Newmarket
Public Library Board
Regular Board Meeting
Wednesday, October 19, 2016
Newmarket Public Library Board Room
Present:
Joan
Stonehocker, Chair
Tara
Brown, Vice Chair
Kelly
Broome (arrived at 5:40 pm)
Darcy
McNeill
Jane
Twinney
Regrets: Tom
Vegh
Venkatesh
Rajaraman
Staff
Present: Todd
Kyle, CEO
Linda
Peppiatt, Deputy CEO
Lianne
Bond, Administrative Coordinator
The Library
Board Chair called the meeting to order at 5:30 pm
Adoption
of Agenda Items
1.
Adoption of
Regular Agenda
2.
Adoption of
the Closed Session Agenda
3.
Adoption of
Consent Agenda items
The Chair
asked if there were any additions to the agenda. One item was added under New
Business.
Motion 16.10.150
Moved by
Darcy McNeill
Seconded
by Jane Twinney
That Agendas 1) to 3) be adopted as amended.
Carried
Declarations
None were
declared.
Consent
Agenda Items:
4.
Adoption of the Regular Board Meeting
Minutes for Wednesday, September 7, 2016
5.
Adoption of the Closed Session Minutes for
Wednesday, September 7, 2016
6.
Strategic Operations Report for September, 2016
7.
Library Statistical Data for September
8.
Monthly Bank Transfer
Motion 16.10.151
Moved by
Tara Brown
Seconded
by Darcy McNeill
That Consent Agenda item 4) be received
and approved as amended and items 5) to 8) be received and approved as presented.
Carried
Closed
Session
9.
Motion to Convene into a Closed Session
There were no Closed Session items.
Policies
10.
Customer Complaints
Policy
The Library Board reviewed the changes to the draft
Customer Complaints Policy and made a slight revision to the draft.
Motion 16.10.152
Moved by
Kelly Broome
Seconded
by Jane Twinney
That the Customer Complaints Policy be
approved as amended.
Carried.
11.
Unattended and Missing Child Policy
The
Library Board reviewed the changes to the draft Unattended and Missing Child
Policy.
Motion 16.10.153
Moved by
Kelly Broome
Seconded
by Jane Twinney
That the Unattended and Missing Child
Policy be approved as presented.
Carried
Reports
12.
Third Quarter Financial
The Library
continues to be on target for the third quarter of 2016 in both expenditures
and revenue.
Motion 16.10.154
Moved by
Kelly Broome
Seconded
by Darcy McNeill
That the
Library Board received the Third Quarter Financial Statements as presented.
Carried
Business
Arising
13.
Impact Survey
Results of the survey conducted in June-July and
September-October were reported. The one year subscription will be renewed
with all N6 Libraries participating.
Motion 16.10.155
Moved by Jane Twinney
Seconded by Tara Brown
That the Library Board receive the report on the Impact
Survey.
Carried
14.
Library Board
Action List
The Library Board reviewed the Action List. A report
on options for renewing the Strategic Plan will be brought to the Library Board
at the regularly scheduled meeting in December.
Motion 16.10.156
Moved by Kelly
Broome
Seconded by Tara
Brown
That the Library Board received the Library Board Action
List as presented.
Carried.
New
Business
15.
Seniors and Fines
Currently seniors
are exempted from paying fines with the exception of InterLibrary Loan fines.
Technology devices will now be available for loaning and the Library Board discussed
not exempting seniors from fines related to the loaning of technology devices.
Motion 16.10.157
Moved by Tara
Brown
Seconded by Darcy
McNeill
That the Library Board continue to
exempt seniors from fines with the exception of fines for Inter Library Loans
and technology devices.
Carried
Date(s) of Future Meetings
16.
The next regular Library Board meeting to be
reschedule to November 16, 2016 at 5:30 in the Library Board room.
Date
of December Regular Library Board meeting to be considered at the November
meeting.
Adjournment
Motion 16.10.158
Moved by
Kelly Broome
Seconded
by Jane Twinney
That there being no further business
meeting adjourned at 6:30 pm.
Carried
__________________________ ________________________
Joan
Stonehocker Todd
Kyle, CEO
Chair Secretary/Treasurer