Town of Newmarket

Minutes (Special Meeting)

Main Street District Business Improvement Area Board of Management

Meeting #:
Date:	Tuesday, June 23, 2020
Time:	9:30 A.m. - 10:30 A.m.
Location:	Electronic VIA ZOOM See How to Login Guide

Members Present:

• Tom Hempen, Chair
• Allan Cockburn, Vice Chair
• Councillor Kwapis
• Rob Clark
• Debbie Hill
• Mark Iacovetta
• Jennifer McLachlan (9:46 AM - 10:13 AM)
• Omar Saer
• Ken Sparks

Members Absent:

• Councillor Twinney

Staff Present:

• M. Mayes, Director of Financial Services/Treasurer
• C. Kallio, Economic Development Officer
• E. Hawkins, Business Development Specialist
• A. Walkom, Legislative Coordinator
• J. Grossi, Legislative Coordinator

​The meeting was called to order at 9:30 AM.
Tom Hempen in the Chair​.​

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1.

Additions and Corrections to the Agenda

None.

2.

Conflict of Interest Declarations

None.

3.

Items

3.1

2021 Budget Discussion

The Director of Financial Services/Treasurer provided an overview of the 2019 audited financial statements of the Main Street Business Improvement Area. He advised that there was a surplus of approximately $17,000 and the current reserve total is approximately $38,000. He requested that the BIA presented their draft 2021 budget to Council in the fall, prior to the Financial Services Staff presenting the final Town of Newmarket 2021 budget for approval.

• Moved by: Omar Saer
  Seconded by: Ken Sparks
  1. That the 2021 Budget Discussion Update provided by the Director of Financial Services/Treasurer be received.
  
  
  
  Carried

3.2

Advertising & Marketing

The Main Street District Business Improvement Area Board of Management discussed opportunities to support businesses on Main Street during the COVID-19 pandemic and the reopening stages. They suggested that a sub-committee be formed to identify what types of advertising and marketing would be of assistance to the businesses. The Members queried Staff regarding the strategic plan process due to COVID-19, and the next steps related to Membership outreach. 

• Moved by: Omar Saer
  Seconded by: Councillor Kwapis
  1. That the Main Street District Business Improvement Area Board of Management form a COVID-19 Marketing and Advertising sub-committee composed of Tom Hempen, Rob Clark, Ken Sparks and Omar Saer; and, 
  2. That up to $10,000 be allocated towards the COVID-19 advertising and marketing efforts.
  
  
  
  Carried

4.

Adjournment

• Moved by: Omar Saer
  Seconded by: Jennifer McLachlan
  1. That the meeting be adjourned at 10:13 AM.
  
  
  
  Carried