Town of Newmarket
Agenda
Council - Electronic

Meeting #:
Date:	Monday, March 01, 2021
Time:	1:00 P.m. - 5:00 P.m.
Location:	Streamed live from the Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

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1.

Public Notice

At this time, the Municipal Offices remain closed to the public. This meeting will be streamed live at newmarket.ca/meetings.

Public Input

Individuals who wish to submit input to Council in relation to an item on this agenda have the following options available.

1. Email your correspondence to by end of day on Sunday, February 28, 2021. Written correspondence received by this date will form part of the public record; or,
2. Make a live remote deputation by joining the virtual meeting using the Town's videoconferencing software and verbally provide your comments over video or telephone. To select this option, you are strongly encouraged to pre-register by emailing your request and contact information to .

2.

Additions & Corrections to the Agenda

Note: Additional items are marked by an asterisk*.

3.

Conflict of Interest Declarations

4.

Public Hearing Matter(s)

Note: There are no public hearing matters scheduled for March 1, 2021. 

5.

Presentations & Recognitions

6.

Deputations

6.1

Active Transportation Implementation Plan - Bicycle Lanes

Note: Peggy Stevens, on behalf of Cycle Newmarket, will be in attendance to provide a deputation on this matter. 

• 1. That the deputation provided by Peggy Stevens regarding the Active Transportation Implementation Plan - Bicycle Lanes be received. 

7.

Minutes

7.1

Council - Electronic Meeting Minutes of February 8, 2021

• 1. That the Council - Electronic Meeting Minutes of February 8, 2021 be approved.

8.

Reports by Regional Representatives

9.

Consent Items and Recommendations from Committees 

9.1

Memorandum - Commercial Rooftop Patios

Note: This item is related to sub-item 9.3.13 below. 

• 1. That the memorandum dated March 1, 2021 regarding Commercial Rooftop Patios be received.

9.2

Special Committee of the Whole - Electronic Meeting Minutes of February 9, 2021

• 1. That the Special Committee of the Whole - Electronic Meeting Minutes of February 9, 2021 be received and the recommendations noted within be adopted.

9.2.1

Presentation - Mulock Property Developed Design Concept

Note: This item was dealt with under sub-item 9.2.2. See sub-item 9.2.2 for motion.

9.2.2

Mulock Property Developed Design Concept

• 1. That the presentation provided by Lisa Rapoport, PLANT Architect Inc. regarding the Mulock Property Emerging Design Concept be received; and,
  2. That the correspondence provided by Ashley Day regarding the Mulock Property Developed Design Concept be received; and,
  3. That the report entitled Mulock Property Developed Design Concept dated February 9, 2021 be received; and,
  4. That comments on the developed design concept plan for the Mulock Park be received and incorporated into the preparation of the concept design to be illustrated at a Public Information Centre, and to prepare the final concept plan thereafter; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.2.2.1

Correspondence - Ashley Day

9.3

Committee of the Whole - Electronic Meeting Minutes of February 22, 2021

• 1. That the Committee of the Whole - Electronic Meeting Minutes of February 22, 2021 be received and the recommendations noted within be adopted.

9.3.1

Presentation - Multi Use Trails Safety Enhancements

Note: This item was dealt with under sub-item 9.3.12. See sub-item 9.3.12 for motion.

9.3.2

Deputation - 2021 Nature’s Emporium Run for Southlake

• 1. That the deputation provided by Avia Eek, Run for Southlake Committee Member, regarding the 2021 Nature’s Emporium Run for Southlake be received. 

9.3.3

Deputation - Active Transportation Implementation Plan - Bicycle Lanes

Note: This item was dealt with under sub-item 9.3.11. Please see sub-item 9.3.11 for motion.

9.3.4

Deputation - Active Transportation Implementation Plan - Bicycle Lanes

Note: This item was dealt with under sub-item 9.3.11. Please see sub-item 9.3.11 for motion.

9.3.5

Deputation - Active Transportation Implementation Plan - Bicycle Lanes

Note: This item was dealt with under sub-item 9.3.11. Please see sub-item 9.3.11 for motion.

9.3.6

Deputation - Active Transportation Implementation Plan - Bicycle Lanes

Note: This item was dealt with under sub-item 9.3.11. Please see sub-item 9.3.11 for motion.

9.3.7

Deputation - Active Transportation Implementation Plan - Bicycle Lanes

Note: This item was dealt with under sub-item 9.3.11. Please see sub-item 9.3.11 for motion.

9.3.8

Deputation - Multi Use Trails Safety Enhancements

Note: This item was dealt with under sub-item 9.3.11. Please see sub-item 9.3.11 for motion.

9.3.9

Deputation - Clematis Parking Review

• 1. That the deputation provided by Angela West regarding the Clematis Parking Review be received.

9.3.10

INFO-2020-34: Active Transportation Implementation Plan - Bicycle Lanes

• 1. That the information report entitled Active Transportation Implementation Plan - Bicycle Lanes be referred to staff to organize a Council Workshop in Q3 2021, to look at ways to continue to implement bike infrastructure while looking at best practices to mitigate community impact; and,
  2. That the 2021 projects identified in the Active Transportation Implementation Plan be deferred pending the Council Workshop; and, 
  3. That items 9.3.3, 9.3.4, 9.3.5, 9.3.6, 9.3.7 and 9.3.8 being deputations provided by David Kempton, Stephen Harper, Mina Abbas, Paul Jolie, David Coelho, and Peggy Stevens be received; and, 
  4. That sub-items 9.3.11.1, 9.3.11.2, 9.3.11.3, 9.3.11.4, 9.3.11.5, 9.3.11.6, 9.3.11.7, 9.3.11.8, 9.3.11.9, 9.3.11.11, 9.3.11.12, 9.3.11.13, 9.3.11.14, 9.3.11.15, 9.3.11.16, 9.3.11.17, 9.3.11.18, 9.3.11.19, 9.3.11.20, 9.3.11.21, 9.3.11.22, 9.3.11.23, and 9.3.11.24 being correspondence provided by Ann Abbas, David Callaghan, David Coelho, Sam Foti, Valerie Foti, Cathy Gifford, Anna Malinowski, Raza Mankani, Shari Northorp McLean, Cinzia and Joe Pittari, David and Samantha Petley, Peter Budziak, Carolina Begg, Thora Hunter, Peter Kuin, Todd Kyle, Laetitia Tam, Raza Mankani, Stacey Ewart, Anna Ihnatiuk, and Ashley Winders, Sharon and Laz Mandjik, Andrew, Pina, Andrew and Olivia Knoop, Sheila Johnson, and Jeff Hunter be received; and,
  5. That sub item 9.3.11.10 being a Petition regarding Active Transportation Implementation Plan - Bicycle Lanes on Clearmeadow Boulevard be received.

9.3.10.1

Correspondence - Ann Abbas

9.3.10.2

Correspondence - David Callaghan

9.3.10.3

Correspondence - David Coelho

9.3.10.4

Correspondence - Sam Foti

9.3.10.5

Correspondence - Valerie Foti

9.3.10.6

Correspondence - Cathy Gifford

9.3.10.7

Correspondence - Anna Malinowski

9.3.10.8

Correspondence - Raza Mankani

9.3.10.9

Correspondence - Shari Northorp McLean

9.3.10.10

Petition regarding Active Transportation Implementation Plan - Bicycle Lanes on Clearmeadow Boulevard

9.3.10.11

Correspondence - Cinzia and Joe Pittari

9.3.10.12

Correspondence - David and Samantha Petley

9.3.10.13

Correspondence - Peter Budziak

9.3.10.14

Correspondence - Carolina Begg

9.3.10.15

Correspondence - Thora Hunter

9.3.10.16

Correspondence - Peter Kuin

9.3.10.17

Correspondence - Todd Kyle

9.3.10.18

Correspondence - Laetitia Tam

9.3.10.19

Correspondence - Raza Mankani

9.3.10.20

Correspondence - Stacey Ewart, Anna Ihnatiuk, and Ashley Winders

9.3.10.21

Correspondence - Sharon and Laz Mandjik

9.3.10.22

Correspondence - Andrew, Pina, Andrew and Olivia Knoop

9.3.10.23

Correspondence - Sheila Johnson

9.3.10.24

Correspondence - Jeff Hunter

9.3.11

Multi Use Trails Safety Enhancements

• 1. That the presentation provided by the Manager of Parks & Property Services and the Claims & Risk Analyst regarding the Multi Use Trails Safety Enhancements be received; and,
  2. That the report entitled Multi Use Trails Safety Enhancements dated February 22, 2021 be received; and,
  3. That the trail safety enhancements on the Tom Taylor Trail be approved, which include:
     1. Painting of a centre line;
     2. Increasing sight lines;
     3. Increasing signage for hazards and trail safety;
     4. Implement a public education program; and,
  4. That staff be authorized to hire two (2) summer students as Parks and Trails Ambassadors; and,
  5. That staff proceed with coordinating a Council Workshop to explore the future direction and priorities for developing multi use trails, by Q3 2021; and,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.3.12

Clematis Parking Review

• 1. That the report entitled Clematis Road Parking Review dated February 22, 2021 be received; and,
  2. That the proposed parking amendments outlined in Appendix A be adopted; and,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.3.13

Commercial Rooftop Patios

• 1. That the report entitled Commercial Rooftop Patios dated February 22, 2021 be received; and,
  2. That the Commercial Rooftop Patios Zoning By-law Amendment be approved; and,
  3. That Business Licence By-law 2020-31 be amended to include new regulations for Commercial Rooftop Patios, as amended by Committee of the Whole; and,
  4. That Outdoor Serving Area By-law 2016-29 be repealed and its regulations relocated into Business Licence By-law 2020-31;
  5. That the modifications to the Town’s Site Plan Application Process Manual outlined in this report be approved, as amended by Committee of the Whole;
  6. That a new fee for a modified “quick” site plan application specific to Commercial Rooftop Patios of $550 be created and waived for 2021 as a COVID response to support local businesses;
  7. That the Business Licence fee, specifically for Commercial Rooftop Patios of $374, also be waived for 2021 as a COVID response to support local businesses; and,
  8. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.3.14

Recreation Playbook Update

• 1. That staff be authorized to conduct a Request for Proposals (RFP) for architectural services specific to construction of an outdoor ice rink on the Ray Twinney Recreation Complex property; and,
  2. That staff bring the budget impact for the aforementioned architectural services to Council for approval as part of a future supplemental capital budget report; and,
  3. That the remaining Recreation Playbook updates contained in the report be received.

9.3.15

Resolution regarding 2021 Census of Population

• Whereas accurate and complete census data support programs and services that benefit our community;

  Now therefore be it resolved:

  1. That the Council of the Corporation of the Town of Newmarket supports the 2021 Census, and encourages all residents to complete their census questionnaire online at www.census.gc.ca. 

9.3.16

Accessibility Advisory Committee Meeting Minutes of November 19, 2020

• 1. That the Accessibility Advisory Committee Meeting Minutes of November 19, 2020 be received. 

9.3.17

Heritage Newmarket Advisory Committee Meeting Minutes of December 1, 2020

• 1. That the Heritage Newmarket Advisory Committee Meeting Minutes of December 1, 2020 be received.

9.3.18

Main Street District Business Improvement Area Board of Management Meeting Minutes of January 6, 2021 and the Special Meeting Minutes of January 12, 2021

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of January 6, 2021 and the Special Meeting Minutes of January 12, 2021 be received.

9.3.19

Newmarket Public Library Board Meeting Minutes of November 18, 2020 and January 4, 2021

• 1. That the Newmarket Public Library Board Meeting Minutes of November 18, 2020 and January 4, 2021 be received.

9.3.20

COVID-19 Pandemic - Financial Impact and Service Delivery Options

• 1. That the report entitled Covid-19 Pandemic – Financial Impact and Service Delivery Options dated February 22, 2021 be received; and,
  2. That Council provide direction on service level options as follows:
     1. Reduce the garbage bag limit to 3;
     2. Reduce maintenance levels as described with the exception of sports fields;
     3. Maintain four ice pads to prioritize youth sports and authorize staff to lease ice surfaces if necessary;
     4. Maintain a modified summer camp program;
     5. Defer the decision on reopening the Ray Twinney pool until May 2021;
     6. Open the Gorman Pool per the regular schedule;
     7. Continue to offer special events using alternative methods; and,
  3. That staff provide monthly progress reports; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution; and, 
  5. That sub-items 9.3.20.1, 9.3.20.2, 9.3.20.3, 9.3.20.4, 9.3.20.5, and 9.3.20.6 being correspondence provided by Susan Dowell, Carl Milroy, Elaine Adam, Rachel Diltz, Faye Longhurst, and Nancy Fish regarding COVID-19 Pandemic - Financial Impact and Service Delivery Options be received.

9.3.20.1

Correspondence - Susan Dowell

9.3.20.2

Correspondence - Carl Milroy

9.3.20.3

Correspondence - Elaine Adam

9.3.20.4

Correspondence - Rachel Diltz

9.3.20.5

Correspondence - Faye Longhurst

9.3.20.6

Correspondence - Nancy Fish

9.3.21

Stop Sign at Cane Parkway and William Roe Boulevard

• 1. That Council support in principle the installation of an all way stop sign at Cane Parkway and William Roe Boulevard; and,
  2. That staff be delegated the authority to implement and install the stop sign upon completion of the necessary study.

9.4

Correspondence regarding INFO-2020-34: Active Transportation Implementation Plan - Bicycle Lanes - Paul Jolie

Note: This correspondence is related to item 9.3.10.

• 1. That the correspondence provided by Paul Jolie regarding INFO-2020-34: Active Transportation Implementation Plan - Bicycle Lanes be received.

10.

By-laws

2021-07 A By-law to amend by-law 2019-63, as amended, being a by-law to regulate parking within the Town of Newmarket (Clematis Road).
2021-08 A By-law to amend By-law Numbers 2010-40 and 2019-06 being zoning by-laws (Commercial Rooftop Patios – Town Wide).
2021-09 A By-law to amend By-law 2020-31 being a By-law to regulate and licence businesses in the Town of Newmarket.
2021-10 A By-law to amend Fees and Charges By-law 2019-52 being a by-law to adopt fees and charges for services or activities provided by the Town of Newmarket (Legislative Services - Licensing Charges) (Commercial Rooftop Patios).
2021-11 A By-law to amend By-law 2019-62 being a By-law to implement an Administrative Monetary Penalty System in the Town of Newmarket (Business License By-law Fees).
2021-12 A By-law to Dedicate certain lands as a Public Highway (Isaac Phillips Way and Kalinda Road located South of Mulock Drive and West of Yonge Street – Ward 6).

• 1. That By-laws 2021-07, 2021-08, 2021-09, 2021-10, 2021-11, and 2021-12 be enacted.

11.

Notices of Motions

12.

Motions Where Notice has Already been Provided

13.

New Business

14.

Closed Session (if required)

14.1

Appointment to the Accessibility Advisory Committee (1 vacant position)

Personal matters about an identifiable individual, including municipal or local board employees as per Section 239(2)(b) of the Municipal Act, 2001.

15.

Confirmatory By-law

2021-13 A By-law to Confirm the Proceedings of the March 1, 2021 Council - Electronic meeting

• 1. That By-law 2021-13 be enacted.

16.

Adjournment