Minutes
of Museum Board Meeting
Held May
19, 2016
7:30p.m.
at the Museum
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Present:
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Jackie Playter, Ross Caister, Jean Ede, Billie Locke, Lloyd
Robertson, Beth Sinyard, Shawn Turner
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Regrets:
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Councillor Vegh
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Rec. Secretary:
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Whitney Broydell
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1. Call to
order:
The meeting was called to order
at 7:30 p.m.
2. April
21, 2016 minutes:
Motion
to adopt minutes by Jean Ede, seconded Billie Locke. Carried.
3.1 Non museum programs/security issues:
• A
photography course is being held here. Janis did not advise us of this and the
instructor sent a note complaining about all the garage sale stuff.
3.2 Fire Hall Proposal and Master Plan:
• Ross met with Jean and Beth to discuss proposal.
·
Ross will visit Whitchurch Stouffville and Markham museums, within
next two weeks, to find out how they achieved what they did and what grant
applications did they apply to for expansion. Report back at June meeting.
·
Discussion if we received grant money we could expand, clean the
property and have short term storage.
·
Further discussion deferred.
3.3 D. Rudkin retirement:
• Will be held at Jackie’s towards the end of November. Invite
past board members, Mayor and Councillor Vegh.
·
Discussion deferred until September meeting.
3.4 Mobile Shelving:
• Finance won’t release the money as it was not part of the
capital budget, saying it has to be approved by Council. Colin Service says it
does not.
·
There is an agreement between the Trust and the Town. We may need
a letter from the Board.
·
Beth to obtain Town Solicitor’s opinion.
·
Beth will prepare a letter; Museum Board Chair will sign it and
send to Finance.
4. Correspondence and Communication:
·
Canada’s History magazine, June-July 2016
Motion
to receive correspondence by Ross Caister, seconded by Jean Ede. Carried.
5. Financial Report: As of April 30, 2016
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Month end
Balance
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Monthly
Interest
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YTD
Interest
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Museum Reserve
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8,308.03
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Conservation Reserve
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11,382.26
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Exhibit Reserve
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8,797.09
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Elman Campbell Trust
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81,726.78
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63.76
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256.87
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RBC Investment, GIC
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243,647.37
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424.11
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1,710.58
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Operating
Budget as of April 30, 2016:
• April
30, 2016 YTD Actual - $47,547.40
• April
30, 2016 YTD Budget - $49,119.00
Motion to accept Financial
Report by Billie Locke, seconded by Shawn Turner. Carried.
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6. Curator’s
Report and Recent Acquisitions:
· Curator’s
Report was reviewed.
· YTD
Attendance is 874.
· Jim is
back as a volunteer only. We still have someone else coming in to do the
cleaning.
· Ghost
tours may be altered a bit.
· High
School art contest has wrapped up.
· Heritage
Art contest is next.
· WW1
artifacts – Curator from Hillary House would like to borrow some things.
· ARCH
committee will be laying a wreath on Decoration Day.
· Mother’s
Day Tea was wonderful and helpers were wonderful.
· Beth
and Athol attended Rise to Rebellion at Georgina Pioneer Village.
· Bernhard
was in the hospital and is now living at Sunrise in Aurora.
Motion to accept Curator’s
Report by Ross Caister, seconded by Billie Locke. Carried.
7.
Friends of the Museum Report:
· Mother’s
Day Tea was great. Sold out event. Jackie’s friends and relation know exactly
what they are doing. Everyone liked the male server. We had some newcomers
that helped out this year. Sir George Arthur attended.
Juli Playter arrived at
8:00p.m.
8.
New Business:
8.1 Tim
Greenwood:
· Discussion
that he is a storyteller. Juli will forward his info to Beth.
9.
Next Meeting date: June 16, 2016 at 112 Arden Avenue.
The meeting was adjourned on a motion by Jean Ede at 8:05p.m.
Chair______________________________________
ELMAN W.
CAMPBELL MUSEUM
Board of
Management
Thursday June
16, 2016
1. Call to
order
2. Regrets:
3. Minutes May
19, 2016
4. Business
arising from the Minutes:
4.1 Non
museum programs/security issues – keep on agenda to monitor
4.2 Fire Hall
Proposal, Master Plan, Deputation update
4.3 D. Rudkin
Retirement November 2016 –Deferred to September
4.4 Mobile
shelving
5. Correspondence
and Communications
6. Financial
Report
7. Curators
Report and New Acquisitions
8. Friends
of the Museum Report
9. New
Business
9.1
9.2
10. Next
Meeting: September 15, 2016
11. Adjournment