OPEN FORUM 6:45 P

The meeting of the Council was held on Monday, May 5, 2014 in Council Chambers, 395 Mulock Drive, Newmarket.

 

Members Present:

Mayor Van Bynen

Regional Councillor Taylor

Councillor Vegh

Councillor Kerwin

Councillor Twinney

Councillor Hempen

Councillor Sponga

Councillor Di Muccio

Councillor Emanuel

 

 

Staff Present:

A. Moore, Acting Chief Administrative Officer

I. McDougall, Commissioner of Community Services

R. Prentice, Commissioner of Development and Infrastructure Services

A. Brouwer, Director of Legislative Services/Town Clerk

R. Willatts, I.T. Client Services Coordinator

C. Finnerty, Council/Committee Coordinator

 

The meeting was called to order at 7:00 p.m.

 

Mayor Van Bynen in the Chair.

 

Public Notices

 

None.

 

Additions and Corrections to the Agenda

 

 

 

 

 

 

 

 

 

1.

Additions & Corrections to the Agenda

 

Moved by:      Councillor Emanuel

 

Seconded by: Councillor Di Muccio

 

 

THAT the Additions and Corrections to the Agenda noted in the addendum be adopted.

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Di Muccio, Councillor Emanuel

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

Declarations of Pecuniary Interest

 

None.

 

Presentations & Recognitions

 

2.

Mr. Dan Arnold, Newmarket Car Club regarding the Newmarket Car Club's 40th Anniversary.

 

Moved by:      Councillor Kerwin

 

Seconded by: Councillor Sponga

 

 

THAT the presentation of Mr. Dan Arnold, Newmarket Car Club regarding the Newmarket Car Club’s 40th Anniversary be received.

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Di Muccio, Councillor Emanuel

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

Deputations

 

3.

Mr. Todd Kyle, Chief Executive Officer, Newmarket Public Library regarding the Newmarket Public Library's Strategic Plan Success.

 

 

Moved by:      Councillor Emanuel

 

Seconded by: Regional Councillor Taylor

 

 

THAT the deputation of Mr. Todd Kyle, Chief Executive Officer, Newmarket Public Library regarding the Newmarket Public Library’s Strategic Plan Success be received.

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Di Muccio, Councillor Emanuel

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

4.

Mr. Glenn Marais, Aurora United Church regarding a Benefit Concert for the Aurora United Church.

 

Moved by:      Councillor Emanuel

 

Seconded by: Councillor Di Muccio

 

 

THAT the deputation of Mr. Glenn Marais, Aurora United Church regarding a Benefit Concert for the Aurora United Church be received;

 

AND THAT the matter be referred to staff for consideration under the Community Grant Program.

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Di Muccio, Councillor Emanuel

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

 


 

 

Approval of Minutes

 

5.

Council Minutes of April 14, 2014.

 

Moved by:      Councillor Emanuel

 

Seconded by: Councillor Vegh

 

 

THAT the Council Minutes of April 14, 2014 be approved.

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Di Muccio, Councillor Emanuel

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

Correspondence & Petitions

 

6.

Correspondence from Mr. Richard Langley, President, Canadian Dermatology Society requesting proclamation of May 5, 2014 as 'Melanoma Monday' in the Town of Newmarket. (Proclamation is advertised on the Town’s website and arrangements regarding illumination have been made)

 

Moved by:      Councillor Sponga

 

Seconded by: Councillor Twinney

 

 

a) THAT the correspondence from Mr. Richard Langley, President, Canadian Dermatology Society be received and the following recommendations be adopted:

 

i)  THAT the Town of Newmarket proclaim May 5, 2014 as 'Melanoma Monday' in the Town of Newmarket;

 

ii) AND THAT Riverwalk Commons be illuminated orange at 8:45 p.m. on Monday, May 5, 2014.  

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Di Muccio, Councillor Emanuel

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

7.

Proclamation of May 9, 2014 as a National Day of Honour in the Town of Newmarket.

 

Moved by:      Councillor Di Muccio

 

Seconded by: Councillor Hempen

 

 

WHEREAS His Excellency, the Right Honourable David Johnston, Governor General of Canada issued a Proclamation designating the National Day of Honour; and

 

WHEREAS the National Day of Honour is an opportunity to celebrate the strength and resolve of our men and women in uniform, their families and the many communities they call home; and

 

WHEREAS a national ceremony will occur on Parliament Hill with veterans of all branches of the Canadian Armed Forces and their families; and

 

WHEREAS this will be an occasion to pay tribute to the fallen, the sacrifices of the wounded and the special burden borne by military families; and

 

WHEREAS the day will recognize the contributions of Canadian law enforcement, civil society and honour the legacy of these heroes with a national moment of silence.

 

THEREFORE BE IT RESOLVED THAT Council of the Corporation of the Town of Newmarket hereby proclaim May 9, 2014 as a “National Day of Honour” to bring awareness of the Government of Canada’s efforts to mark the end of our Country’s military mission in Afghanistan;

 

AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca 

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Di Muccio, Councillor Emanuel

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 


 

Reports by Regional Representatives

 

8.

a) Regional Councillor Taylor advised that York Region Council has endorsed a process for input in the review process for provincial land use plans. The province is currently reviewing the Greenbelt Plan, Oak Ridges Moraine Conservation Plan and the Places to Grow: Growth Plan for the Greater Golden Horseshoe.  Regional staff has been working to ensure that regional concerns are given consideration by the province, including the need for provincial infrastructure in relation to the growth plan policies, long-term strategic employment land requirements and consideration for placement of community service facilities.

 

 

b) Regional Councillor Taylor advised that the 2013 Growth and Development Review has been released and is available on York Region’s website.  The review includes data related to the current population, state of the economy and real estate costs in the Region.

 

Reports of Committees and Staff

 

9.

Special Committee of the Whole Minutes of April 14, 2014.

 

Moved by:      Councillor Kerwin

 

Seconded by: Councillor Vegh

 

 

THAT the minutes of the Special Committee of the Whole of April 14, 2014 be approved.

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Di Muccio, Councillor Emanuel

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 


 

10.

Special Committee of the Whole (Closed Session) Minutes of April 14, 2014.

 

Moved by:      Councillor Emanuel

 

Seconded by: Councillor Sponga

 

 

THAT the minutes of the Special Committee of the Whole (Closed Session) of April 14, 2014 be approved.

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Di Muccio, Councillor Emanuel

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

11.

Special Committee of the Whole Minutes of April 22, 2014.

 

Moved by:      Councillor Di Muccio

 

Seconded by: Councillor Twinney

 

 

THAT the minutes of the Special Committee of the Whole of April 22, 2014 be approved and the following recommendations be adopted:

 

12.

THAT the deputation request by Mr. Dave Sovran on behalf of the Glenway Preservation Association regarding the Marianneville Developments (Glenway) matter be included on the agenda. 

 

13.

THAT the deputation by Mr. Dave Sovran on behalf of the Glenway Preservation Association expressing concerns related to the proposed settlement of the Application for Official Plan Amendment, Zoning By-law Amendment and Draft Plan of Subdivision Approval for Marianneville Developments Limited (Glenway) be received.

 

14.

THAT Council direct staff to organize a public meeting after the Ontario Municipal Board releases its written decision and within this term of Council, on what has been learned about the Official Plan Amendment, Zoning By-law Amendment and Draft Plan of Subdivision for Marianneville Developments Limited (Glenway) process and the effects of future development as York Region prepares for growth. 

 

15.

THAT the circulated memorandum from Ms. Ruth Victor, Ruth Victor and Associates and related attachment (Amendment # 12 to the Town of Newmarket Official Plan) be received.

 

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Di Muccio, Councillor Emanuel

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

16.

Special Committee of the Whole (Closed Session) Minutes of April 22, 2014.

 

Moved by:      Councillor Kerwin

 

Seconded by: Councillor Vegh

 

 

THAT the minutes of the Special Committee of the Whole (Closed Session) of April 22, 2014 be approved.

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Di Muccio, Councillor Emanuel

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

17.

Committee of the Whole Minutes of April 28, 2014.

 

Moved by:      Councillor Kerwin

 

Seconded by: Councillor Sponga

 

 

THAT the Committee of the Whole Minutes of April 28, 2014 excluding Item #12 and New Business be received and that the following recommendations be approved:

 

18.

THAT the PowerPoint presentation by Mr. David Clark, Design Chief, Infrastructure and Development, York Region Rapid Transit Corporation and Ms. Rachel Prudhomme, Director of Engineering Services regarding the VivaNext - Davis Drive and Yonge Street Update and the intersections conceptual designs of  Yonge/Davis, Yonge/Eagle and Main/Davis be received.

 

19.

THAT the PowerPoint presentation by Mr. Brian Wolf, Senior Project Manager, Capital Planning and Delivery, Environmental Services Department, Regional Municipality of York regarding the Upper York Sewage System Update be received.

 

 

 

20.

Proclamation of May 1, 2014 as First Responder's Day in the Town of Newmarket. (Proclamation advertised prior to Council adoption)

 

i) THAT the Town of Newmarket proclaim May 1, 2014 as 'First Responder's Day';

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

 

21.

Proclamation of June 2 to 6, 2014 as National Access Awareness Week in the Town of Newmarket. 

 

i) THAT the Town of Newmarket proclaim June 2 to 6,  2014 as 'National Access Awareness Week;

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

 

22.

Correspondence dated April 7, 2014 from Noreen Lee, Chairperson, The York Centre for Children, Youth & Families requesting proclamation of May 4 to 10, 2014 as Children's Mental Health Week in the Town of Newmarket.  (Proclamation advertised prior to Council adoption)

 

a) THAT the correspondence dated April 7, 2014 from Noreen Lee, Chairperson, The York Centre for Children, Youth & Families be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim May 4 to 10, 2014 as 'Children's Mental Health Week';

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

 

23.

Correspondence dated March 24, 2014 from Minister Mario Sergio, Minister Responsible for Seniors Affairs requesting proclamation of June, 2014 as Seniors' Month in the Town of Newmarket.

 

a) THAT the correspondence dated March 24, 2014 from Minister Mario Sergio, Minister Responsible for Seniors Affairs be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim June, 2014 as 'Seniors' Month';

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

 

24.

Correspondence received April 15, 2014 from MP Lois Brown, Newmarket-Aurora requesting proclamation of June 7, 2014 as 'National Health and Fitness Day' in the Town of Newmarket.

 

a) THAT the correspondence received April 15, 2014 from MP Lois Brown, Newmarket-Aurora be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim Saturday, June 7, 2014 as 'National Health and Fitness Day';

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

 

25.

Correspondence dated April 16, 2014 from Mr. Wayne Smith, Chair, Board of Funeral Services requesting proclamation of May 4 to 11, 2014 as 'Funeral Professionals Week' in the Town of Newmarket. (Proclamation advertised prior to Council adoption)

 

a) THAT the correspondence dated April 16, 2014 from Mr. Wayne Smith, Chair, Board of Funeral Services be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim May 4 to 11, 2014 as 'Funeral Professionals Week';

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

 

26.

Correspondence dated April 9, 2014 from Dr. Ved Tandan, President-Elect, Ontario Medical Association requesting proclamation of May 1, 2014 as 'Doctor's Day' in the Town of Newmarket. (Proclamation advertised prior to Council adoption)

 

a) THAT the correspondence dated April 9, 2014 from Dr. Ved Tandan, President-Elect, Ontario Medical Association be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim May 1, 2014 as 'Doctor's Day';

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

 

 

 

 

 

27.

Main Street District Business Improvement Area Board of Management Minutes of February 18 and March 18, 2014.

 

a) THAT the Main Street District Business Improvement Area Board of Management Minutes of February 18 and March 18, 2014 be received.

 

28.

Item 8 of the Main Street District Business Improvement Area Board of Management Minutes of February 18, 2014 regarding Development and Infrastructure Services Report - Engineering Services 2013-58 dated January 13, 2014 regarding Skateboards/Bicycles Etc. on Main Street.

 

a) THAT Development and Infrastructure Services Report - Engineering Services 2013-58 dated January 13, 2014 be received and the Main Street District Business Improvement Area Board of Management recommend a courtesy campaign be implemented to compel users to dismount bicycles, skateboards or any other travel mode in the Downtown Main Street and the Heritage Conservation District Plan areas.

 

29.

Environmental Advisory Committee Minutes of March 5, 2014.

 

a) THAT the Environmental Advisory Committee Minutes of March 5, 2014 be received.

 

30.

Item 6 of the Environmental Advisory Committee Minutes of March 5, 2014 regarding Environmental Vision Follow-up.

 

a) THAT the recommendations contained within Item 6 of the Environmental Advisory Committee Minutes of March 5, 2014 listed below regarding Environmental Vision Follow-Up be referred to staff as part of the overall Committee review to be undertaken in the new term of Council.

 

i) THAT Council direct staff to find a dedicated staff resource to coordinate environmental matters, establish environmental priorities based on best practice guidelines, seek appropriate funding and provide environmental accountability reporting within the Town of Newmarket;

 

ii) AND THAT an environmental accountability report be prepared each year for   presentation to Council and the public;

 

iii) AND THAT Council reaffirm the 2008 draft environmental vision statement  pending the preparation of a draft Community Environmental Plan;

 

iv) AND THAT Council recommend to the new Council that budget priority be given in the next term of Council to fund the PCP Community Environmental Plan.

 

31.

Item 7 of the Environmental Advisory Committee Minutes of March 5, 2014 regarding Garbage/Waste By-law Review.

 

a) THAT the recommendations contained within Item 7 of the Newmarket Environmental Advisory Committee Minutes of March 5, 2014 regarding  Garbage/Waste By-law Review listed below be referred to staff.

 

i) WHEREAS staff and NEAC recommended approximately four years ago a plan to reduce the amount of garbage bags picked up at curbside; and

 

ii) WHEREAS Council decided that more time was needed before making a change; and

 

iii) WHEREAS green bin success continues to reduce the need for actual garbage to be picked up; and

 

iv) WHEREAS there have been successful program to use clear plastic bags with Aurora being the first to proceed in the N6 municipalities;

 

v) It is therefore recommended that Council direct staff to prepare a report on waste reduction and curbside garbage pickup;

 

vi) AND THAT such report addresses the waste strategy and communication implementation plan;

 

vii) AND THAT NEAC be consulted on any recommendations included in the plan;

 

viii) AND THAT the report be presented to Council in the first quarter of 2015.

 

32.

Item 8 of the Environmental Advisory Committee Minutes of March 5, 2014 regarding Neighbourhood Community Gardens.

 

a) THAT staff consult with representatives of the York Region Food Network and if agreeable, that staff be authorized to undertake the works associated with the request listed below:

 

i)  WHEREAS there is no additional requirement for water to be provided at the existing community gardens;

 

ii) THEREFORE be it resolved that Council authorize an extension of two rows at the existing community gardens;

 

iii) AND THAT NEAC contribute a maximum of $500.00 toward plowing and site preparation.

 

33.

Newmarket Public Library Board Minutes of February 19, 2014.

 

a) THAT the Newmarket Public Library Board Minutes of February 19, 2014 be received.

 

34.

Legislative Services Corporate Policy Committee Joint Report 2014-11 - Protection of Personal Information.

 

a) THAT Legislative Services and Corporate Policy Committee Joint Report 2014-11 regarding the New Corporate Policy - Protection of Personal Information Policy CORP.1-08 be received; and that the attached Protection of Personal Information Policy CORP.1-08 be approved.

 

35.

Development and Infrastructure Services Report - ES 2014-25 dated March 25, 2014 regarding Rannie Road - Parking Restrictions.

 

a) THAT Development and Infrastructure Services Report - ES 2014-25 dated March 25, 2014 regarding Rannie Road - Parking Restrictions be received and the following recommendations be adopted:

 

i) THAT Schedule X (No Parking) of the Parking By-law 1993-62, as amended, be amended by adding the following:

 

ROAD

SIDE

BETWEEN

PROHIBITED TIMES

Rannie Road

East

Clearmeadow Boulevard to a point 40 metres north of Rita’s Avenue

Anytime

 

ii) AND THAT the necessary By-law be prepared and submitted to Council for its approval.

 

36.

Development and Infrastructure Services Report - ES 2014-26 dated April 7, 2014 regarding Final Acceptance and Assumption of Underground and Aboveground Works for the Summerhill South Residential Subdivision.

 

a) THAT Development and Infrastructure Services Report - ES 2014-26 dated April 7, 2014 regarding the Final Acceptance and Assumption of Underground and Aboveground Works be received and the following recommendations be adopted:

 

i) THAT the request for final acceptance and assumption of underground and aboveground works of the Summerhill South Residential Subdivision as shown on the attached map be finally accepted and assumed by the Town;

 

 

ii) AND THAT Mr. Paul Minz of Criterion Development Corporation and Mr. John Kaczor, A.Sc.T.,of MMM Group Limited be notified of these recommendations.

 

37.

Development and Infrastructure Services/Planning and Building Services Report - 2014-19 dated April 17, 2014 regarding Medical Marijuana Production in Newmarket.

 

a)  THAT Development and Infrastructure Services/Planning and Building Services Report 2014-19 dated April 17, 2014 regarding medical marijuana be received and the following recommendations be adopted: 

 

i)  THAT staff be directed to start the public consultation process for a Zoning By- law Amendment which will consider appropriate locations and restrictions for commercial producers of medical marijuana;

 

ii) AND THAT following the public consultation and formal Public Meeting, issues identified in this report, together with comments from the public, Committee, and those received through agency and departmental circulations, be addressed by staff in a comprehensive report to the Committee of the Whole, if required;

 

iii)  AND THAT the public consultation process takes the form of an Open House with various stakeholders, online feedback, and a formal Public Meeting.

 

38.

Development and Infrastructure Services/Planning and Building Services Report 2014-17 dated April 17, 2014 regarding Application for Zoning By-law Amendment and Draft Plan of Subdivision - National Homes Inc.

 

a) THAT Development and Infrastructure Services/Planning and Building Services Report 2014-17 dated April 17, 2014 regarding Application for Zoning By-law Amendment and Draft Plan of Subdivision be received and the following recommendations be adopted: 

 

i)  THAT approval be given to Draft Plan of Subdivision 19TN-2005 004, Phase 2, subject to the schedule of conditions set out in Appendix “A” attached to and forming part of this Report;

 

ii) AND THAT staff be directed to prepare the necessary zoning by-law amendment for Phase 2;

 

iii)  AND THAT Servicing allocation for Phase 2 of this subdivision be granted in the amount of 11 single family units (36 population);

 

iv)  AND THAT Mr. Mark Pavkovic 291 Edgeley Boulevard, Suite #1 Concord ON L4K 3Z4 be notified of this action.

 

39.

Development and Infrastructure Services - Planning and Building Services Report 2014-18 dated April 17, 2014 regarding Application for Official Plan and Zoning By-law Amendment and Draft Plan of Subdivision, 955 and 995 Mulock Drive, North Side of Mulock Drive, West of Leslie Street, Lorne Park Gardens Inc.

 

a) THAT Development and Infrastructure Services/Planning and Building Services Report 2014-18 dated April 17, 2014 regarding Application for Official Plan Amendment, Zoning By-law Amendment and Draft Plan of Subdivision be received and the following recommendations be adopted: 

 

i) THAT the Application for Official Plan Amendment, Zoning By-law Amendment  and Draft Plan of Subdivision, as submitted by Lorne Park Gardens Inc. for lands being composed of part of Lot 31, Concession 2 E.Y.S., municipally known as 955 and 995 Mulock Drive be referred to a public meeting;

 

ii) AND THAT the public meeting be scheduled at such time as issues of tree preservation and road access have been further advanced;

 

iii) AND THAT following the public meeting, issues identified in this report, together with comments of the public, Committee, and those received through the agency and departmental circulation of the application, be addressed by staff in a comprehensive report to the Committee of the Whole, if required;

 

iv)  AND THAT Mr. Jim Levac, Weston Consulting, 201 Millway Avenue Suite 19 Vaughan ON L4K 5K8 be notified of this action.

 

40.

Correspondence dated April 10, 2014 from Mr. Eugene Lee, Staff Advisor, Sacred Heart Catholic High School requesting an exemption from the Noise By-law (2004-94) for the 2014 Relay for Life event from 11:30 a.m. to 11:59 p.m. on May 30, 2014. 

 

a) THAT the correspondence dated April 10, 2014 from Mr. Eugene Lee, Staff Advisor, Sacred Heart Catholic High School regarding an exemption from the Noise By-law 2004-94, as amended, be received;

 

i) AND THAT the Canadian Cancer Society, Relay for Life event be exempted from the Noise By-law 2004-94, as amended, from 11:30 a.m. to 11:59 p.m. on May 30, 2014 at Sacred Heart Catholic High School, subject to notification being provided to area residents.

 

41.

Correspondence dated April 23, 2014 from Ms. Ariel Ogison requesting proclamation of May, 2014 as 'Ehlers Danlos Syndrome" Awareness Month.

                                   

a) THAT the correspondence dated April 23, 2014 from Ms. Ariel Ogison be received and the following recommendations be adopted:

 

i) THAT the month of May, 2014 be proclaimed as 'Ehlers Danlos Syndrome' Awareness Month;

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

 

42.

Corporate Services Commission - Procurement Services Department Report 2014-18 dated April 14, 2014 regarding the new Procurement By-law.

 

a) THAT Corporate Services - Procurement Services Department Report 2014-18 dated April 14, 2014 regarding the new Procurement By-law be received and the draft Procurement By-law, attached as Schedule 'B' be forwarded to Council for approval.

 

43.

Corporate Services Commission Legal Services and Procurement Services Joint Report 2014-12 dated April 24, 2014 regarding New Procurement Processes and Comments.

 

a) THAT the Corporate Services Commission, Legal Services and Procurement Services, Joint Report 2014-12 dated April 24, 2014 regarding New Procurement Processes and Comments be received.

 

44.

Joint Corporate Services Commission Legal Services Department and Procurement Services Department Report 2014-23 dated April 28, 2014 regarding Additional Comment received related to Procurement processes.

 

a) THAT further to the Corporate Services Commission, Legal Services and Procurement Services Joint Report 2014-23 dated April 28, 2014 the following comment be received.

 

45.

Corporate Services Report - Information Technology 2014-01 dated April 22, 2014 regarding Shared Information Technology Services Project.

 

a) THAT Corporate Services Report - Information Technology 2014-01 dated April 22, 2014 regarding an update on a shared services project with the Town of Aurora IT Department be received for information purposes.

 

46.

Development and Infrastructure Services Report - ES 2014-23 dated March 13, 2014 regarding Millard Avenue - Parking Review - Forest Glen Road to Lorne Avenue Update.

 

Committee discussed the recommendations and amended the area of parking restriction on the north side of Millard Avenue.

 

 

a) THAT Development & Infrastructure Services Report – ES 2014-23 dated March 13, 2014 regarding Millard Avenue – Parking Review – Forest Glen Road to Lorne Avenue Update be received and the following recommendations, as amended, be adopted:

 

i) THAT Schedule X (No Parking) of the Parking By-law 1993-62, as amended, be amended by deleting the following:

ROAD

SIDE

BETWEEN

PROHIBITED TIMES

Millard Avenue

North

Church Street to Forest Glen Road

Anytime

 

ii) AND THAT Schedule X (No Parking) of the Parking By-law 1993-62, as amended, be amended by adding the following:

ROAD

SIDE

BETWEEN

PROHIBITED TIMES

Millard Avenue

North

Church Street to the westerly limit of 297 Millard Avenue

Anytime

 

iii) AND THAT the necessary By-law be prepared and submitted to Council for their approval.

 

47.

Development and Infrastructure Services Report - ES 2014-24 dated March 14, 2014 regarding Millard Avenue - Parking Review - Haskett Park.

 

a) THAT Development and Infrastructure Services Report – ES 2014-24 dated March 14, 2014 regarding Millard Avenue – Parking Review – Haskett Park be received and the following recommendations be adopted:

 

i) THAT Schedule X (No Parking) of the Parking By-law 1993-62, as amended, be amended by deleting the following:

 

ROAD

SIDE

BETWEEN

PROHIBITED TIMES

Millard Avenue

Both

East side of Queen Street to a point 700 feet easterly thereof

Anytime

           

ii) AND THAT Schedule X (No Parking) of the Parking By-law 1993-62, as amended, be amended by adding the following:

ROAD

SIDE

BETWEEN

PROHIBITED TIMES

Millard Avenue

North

Queen Street to a point 40 metres easterly

Anytime

Millard Avenue

South

Queen Street to a point 210 metres easterly

Anytime

 

 

48.

a) THAT Corporate Services Commission, Legal Services and Procurement Services Joint Report 2014-11 dated April 17, 2014 regarding procurement processes be received for information.

 

49.

a) THAT Corporate Services Commission – Procurement Services and Development and Infrastructure Services Commission – Facility Services Joint Report 2014-30 dated April 14, 2014, regarding Single Source contract for Ice Resurfacers be received and the following recommendation be adopted.

 

i) THAT Council approve a five (5) year Single Source contract for the supply and delivery of Ice Resurfacers, as follows:

 

Estimated Delivery

Unit Cost

Quantity

Description

Extended Cost

2014

 $  86,495.00

1

Zamboni 525

 $           86,495.00

2015

 $  88,000.00

1

Zamboni 525

 $           88,000.00

2016

 $  89,500.00

1

Zamboni 525

 $           89,500.00

2017

 $  90,750.00

3

Zamboni 525

 $         272,250.00

2018

 $  92,500.00

1

Zamboni 525

 $           92,500.00

SUB TOTAL SINGLE SOURCE CONTRACT

 $         628,745.00

 

 

50.

a) THAT Community Services - Recreation and Culture Information Report 2014-12 dated April 5, 2014 regarding the Newmarket Soccer Club Quarterly Update Q1 2014 be received.

 

51.

THAT the list of Outstanding Matters, as amended, be received.

 

52.

a) THAT Development and Infrastructure Services Report - Public Works Services 2014-21 dated March 21, 2014 regarding Sidewalk Snow Clearing Review be received and the following recommendations be adopted:

 

i) THAT Option 3 (Clearing of all Town sidewalks, walkways and primary trails) be the preferred option, to proceed with a comprehensive analysis for sidewalk, walkways and trail snow clearing guidelines;

 

ii) AND THAT staff report back to Council with a detailed plan for sidewalk, walkway and trail clearing as part of the 2015 budget process;

 

iii) AND THAT staff obtain comments from the Accessibility Advisory Committee on the sidewalk, walkway and trail clearing process.

 

53.

THAT Development & Infrastructure Services Commission – Engineering Services Report 2014-31 dated April 28, 2014 be received and Option B be the preferred option being that staff be directed to continue with the project and that additional funding of $145,000 be provided from the reserves.

 

54.

THAT staff report back to Council on the implementation of improved signage and advertising for notification regarding Official Plan and Zoning By-law Amendments.

 

55.

THAT the matter of removable speed humps as a pilot project, for the purpose of mitigating excessive speed on Millard Avenue west of Lorne Avenue and east of Queen Street be referred to the Traffic Mitigation Strategy.

 

56.

WHEREAS Magna Closures, through its Dortec Manufacturing plant, has announced plans to reinvest in the Town of Newmarket through a $1.5 million expansion and plans to hire 75 workers;

 

AND THAT statistics show that for every job created in Ontario auto manufacturing industrial sector has the potential to create nine other jobs in the local economy;

 

BE IT RESOLVED that the Town of Newmarket welcomes the news of the expansion of the Dortec Manufacturing plant and furthermore calls upon leaders in business, government, and labour to continue to work together, rallying to preserve and grow employment opportunities in Ontario’s auto manufacturing industrial sector which remains critical to the local economy of our community. 

 

57.

THAT staff conduct a traffic feasibility study for a 3-way stop sign installation at Kingsmere Avenue and Ataire Road. 

 

58.

THAT the PowerPoint presentation by Mr. Jason Thorne of planningAlliance, on the Newmarket Urban Centres Secondary Plan, and all deputations and correspondence be received.

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Di Muccio, Councillor Emanuel

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

 

 

59.

Item 3f) of the Main Street District Business Improvement Area Board of Management Minutes of March 18, 2014 regarding street closure.

 

Moved by:      Councillor Sponga

 

Seconded by: Councillor Kerwin

 

 

THAT Item 3f) of the Main Street District Business Improvement Area Board of Management Minutes of March 18, 2014 listed below be referred to staff.

 

THAT the Main Street District Business Improvement Area Board of Management requests that the Town of Newmarket Public Works staff install rolling casters on all the large flower pots that are placed on Main Street during the summer months in an effort to utilize the pots as barriers when the street is closed to vehicular traffic.

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Di Muccio, Councillor Emanuel

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

60.

New Business of the Committee of the Whole Minutes of April 28, 2014.

 

Moved by:      Councillor Di Muccio

 

Seconded by: Councillor Emanuel

 

 

THAT New Business of the Committee of the Whole Minutes of April 28, 2014 be amended to include comments regarding the details of the university land acquisition closed session discussions.

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Di Muccio, Councillor Emanuel

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 


 

By-laws

 

61.

By-laws 2014-23, 2014-24, 2014-26, 2014-27 and 2014-28.

 

 

2014-23

A By-law to amend By-law 1993-62, as amended. (Parking Restrictions on Millard Avenue).

 

 

2014-24

A By-law to amend By-law 1993-62, as amended. (Parking Restrictions - Rannie Avenue).

 

 

2014-26

A By-law to provide an exemption to By-law 2004-94, as amended, being a By-law to prohibit and regulate unusual noises or noises likely to disturb the inhabitants of the Town of Newmarket.

 

To facilitate the Canadian Cancer Society’s Relay for Life event at Sacred Heart Catholic High School on May 30, 2014.

 

 

2014-27

A By-law to define the procurement policies for the Corporation of the Town of Newmarket.

 

 

2014-28

A By-law to amend By-law 2010-40, as amended, being a Zoning By-law (National Homes)

 

Moved by:      Councillor Emanuel

 

Seconded by: Councillor Sponga

 

 

THAT By-laws 2014-23, 2014-24, 2014-26, 2014-27 and 2014-28 be enacted.

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Di Muccio, Councillor Emanuel

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

Notices of Motions

 

None.

 

 

 

 

 

 

Announcements & Community Events

 


62.

a) Councillor Vegh announced that he will be holding a special information session on Tuesday, May 6, 2014 from 7:00 p.m. to 9:00 p.m. on the main floor of the Magna Centre, 800 Mulock Drive, to discuss the Ward 1 and town-wide trail plan, including a new trail connection from Copper Hills to the Tom Taylor Trail. Please contact Councillor Vegh at 905-895-7096 or by e-mail to tomvegh@gmail.com with any questions or concerns you may have.

 

 

b) Councillor Vegh advised residents to report any matters requiring Town attention, including damage to trees and sidewalks.  Concerns can be reported by e-mail to customerservice@newmarket.ca or through Councillor Vegh at 905-895-7096 or by e-mail to tomvegh@gmail.com

 

 

c) Councillor Kerwin invited residents to participate on Sunday, May 25, 2014 in the Upper Canada Mall Easter Seals Run/Walkathon founded by Joe Persechini. Help celebrate 38 years of fundraising to help kids with physical disabilities. The event takes place at Newmarket Riverwalk Commons, 200 Doug Duncan Drive. There will be a post-race party with food for athletes, and games and activities for the whole family. Draw prizes are available to be won by all participants. More details are available at www.eastersealsrun.com

 

 

d) Councillor Kerwin advised that the Holland River Cleanup held on Saturday, May 3, 2014 was well attended.  Any items missed during the cleanup will be collected at a later date.

 

 

e) Councillor Kerwin advised that on Saturday, May 17, 2014 he will be in the lower level of the Newmarket Public Library at 438 Park Avenue.  Ward 2 residents are invited to drop-in for a chat about the community and the Ward. 

 

 

f) Councillor Twinney advised that Smart Commute Central York is excited to be hosting its 8th Annual Bike to Work Day event on Monday, May 26, 2014. Drop by the Newmarket Riverwalk Commons from 7:45 a.m. to 9:00 a.m. at 200 Doug Duncan Drive. There will be a free continental breakfast and giveaways. Get active, save money and produce zero emissions! Pledge to Bike to Work at www.biketoworkday.ca and enter a draw for prizes.

 

 

g) Councillor Twinney advised that the Newmarket Baseball Parade will take place on Saturday, May 10, 2014.  The parade will begin at 9:00 a.m. and will travel from Timothy Street to the Newmarket Fairground for the opening pitch. 

 

 

h) Regional Councillor Taylor advised that the Newmarket Recreation and Culture department is developing a playbook – Recreation Master Plan – dedicated to the future of “play” in our community. This playbook will help to identify what the Town is doing well and how the Town can improve its recreation programming. Tell us what you think and participate in this process and the future of “play” in Newmarket. Please visit www.newmarket.ca to complete the survey and obtain more dates on all recreation Playbook events.

 

 

i) Regional Councillor Taylor advised that the Neighbourhood Network’s Annual Spring Tree Planting will be held on Saturday, May 10, 2014.  For further details, contact Erin at the Neighbourhood Network office at 905-726-3737.

 

 

j) Regional Councillor Taylor advised that Wednesday, May 7, 2014 is McHappy Day at McDonalds.  This national event raises funds for Ronald McDonald House, a charity that provides accommodations so that the families of seriously ill children can be close to their loved ones.  Regional Councillor Taylor will be serving at the McDonalds on Eagle Street at 9:00 a.m.

 

 

k) Councillor Hempen advised that registration forms and entry rules regarding the 15th Annual Heritage Art Program Contest are now available from the Recreation and Culture Department at 395 Mulock Drive and online at www.newmarket.ca. To be eligible to participate, the subject of the artwork must focus on the heritage of the Town of Newmarket. The deadline for submission is before 4:00 p.m. on Wednesday, May 7, 2014. Please call 905-895-5193 or      e-mail lburwash@newmarket.ca for further information.

 

 

l) Councillor Sponga advised that the Elman W. Campbell Museum at 134 Main Street South will be hosting a Victorian Mother’s Day Tea on Saturday, May 10, 2014.  Enjoy an old-fashioned afternoon in a historical setting, hosted by the Friends of the Museum.  Two seatings are available, at 1:00 p.m. and 2:30 p.m. Tickets are $10.00 and must be purchased at the Museum in advance. Please call 905-953-5314 for further details.

 

 

m) Councillor Sponga thanked Ward 5 residents for attending the April ward meeting.  A lot of great questions and feedback were received.

 

 

n) Councillor Sponga thanked those who participated in the MS Walk on Sunday, May 4, 2014.  There was an incredible turnout at the event.  Councillor Sponga also congratulated the Chair and Vice-Chair of the MS Walk on their award for most improved walk in Canada. Pledges towards the MS Walk will continue to be accepted until approximately the month’s end.   

 

 

 

 

 

 

 

 

o) Councillor Di Muccio advised that the 2014 Street Sweeping Program is underway. The sweeper will remove the buildup of winter sand and debris on the streets from the winter months. Residents are asked to refrain from parking on the street between 7:00 a.m. and 5:00 p.m. to ensure that the sweeper has a clear path to perform this work and avoid forming piles at curb line. The sweeping will take approximately 3-4 weeks to complete and will be starting at the north end of Town, concluding at the south end. Residents are thanked in advance for their patience as the sweeping crews make their way throughout Town. For more information please call 905-895-5193.

 

 

p) Councillor Emanuel advised residents of the low-cost rabies clinic on Sunday, May 25, 2014 from 10:00 a.m. to 2:00 p.m at the Hollingsworth Arena.  The cost is $20 per vaccination (cash only). Cats and dogs must be over 3 months of age. Cats must be in a carrier and dogs must be leashed. American Pit Bull Terriers, American Staffordshire Terriers or dogs that have the appearance and physical characteristics that are substantially similar to these dogs must be muzzled. Please call 905-895-5193 for further information.

 

 

q) Mayor Van Bynen advised that this year marks the 190th anniversary of the Trinity United Church in Newmarket. On Sunday, May 4, 2014, the Mayor attended a special service in celebration of this significant milestone. On behalf of the Members of Council and the citizens of the Town of Newmarket, congratulations to Trinity United Church on their 190th anniversary!

 

 

r) Mayor Van Bynen advised that the Character Community Awards were held on Wednesday, April 30, 2014.  The Town of Newmarket had fifteen nominees in eight different categories.  The Donald Cousens Award was presented to the Neighbourhood Network and the Local Heroes Award was presented to Colton and Luke Rybuck who saved the life of an elderly man from an Oak Ridges house fire. 

 

 

s) Mayor Van Bynen advised that the Easter Seal Carnival will take place at the Upper Canada Mall from May 7 to May 11, 2014.  Proceeds will be donated to Easter Seals and Southlake Regional Health Care Centre.

 

 

t) Mayor Van Bynen advised that the Town Offices will be closed on Monday, May 19, 2014 to celebrate Victoria Day.  The next Council meeting is Monday, May 26, 2014 at 7:00 p.m.

 

 

 

 

 

 

 

New Business

 

63.

a) Councillor Twinney advised that the Provincial Election will take place on Thursday, June 12, 2014 and announced that as a candidate for the Progressive Conservative Party of Ontario, she would be taking a six week unpaid leave of absence to focus on her campaign.  Ward three residents are advised to contact Darlene Murray, Assistant to Council at dmurray@newmarket.ca or 905-953-5300 ext. 2029 with any concerns that they may have.

 

Closed Session (if required)

 

Mayor Van Bynen advised that there was no requirement for a closed session.

 

Confirmatory By-law

 

64.

2014-29

A By-law to confirm the proceedings of a meeting of Council – May 5, 2014.

 

Moved by:      Councillor Sponga

 

Seconded by: Councillor Emanuel

 

 

THAT By-law 2014-29 be enacted.

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Di Muccio, Councillor Emanuel

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Adjournment

 

65.

Adjournment.

 

Moved by:      Councillor Kerwin

 

Seconded by: Councillor Sponga

 

 

THAT the meeting adjourn.

 

In Favour:

Mayor Van Bynen, Regional Councillor Taylor, Councillor Vegh, Councillor Kerwin, Councillor Twinney, Councillor Hempen, Councillor Sponga, Councillor Di Muccio, Councillor Emanuel

Opposed:

(None)

(9 in favour, 0 opposed)

 

Carried

 

There being no further business, the meeting adjourned at 7:58 p.m.

 

 

Tony Van Bynen, Mayor

 

Andrew Brouwer, Town Clerk