Central York Fire Services

Minutes

Joint Council Committee

Meeting #:
Date:	Tuesday, September 07, 2021
Time:	9:30 A.m. - 11:30 A.m.
Location:	Electronic VIA ZOOM See How to Login Guide

Members Present:

• Councillor Gallo, Town of Aurora
• Deputy Mayor & Regional Councillor Vegh, Town of Newmarket
• Councillor Broome, Town of Newmarket
• Councillor Gilliland, Town of Aurora
• Councillor Bisanz, Town of Newmarket
• Councillor Thompson, Town of Aurora

Staff Present:

• I. Laing, Fire Chief, Central York Fire Services
• C. Duval, Assistant Deputy Chief, Central York Fire Services
• J. Inglis, Deputy Chief, Central York Fire Services
• R. Volpe, Deputy Chief, Central York Fire Services
• R. Wainwright van Kessel, Director of Finance – Treasurer, Town of Aurora
• M. Mayes, Director of Financial Services/Treasurer, Town of Newmarket
• A. Tang, Manager of Finance & Accounting, Town of Newmarket
• A. Gibson, Senior Financial Analyst, Town of Newmarket
• L. Georgeff, Director of Human Resources, Town of Newmarket
• A. Walkom, Legislative Coordinator, Town of Newmarket
• J. Grossi, Legislative Coordinator, Town of Newmarket

The meeting was called to order at 9:30 AM. 
Councillor Bisanz in the Chair.

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1.

Additions & Corrections to the Agenda

None.

2.

Conflict of Interest Declarations

None.

3.

Presentations

None.

4.

Deputations

None.

5.

Approval of Minutes

5.1

Central York Fire Services – Joint Council Committee Meeting Minutes of July 6, 2021

• Moved by: Councillor Broome
  Seconded by: Councillor Gilliland
  1. That the Central York Fire Services – Joint Council Committee Meeting Minutes of July 6, 2021 be approved.
  
  
  
  Carried

5.2

Central York Fire Services – Joint Council Committee Meeting (Closed Session) Minutes of July 6, 2021

• Moved by: Councillor Broome
  Seconded by: Councillor Gallo
  1. That the Central York Fire Services – Joint Council Committee Meeting (Closed Session) Minutes of July 6, 2021 be approved.
  
  
  
  Carried

6.

Items

6.1

CYFS Second Quarter Report 2021

The Senior Financial Analyst for the Town of Newmarket provided an overview of the CYFS 2021 Second Quarter Report and highlighted lines related to the snowplowing contract adjustment, pandemic related expenditures, and both the Whitchurch Stouffville and King retainers. 

Members discussed dispatch services, the wellness program, and emergency management material funding related to the COVID-19 pandemic. 

• Moved by: Councillor Broome
  Seconded by: Deputy Mayor & Regional Councillor Vegh
  1. That Fire Services Report JCC-2021-09 entitled CYFS Second Quarter Report 2021 dated September 7, 2021 be received; and,
  2. That CYFS Second Quarter Report 2021 be received for information.
  
  
  
  Carried

6.2

CYFS Draft 2022 Operating and Capital Budgets

The Director of Financial Services/Treasurer for the Town of Newmarket provided an overview of the CYFS Draft 2022 Operating and Capital Budgets. He advised that the draft budget came in on target and reviewed key dates prior to approval. 

Members discussed the cost recovery program, the fire master plan, and vehicle replacement costs related to electric vehicles. They further advised that a special meeting would be scheduled to address all questions related to the 2022 draft budgets. 

• An alternate motion was presented and is noted below in bold:

  Moved by: Councillor Broome
  Seconded by: Councillor Thompson
  1. That Fire Services Report JCC-2021-10 CYFS Draft 2022 Operating and Capital Budgets dated September 7, 2021 be received; and,
  2. That the Joint Council Committee (JCC) draft budgets be deferred to a special meeting in October 2021. 
  
  
  
  Carried

7.

New Business

7.1

Mandatory Vaccination Policy

Councillor Gallo queried Staff regarding the status of mandatory vaccination policies for CYFS employees. Chief Laing advised that approximately 80% of CYFS employees have reported that they are fully vaccinated, and that both the Town of Aurora and Newmarket have advised that they are developing policies regarding COVID 19 vaccinations. The Director of Human Resources for the Town of Newmarket advised that an Employee Vaccination Policy was being presented to Newmarket Council, with a process for exemptions regarding religious beliefs and human rights available. 

7.2

Central York Fire Services Updates

Deputy Chief Rocco Volpe provided updates on the following items:

• Requested clarification regarding the year end update on the Whitchurch Stouffville Fire Protection Agreement, and requested that Staff be able to bring it forward in Q1, 2022. Councillor Bisanz advised that a Closed Session memorandum would be expected at the January CYFS-JCC meeting. 
• Provided an update on a future report regarding Phase 2 of the Cost Recovery Program which will ask JCC to include multi-purpose smoke alarms and carbon monoxide alarms, and elevator rescues (non-emergency) into the existing program. 
• Advised that all CYFS Stations would be participating in small ceremonies at 10:00 AM on September 11, 2021 in recognition of 9/11.
• Recognized Chief Ian Laing on 45 years of service, and Deputy Chief Claude Duval on 20 years of service. 

8.

Closed Session

Councillor Bisanz advised that there was no requirement for a Closed Session. 

9.

Adjournment

• Moved by: Councillor Thompson
  Seconded by: Councillor Gilliland
  1. That the meeting be adjourned at 10:31 AM. 
  
  
  
  Carried