:40 pm to discuss
matters pertaining to Labour Relations.
Carried
Motion
16.11.162
Moved
by Darcy McNeill
Seconded
by Venkatesh Rajaraman
That
the Library Board move out of a Closed Session meeting at 6:00 pm.
Carried
Motion
arising from the Closed Session meeting.
Motion
16.11.163
Moved
by Venkatesh Rajaraman
Seconded
by Tara Brown
That the Library Board
receive the report on 2017 economic adjustments for non-union employees and
authorize the economic adjustment as described in the report.
Carried
Reports
9.
Sunday Usage
A report
showing an increase in Sunday usage year over year for all periods was reviewed
by the Library Board.
Motion 16.11.164
Moved by
Tom Vegh
Seconded
by Tara Brown
That the Library Board received the report
on Sunday usage.
Carried
Business
Arising
10.
Library Board
Action List
The Library Board reviewed the Action List.
Motion 16.11.165
Moved by Darcy
McNeill
Seconded by Tara
Brown
That the Library Board received the Library Board Action
List as presented.
Carried.
11.
Strategic
Technology Committee
A draft Terms of Reference for a Strategic Technology
Subcommittee of the Newmarket Public Library Board was reviewed by the Library
Board. Revisions to the draft was suggested and will be brought back to the
next regularly scheduled Library Board meeting.
New
Business
12.
Leadership by Design
Ontario Library Board Association has a series of Leadership by
Design e-learning modules available to Library Board members. Board members
were interested in the e-learning series and asked for further information on
the topics be forwarded to them.
13.
2017 Ontario Library Association (OLA) Super
Conference
The 2017 OLA Super Conference is being held from February 1 – 4,
2017. Library Board members were invited to attend the Conference. Further
information regarding the conference will be forwarded to Board members.
Date(s) of Future Meetings
14.
The next regular Library Board meeting is
rescheduled to December 14, 2016 at 5:30 in the Library Board room.
Adjournment
Motion 16.11.166
Moved by
Venkatesh Rajaraman
Seconded
by Darcy McNeill
That there being no further business
meeting adjourned at 6:50 pm.
Carried
__________________________ ________________________
Joan Stonehocker
Todd Kyle, CEO
Chair Secretary/Treasurer