Committee & Council Meetings Minutes Template

 

A meeting of the Joint Council Committee was held on Tuesday, February 4, 2014 at 10:30 a.m. in the Cane Room at the Town of Newmarket Municipal Offices, 395 Mulock Drive.   

 

Members Present:      Newmarket:    Councillor Kerwin

                                                            Councillor Twinney

 

                                    Aurora:            Councillor Abel

                                                            Councillor Ballard

                                                            Councillor Gallo

 

Absent:                                                I. Laing, Fire Chief

                                    Newmarket:    Councillor Emanuel

 

 

Staff:                           Newmarket:    R. Shelton, Chief Administrative Officer

L. Georgeff, Director of Human Resources

L. Lyons, Deputy Clerk

 

Aurora:            N. Garbe, Chief Administrative Officer (10:41 to 11:05 a.m.)

D. Elliott, Director of Corporate & Financial Services/Treasurer

 

CYFS:                                                 P. Leslie, Deputy Fire Chief

                                                            R. Comeau, Deputy Fire Chief

 

The meeting was called to order at 10:30 a.m.

 

Councillor Twinney in the Chair.

 

ADDITIONS TO THE AGENDA

 

None.

 

DECLARATIONS OF INTEREST

 

None.

 

1.            Joint Council Committee MINUTES – February 4, 2014 – ITEM 1

approval of minutes

Joint Council Committee Minutes of December 3, 2013.

 

Joint Council Committee (Closed Session) Minutes of December 3, 2013.

 

Moved by Councillor Ballard

Seconded by Councillor Kerwin

 

THAT the Joint Council Committee Minutes and the Joint Council Committee (Closed Session) Minutes all of December 3, 2013 be approved.

 

CARRIED

 

2.            JOINT COUNCIL COMMITTEE MINUTES  – FEBRUARY 4, 2014 – ITEM 2

JOINT COUNCIL COMMITTEE 2014 MEETING SCHEDULE

 

Amended Joint Council Committee 2014 Meeting Schedule with meetings to begin at 9:30 a.m.

 

            Moved by Councillor Kerwin

            Seconded by Councillor Ballard

 

THAT the Joint Council Committee 2014 Meeting Schedule, as amended, with meeting times to begin at 9:30 a.m. be approved.

 

CARRIED

 

3.            JOINT COUNCIL COMMITTEE MINUTES – FEBRUARY 4, 2014 – ITEM 3

FIRE SERVICES REPORT 2014-02 – FIRE STATION 4-2 RENOVATION UPDATE

 

Deputy Fire Chief Comeau provided a verbal update regarding Fire Services Report 2014-02 with respect to the Fire Station 4-2 Renovation.  He advised that he has met with representatives of the construction company and work is scheduled to commence in late March, 2014 with an anticipated completion date of late August, 2014.  Deputy Fire Chief Comeau further advised of the following:

 

Ø  one truck will remain at Station 4-2;

Ø  construction trailers will be utilized by the crews

Ø  boardroom will be used for lunchroom/office

Ø  fitness room will continue to be used by staff

Ø  one truck will be kept at the Training Centre

Ø  radio and speaker systems will be installed at Training Centre

 

Moved by Councillor Kerwin

Seconded by Councillor Ballard

 

THAT Fire Services Report 2014-02 (distributed electronically) with respect to Fire Station 4-2 Renovation Update and the verbal update by Deputy Fire Chief Comeau be received.

 

CARRIED

 

 

 

Moved by Councillor Ballard

Seconded by Councillor Gallo

 

THAT the Joint Council Committee resolve into a closed session for the purpose of discussing personal matters about an identifiable individual, including municipal employees or local board employees. (Personal Matter)

 

CARRIED

 

The Committee resolved into a Joint Council Committee (Closed Session) at 10:40 a.m.

 

The Minutes of the Joint Council Committee (Closed Session) are recorded under separate cover.

 

The Committee resumed into public session at 10:54 a.m.

 

Moved by Councillor Kerwin

Seconded by Councillor Abel

 

1.         THAT Corporate Services (Closed Session) Report – Financial Services 2014-04 dated February 3, 2014 regarding CYFS – Arbitration Awards and Provisions be received;

 

2.         AND THAT the recommendations in Corporate Services (Closed Session) Report – Financial Services 2014-04 be adopted.

 

CARRIED

 

4.            JOINT COUNCIL COMMITTEE MINUTES – FEBRUARY 4, 2014 – ITEM 4

NEW BUSINESS

 

Councillor Abel requested an update regarding the impact of the East Gwillimbury (Mount Albert) fire station blaze.  Deputy Fire Chief Leslie advised that the station was destroyed with no equipment remaining nor a place to house apparatus.  He advised that Central York and other area Fire Services responded to provide mutual aid and other municipalities are providing equipment and seeking a location to retain such.  He further advised that the blaze had no operational effect on Central York Fire Services.  Questions were posed to the Deputy Fire Chiefs about the Central York buildings being equipped with sprinkler systems.  Deputy Fire Chief Leslie advised that future station construction will have consideration of sprinkler systems however that is not a requirement of the Ontario Building Code.   He further advised that Station 4-2 is equipped with a sprinkler system and the matter would have to be considered for Station 4-1.  Councillor Ballard requested a cost estimate of adding a sprinkler system. 

 

Councillor Abel requested an update about the recent blaze of a seniors’ residence in Quebec. Deputy Fire Chief Leslie was not able to comment on the Quebec Building Code rules and regulations.  He advised that the seniors’ residences and long term care facilities in Aurora and Newmarket are routinely inspected through the Fire Prevention program.

 

 

Moved by Councillor Ballard

Seconded by Councillor Gallo

 

THAT the meeting adjourn.

 

CARRIED

 

There being no further business, the meeting adjourned at 11:05 a.m.

 

 

                        ____                                                                                                                           

Date                                                                                        Councillor Twinney, Chair

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