Newmarket Public
Library Board
Regular Board
Meeting
Wednesday, October
15, 2014
Newmarket Public
Library Board Room
Present: Joan
Stonehocker – Chair (arrived at 5:10 pm)
Tom Vegh – Vice
Chair
Tara Brown
Michael Castro
Wes Playter
Staff Present: Todd Kyle, CEO
Linda
Peppiatt, Deputy CEO
Lianne
Bond, Administrative Coordinator
Regrets: Tom Hempen
John Taylor
In the absence of the Chair, the
Vice-Chair called the meeting to order at 5:05 PM
- Adoption of Agenda Items
a) Adoption of
Regular Agenda
b) Adoption of the
Closed Session Agenda
c) Adoption of
Consent Agenda items
The Vice-Chair asked if there were
any additions to the agenda.
Motion 14.10.331
Moved by Tara Brown
Seconded by Michael Castro
That Agendas i) to iii) be
adopted as presented.
Carried
- Declarations
None were declared.
- Consent Agenda Items:
a)
Adoption of the
Regular Board Meeting Minutes for Wednesday, September 17, 2014
b)
Adoption of the Closed
Session Meeting Minutes for Wednesday, September 17, 2014
c)
Strategic
Operations Report for September, 2014
d)
Library
Statistical Data for September, 2014
e)
Monthly Bank
Transfer
Motion
14.10.332
Moved by Wes Playter
Seconded by Tara Brown
That Consent Agenda Item a)
to e) be received as presented.
Carried
The Chair took over the meeting at
5:15 PM
- Motion to Convene into a Closed Session
There were no closed session items.
- Reports
a) Third Quarter
Financial Statements
The Library continues to be on
target for the third quarter of 2014 in both expenditures and revenue.
Motion 14.10.333
Moved by Wes Playter
Seconded by Michael Castro
That the Library Board
receive the third quarter financial statement as presented.
Carried
b) 2014
Business Plan – Interim Report
The CEO reviewed with the Library
the progress with the 2014 Business plan. Two items were noted for Board
consideration: Explore future service delivery and facilities options and Explore
fundraising and sponsorship strategy to increase revenues.
Motion 14.10.334
Moved by Tara Brown
Seconded by Wes Playter
That the Library Board
receive the report entitled 2014 Business Plan – Interim Report and defer
items: Explore future service delivery and facilities options and Explore fundraising
and sponsorship strategy to increase revenues, until a new Library Board is in
place for 2015.
Carried
- Business Arising
a) Action List
The Board reviewed Action List. No
updates or changes were made.
- New Business
a) 2015 Budget
Process
The Town of Newmarket has requested
that the Library submit a draft operating and capital budget for 2015 by
mid-November. The CEO asked the Library Board for input and guidelines for the
2015 budget submission.
Motion 14.10.335
Moved by Michael Castro
Seconded by Wes Playter
THAT the Library Board
receive the report on the 2015 budget process;
AND THAT the Library
Board consider for approval the budget submission at its November 19, 2015
Board meeting;
AND THAT the Board also
instructs the CEO to bring the draft budget submission to the new Library Board
at its earliest convenience for review. Any changes can then be submitted to
the Town of Newmarket Finance Department before Council review.
Carried
- Date(s) of Future Meetings
The next regular Library Board meeting
will be Wednesday, November 19, 2014 at 5:00 PM in the Library Board room
- Adjournment
Motion 14.10.336
Moved by Wes Playter
Seconded by Michael Castro
That there being no further
business meeting adjourned at 6:00 PM.
__________________________ ________________________
Joan Stonehocker Todd
Kyle, CEO
Chair Secretary/Treasurer