OPEN FORUM 6:45 P

The meeting of the Central York Fire Services – Joint Council Committee was held on Tuesday, June 2, 2015 in Town of Aurora - Holland Room, 1 Municipal Drive, Aurora.

 

Members Present:

Aurora:         Councillor Abel

                     Councillor Mrakas

 

Regrets:

 

 

Aurora:         Councillor Thompson

Members Present:

Newmarket:  Councillor Hempen

                     Councillor Sponga (9:35 to 10:19 a.m.)

                     Councillor Twinney

 

Staff Present:

Aurora:         A. Downey, Acting Chief Administrative Officer

                    

Newmarket:  A. Moore, Commissioner of Corporate Services

M. Mayes, Director of Financial                Services/Treasurer

                     L. Georgeff, Director of Human Resources

                     L. Lyons, Deputy Clerk

 

CYFS:          I. Laing, Fire Chief

                     P. Leslie, Deputy Fire Chief

                    

 The meeting was called to order at 9:31 a.m.

 

 Councillor Abel in the Chair.

 

 

Additions & Corrections to the Agenda

 

  None.

 

Declaration of Pecuniary Interest

 

  None.

 

Approval of Minutes

 

1.

Central York Fire Services - Joint Council Committee Minutes of April 7, 2015.

 

Moved by Councillor Mrakas

Seconded by Councillor Twinney

 

a) THAT Central York Fire Services - Joint Council Committee Minutes of April 7, 2015 be approved.

 

Carried

 

Items

 

2.

Joint Central York Fire Services and Corporate Services Report - Financial Services 2015-34 dated April 23, 2015 regarding 2014 Central York Fire Services Budget Report - Fourth Quarter.  

 

The Fire Chief advised that Central York Fire Services did not exceed budget limitations for the fiscal year 2014 and the Director of Financial Services reported a surplus of $22,000 which was placed in reserves.

 

Moved by Councillor Twinney

Seconded by Councillor Mrakas  

 

a) THAT Joint CYFS/Corporate Services Report - Financial Services 2015-34 dated April 23, 2015 regarding the 2014 CYFS Budget Report - Fourth Quarter be received for information purposes.

 

Carried

 

3.

Fire Services Report 2015-05 dated May 13, 2015 regarding Staffing.

 

The Fire Chief discussed the role of the Assistant Deputy Chief position.  He advised that it will take the management team from three to four staff and will increase the capacity and continuity of the management team.  The positon cost is similar to a union position as there are no overtime costs associated with a management position and is not subject to other benefits afforded to Association members.  The Chief further advised that the Assistant Deputy Chief role would take over the training division oversight, emergency management planning and training and assist with the implementation of the 24 hour shift trial including tracking of attendance, training and other metrics required during the trial.

 

 

 

 

 

 

Moved by Councillor Mrakas

Seconded by Councillor Twinney

 

a) THAT Fire Services Report 2015-05 Training Division Staffing, dated 2015-05-13 be received for information purposes;

 

i) AND THAT Central York Fire Services (CYFS) proceed with hiring an Assistant Deputy Chief as recommended by the Fire Chief and supported through the Fire Department Master Plan Update.

 

Carried

 

 New Business

 

a)     The Acting Chief Administrative Officer – Aurora provided an update regarding potential sites with respect to a new fire station.  He advised that in consultation with the Fire Chief and an architect, five sites have been examined and narrowed to two.   A status report will be provided by the end of summer, 2015 and will include land values and site capability details.  He further advised that Aurora Council will need to approve the sole source; however it will fall well within the budget. 

 

b)     Councillor Mrakas queried the status of the correspondence sent to Council of the Town of Richmond Hill regarding the feasibility of consolidation of fire services.  The Deputy Clerk advised she would follow up with staff in Richmond Hill and provide an update.

 

  Closed Session

 

   There was no requirement for Closed Session.

 

  Adjournment

 

  Moved by:       Councillor Sponga

  Seconded by:  Councillor Mrakas

 

  THAT the meeting adjourn.

 

  Carried

 

 

 

 

 

  There being no further business, the meeting adjourned at 10:19 a.m.

 

 

 

 

 

 

 

 

 

Date

 

Councillor Abel, Chair

 

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