Newmarket Public Library Board
Regular Board
Meeting
Wednesday, December
18, 2013
Newmarket Public
Library Board Room
Present:
Joan Stonehocker – Chair
Tom Vegh – Vice
Chair
Tara Brown
Michael Castro (arrived at 5:25
pm)
John Taylor
Staff
Present: Todd Kyle, CEO
Linda
Peppiatt, Deputy CEO
Lianne Bond,
Administrative Coordinator
Regrets: Tom
Hempen
Wes Playter
The
Chair called the meeting to order at 5:05 p.m.
- Adoption of Agenda items:
i)
Adoption
of Regular Agenda
ii) Adoption of the
Closed Session Agenda
iii) Adoption of Consent
Agenda items
The Chair asked if there were any additions
to the agenda.
Motion 13.12.277
MOVED BY TOM VEGH
SECONDED BY JOHN TAYLOR
THAT Agendas i) to iii) be adopted as presented.
CARRIED
- DECLARATIONS
None were declared.
- CONSENT
AGENDA ITEMS:
i)
Adoption
of the Regular Board Meeting Minutes for Wednesday, November 20 , 2013
ii) Adoption of the
Closed Session Meeting Minutes for Wednesday, November 20, 2013
iii) 2014 Economic
Adjustment for Non-Union Employees
iv) Strategic
Operations Report for November, 2013
v) Library Statistical
Data
vi) Monthly Bank
Transfer
Motion 13.12.278
MOVED BY JOHN TAYLOR
SECONDED
BY TARA BROWN
THAT Consent Agenda Item i) be received
as amended and items ii) to Iv) be received as presented.
CARRIED
- MOTION
TO CONVENE INTO A CLOSED SESSION
There were no Closed Session items.
- POLICIES
i)
Social
Media Policies
The CEO advised the Library Board of the
topics presented at a recent workshop on social media and workplaces issues.
The Library Board was asked whether in light of the information from this
presentation, should revisions be considered for the Library’s Social Media and
Public Relations Policies. The Library asked that the Town of Newmarket Human
Resources Department and Town of Newmarket Legal Services be consulted before
any revisions are made to these policies.
Motion 13.12.279
MOVED BY JOHN TAYLOR
SECONDED BY TARA BROWN
THAT the Library Board consult with the
Town of Newmarket Human Resources Department and Legal Services regarding Town
of Newmarket Polices on the Library’s Social Media and Public Relations
Policies.
CARRIED
- REPORTS
i) Overdue Fines
for Seniors
The Library Board was advised that
currently seniors are exempt from inter-library loan fines and late returns of
inter-library loans are charged to the Library. The CEO proposed that the
Membership Policy be revised to indicate that inter-library loan fines apply
equally to seniors.
Motion 13.12.280
MOVED BY TARA BROWN
SECONDED BY JOHN TAYLOR
THAT the Library Board approve a revised
Membership Policy indicating that seniors (aged 65 and over) are subject to the
same overdue fines for inter-library loan items as all other library patrons.
CARRIED
- BUSINESS
ARISING
i)
Action
List
The Board reviewed the Action List. The
Library Board requested further information regarding Action Item 15-11
Quarterly Information Report to Town of Newmarket Council.
- NEW
BUSINESS
i)
Food
for Fines Amnesty
Library Board members discussed Food for
Fines Amnesty and other events the Library could hold in support of the
community.
ii) Integrated
Accessibility Training for Library Board Members
Board members completed the Creating an
Accessible Newmarket: Accessibility for Ontarians with Disabilities Act, 2005
Training Module
Note that the training session to Library
Board members was presented after the Board meeting adjourned at 5:40 pm.
- DATE(S)
OF FUTURE MEETINGS
The next regular Library Board meeting will
be Wednesday, January 15, 2014 at 5:00 pm in the Library Board room
- ADJOURNMENT
Motion 13.12.281
MOVED BY JOHN TAYLOR
SECONDED BY MICHAEL
CASTRO
THAT
there
being no further business the meeting adjourned at 5:40 p.m.
CARRIED
___________________________ _____________________________
Joan Stonehocker Todd
Kyle, CEO
Chair Secretary/Treasurer