Newmarket Public Library Board

Minutes

Meeting #:
Date:
Time:
-
Location:
Newmarket Public Library Boardroom
Newmarket Public Library
438 Park Avenue
Newmarket ON L3Y 1W1
Members Present:
  • Darcy McNeill, Chair
  • Kelly Broome
  • Darryl Gray
  • Leslee Mason
  • Art Weis
  • Victor Woodhouse
Members Absent:
  • Jane Twinney, Vice Chair
Staff Present:
  • Linda Peppiatt, Deputy CEO
  • Todd Kyle, CEO
  • Lianne Bond, Administrative Coordinator
Guests:

  • Kathryn Richardson, Unit Chair, CUPE Local 905 (left at 6:40 pm)

    Michael Maddock, Nation Representative, CUPE Local 905 (left at 6:40 pm)

​​

1.
Adoption of Agenda Items
 

The Chair called the meeting to order at 5:55 pm.

  • Motion19-12-82
    Moved byVictor Woodhouse
    Seconded byKelly Broome

    That agenda items 1.1 to 1.3 be adopted as presented.

    Carried

2.
Declarations
 

None were declared.

3.
Consent Agenda Items
 

  • Motion19-12-83
    Moved byKelly Broome
    Seconded byVictor Woodhouse

    That Consent Agenda items 3.1 to 3.3 be approved and adopted as presented.

    Carried

4.
Reports
 

There were no reports.

5.
Business Arising
 

5.1
Further Responses Regarding Deputation of October 16, 2019
This item has attachments. 

1.2019-12-18 further responses re Oct 16 deputation.pdf

The C.E.O. updated the Board on staff training options that are being examined.

  • Motion19-12-84
    Moved byVictor Woodhouse
    Seconded byArt Weis

    That the Library Board receive the report on Further Responses Regarding Deputation of October 16, 2019;

    And that this item be placed on the Action List and the C.E.O. instructed to report back to the Board when and if Board input and review are needed.

     

    Carried

5.2
2020 Operating and Capital Budgets as Approved by Council
This item has attachments. 

1.2019-12-18 approved 2020 budgets.pdf

The Library Board reviewed the report outlining the 2020 Operating and Capital Budget requests that have been approved by Town of Newmarket Council.

  • Motion19-12-85
    Moved byArt Weis
    Seconded byVictor Woodhouse

    That the Library Board receive the report on 2020 Operating and Capital Budgets as approved by Council.

     

    Carried

5.3
Library Board Action List
This item has attachments. 

1.2019-12-18 action list.pdf

The Board reviewed and updated the action list.

  • Motion19-12-86
    Moved byKelly Broome
    Seconded byLeslee Mason

    That the Library Board receive the Action list as presented.

    Carried

6.
New Business
 

6.1
Library Security Considerations
This item has attachments. 

1.2019-12-18 library security considerations.pdf

The Board discussed the pilot project request to engage a security guard service.

  • Motion19-12-87
    Moved byVictor Woodhouse
    Seconded byLeslee Mason

    That the Library Board receive the report on Library Security Considerations;

     

    And that the Library Board authorize the described security pilot project within approved budgets.

    Carried

6.2
Books for Babies Program
This item has attachments. 

1.2019-12-18 books for babies.pdf

The Library is beginning a project called Books for Babies in partnership with Aurora and East Gwillimbury Public Libraries and Southlake Regional Health Centre.

  • Motion19-12-88
    Moved byDarryl Gray
    Seconded byLeslee Mason

    That the Library Board receive the report on the Books for Babies program.

    Carried

7.
Closed Session
 

7.1
Labour relations per section 16.1.4. (d) of the Public Libraries Act, R.S.O. 1990, Chapter P.44 
 

  • Motion19-12-89
    Moved byVictor Woodhouse
    Seconded byArt Weis

    That the Library Board move in to Closed Session at 6:02 pm to discuss labour relation matters.

    Carried
  • Motion19-12-90
    Moved byDarryl Gray
    Seconded byLeslee Mason

    That the Library Board move out of Closed Session at 6:39 pm

    Carried
  • Motion19-12-91
    Moved byDarryl Gray
    Seconded byVictor Woodhouse

    Motion arising from Closed Session:

    That the Library Board receive the report on Labour relations.

    Carried

8.
Dates of Future Meetings
 

9.
Adjournment
 

  • Motion19-12-92
    Moved byVictor Woodhouse
    Seconded byLeslee Mason

    That there being no further business the meeting adjourn at 7:18 pm

    Carried
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