OPEN FORUM 6:45 P

The meeting of the Central York Fire Services – Joint Council Committee was held on Tuesday, October 13, 2015 in Town of Aurora - Tannery Room, 1 Municipal Drive, Aurora.

 

 

 

Members Present:

 

 

 

 

 

 

Regrets:

 

Staff Present:

 

 

 

 

 

 

 

 

 

 

 

 

 

Guests:

 

Aurora:                     Councillor Abel

                                 Councillor Mrakas (1:01 to 3:02 p.m.)

                                 Councillor Thompson

 

Newmarket:              Councillor Hempen

                                 Councillor Twinney

 

Newmarket:              Coucillor Sponga    

 

Aurora:                     P. Moyle, Acting CAO

                                 A. Downey,  Director of Recreation

                                 D. Elliott, Director of Financial Services

                                 W. Mar, Director of Legal & Legislative Services                              

                           

 

Newmarket:              R. N. Shelton, CAO

                                 M. Mayes, Director of Financial Services

                                 L. Georgeff, Director of Human Resources

                                 L. Lyons, Deputy Clerk

 

CYFS:                      I. Laing, Fire Chief

                                R. Comeau, Deputy Fire Chief

 

Mayor G. Dawe, Town of Aurora

Regional Councillor & Deputy Mayor Taylor, Town of Newmarket

P. Macintosh, Tom Brown Architects                                

 

 

 

The meeting was called to order at 1:01 p.m.

 

Councillor Abel in the Chair.

 

Open Forum

 

  None.

 

Additions & Corrections to the Agenda

 

Moved by Councillor Thompson

Seconded by Councillor Mrakas

 

a)       THAT the addendum items as listed be included on the agenda.

 

Carried

 

Declaration of Pecuniary Interest

 

None.

 

Approval of Minutes

 

1.

Central York Fire Services - Joint Council Committee Minutes of September 8, 2015.

 

Moved by Councillor Mrakas

Seconded by Councillor Thompson

 

a)    THAT the Central York Fire Services - Joint Council Committee Minutes and (Closed Session) Minutes of September 8, 2015 be approved.

 

Carried

 

Items

 

2.

Joint Central York Fire Services and Corporate Services Report - Financial Services 2015-45 dated September 22, 2015 regarding the Draft 2016 Central York Fire Services Operating and Capital Budgets.  

 

Discussion ensued regarding the proposed 3.8% increase attributed to salary and benefits.  The Director of Corporate and Financial Services/Treasurer, Aurora advised that the proposed increase is in line with the Town of Aurora’s budget.  Further discussion ensued regarding proposed capital expenditures, the budget driver for overtime as well as age and replacement of vehicles.

 

 

 

 

 

 

Moved by Councillor Mrakas

Seconded by Councillor Twinney

 

a) THAT Joint CYFS/Corporate Services Report - Financial Services 2015-45 dated September 22, 2015 regarding the Draft 2016 Central York Fire Services Operating be received and the following recommendations be adopted:

 

i) THAT the Joint Council Committee, in consultation with the Fire Chief, review the attached proposed 2016 draft operating and capital budget proposals and make revisions, if required, to formulate a recommendation;

 

ii) AND THAT the resulting recommendation for the draft 2016 CYFS operating and capital budgets be submitted to the Municipal Council of Aurora for comment in compliance with paragraph 6.2 of the Consolidated Fire and Emergency Services Agreement.

 

Carried

 

3.

Corporate Services Report - Financial Services 2015-46 dated September 22, 2015 regarding Central York Fire Services Reserve Fund.

 

Moved by Councillor Thompson

Seconded by Councillor Hempen

 

a) THAT Corporate Services Report - Financial Services 2015-46 dated September 22, 2015 regarding Central York Fire Services Reserve Fund be received and the following recommendations be adopted:

 

i) THAT JCC set a target level for the CYFS Reserve Fund as proposed in this report;

 

ii) AND THAT any 2015 CYFS operating surplus be allocated back to each municipality based on their budgeted allocation percentage;

 

iii) AND THAT JCC recommend that the Councils of each municipality waive the requirements specified in Schedule D of the Fire/Emergency Services Agreement between the Town of Aurora and the Town of Newmarket dated November 1, 2001, in this one instance.

 

Carried

 

 

 

 

Closed Session

 

Moved by: Councillor Mrakas

Seconded by: Councillor Thompson  

 

a) THAT the CYFS – Joint Council Committee resolve into a Closed Session for the purpose of discussing a proposed acquisition of land by the Municipality as per the Municipal Act, Section 239 (2) (c). 

 

Carried

 

The Committee resolved into Closed Session at 1:40 p.m.

 

The CYFS – Joint Council Committee (Closed Session) Minutes are recorded under separate cover. 

 

The Committee resumed into Public Session at 3:03 p.m. 

 

The Chair advised that Item 5 of the agenda, being a verbal report from the Director of Human Resources with respect to Labour Relations was not required.

 

Moved by Councillor Twinney

Seconded by Councillor Hempen

 

a) THAT the direction provided to staff in Closed Session related to a proposed acquisition of land by the municipality as per Section 239 (2) (c) of the Municipal Act, 2001 be approved.

 

Carried

 

4.

Joint Human Resources/Fire Services Information Report 2015-13 dated September 30, 2015 regarding Labour Relations.

 

The Director of Human Resources provided a verbal update regarding Joint Human Resources/Fire Services Information Report 2015-13 dated September 30, 2015.  Discussion ensued regarding a 24 hour shift model. 

 

Moved by Councillor Thompson

Seconded by Councillor Mrakas

 

a)    THAT Joint Human Resource/Fire Services Information Report 2015-13 dated September 30, 2015 regarding Labour Relations be received.

 

Carried

 

5.

Central York Fire Services Report 2015-08 dated October 7, 2015 regarding Fire Station 4-5 Considerations.  

 

Moved by Councillor Thompson

Seconded by Councillor Twinney

 

a) THAT Central York Fire Services Report 2015-08 dated October 7, 2015, Fire Station 4-5 Considerations be deferred to a future meeting.  

 

Carried

 

 

 

 New Business

 

 None.

 

  Adjournment

 

Moved by Councillor Twinney

Seconded by Councillor Hempen

 

THAT the meeting adjourn.

 

Carried

 

There being no further business, the meeting adjourned at 3:08 p.m.

 

 

 

 

 

 

Date

 

Councillor Abel, Chair

 

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