The meeting was called to order at 2:08 p.m.

Councillor Twinney in the Chair. 

Additions & Corrections to the Agenda

None.

Declarations of Pecuniary Interest

None.

Deputations/Presentations

None.

Approval of Minutes

1.

Appointment Committee Minutes of August 27, 2015 and Appointment Committee (Closed Session) Minutes of August 27, 2015.

Moved by:      Mayor Van Bynen

Seconded by: Councillor Bisanz

THAT the Appointment Committee Minutes of August 27, 2015 and Appointment Committee (Closed Session) Minutes of August 27, 2015 be approved.

Carried

Items

2.

Correspondence from Ms. Crystal Lamont dated October 15, 2015 regarding Resignation from the Newmarket Environmental Advisory Committee.

Moved by:      Mayor Van Bynen

Seconded by: Councillor Bisanz

THAT staff be directed to advertise the vacancy on the Newmarket Environmental Advisory Committee in accordance with the Committee Public Appointment Policy.

Carried

3.

New Business Item c) of the Accessibility Advisory Committee Minutes of November 19, 2015.

Moved by:      Councillor Bisanz

Seconded by: Mayor Van Bynen

THAT staff be directed to advertise the vacancy on the Accessibility Advisory Committee in accordance with the Committee Public Appointment Policy.

Carried

4.

Item 23 of the Council Minutes of December 14, 2015 being Item 7 of the Heritage Newmarket Advisory Committee Minutes of October 6, 2015 regarding workplan and membership (Recommendation b) referred to the Appointment Committee)

Discussion ensued regarding the Committee review and the recommendations that resulted from the review, the Heritage Newmarket Advisory Committee and the manageability of its workplan. The Appointment Committee confirmed that all Committees are encouraged to engage members of the community to assist with their work and to build capacity for future years.

Moved by:      Councillor Bisanz

Seconded by: Mayor Van Bynen

a) THAT the Council Extract regarding Item 7 of the Heritage Newmarket Advisory Committee Minutes of October 6, 2015 be received;

b) AND THAT the current composition of Heritage Newmarket be maintained and that community volunteers be engaged to assist with special projects, where possible, to educate those volunteers on the role of Heritage Newmarket and in an effort to build capacity for future years.   

Carried

5.

Discussion regarding Committee Workplans.

The Deputy Clerk provided an overview of the status of Committee workplans.   Discussion ensued regarding options to present workplans to Council, being a Council Workshop, a Public Information Centre and/or other alternatives.  It was suggested that a Council Workshop be held in April, prior to a Council meeting in order to have each Committee present their workplan.

New Business

None. 

Adjournment

Moved by:      Councillor Bisanz

Seconded by: Mayor Van Bynen

THAT the meeting adjourn.

Carried

There being no further business, the meeting adjourned at 2:27 p.m.