Newmarket Public Library Board

Minutes

Meeting #:
Date:
Time:
-
Location:
Newmarket Public Library Boardroom
Newmarket Public Library
438 Park Avenue
Newmarket ON L3Y 1W1
Members Present:
  • Darcy McNeill, Chair
  • Jane Twinney, Vice Chair
  • Darryl Gray
  • Leslee Mason
  • Art Weis
  • Victor Woodhouse
Members Absent:
  • Kelly Broome
Staff Present:
  • Linda Peppiatt, Deputy CEO
  • Todd Kyle, CEO
  • Lianne Bond, Administrative Coordinator

​​


The Chair asked if there were any additions to the agenda. One item was added under New Business.

  • Motion19-04-15
    Moved byArt Weis
    Seconded byVictor Woodhouse

    That Agenda items 1.1 to 1.3 be adopted as amended

    Carried

None were declared.

A correction was made to the minutes for January 16, 2019.

  • Motion19-04-16
    Moved byVictor Woodhouse
    Seconded byJane Twinney

    That Consent Agenda items 3.1 be approved and adopted as amended and that items 3.2 to 3.6 be approved and adopted as presented.

    Carried

The CEO reviewed the fourth quarter Financial Report with the Library Board.  

  • Motion19-04-17
    Moved byJane Twinney
    Seconded byDarryl Gray

    That the Library Board received the fourth quarter Financial Report as presented.

    Carried

The Library is on target for the first quarter in 2019 in both expenditures and revenues. 

  • Motion19-04-18
    Moved byArt Weis
    Seconded byVictor Woodhouse

    That the Library Board receive the first quarter Financial report as presented.

    Carried

The Library Board Code of Conduct, Oath of Office and investigation procedures were reviewed in conjunction with the Town of Newmarket Clerk.  A revised draft of the Library Board's Governance Policy to address some areas of clarification was reviewed by the Board.

  • Motion19-04-19
    Moved byDarryl Gray
    Seconded byVictor Woodhouse

    That the Library Board receive the report on revisions to the Code of Conduct, Oath of Office and investigation procedures;

    And That the Library Board approve the revisions with the exception that Section 2.2j) relating to gifts follow the Town of Newmarket policy;

    And That the Library Board authorize the CEO to make minor corrections to the remainder of the Governance Policy, with the final copy to be presented to the Board;

    And That the Library Board authorize that the revised Oath of Office be administered to all members once approved.

    Carried

The Board participated in Part 2 of the Leadership Design Board Orientation exercise.

Items on the Action list are under review and are to be updated for the Library Board. 

The CEO advised the Board the SOLS has had their funding cut by approximately 50% for the 2019-2020 fiscal year.  The Board discussed the impact of the loss of funding and how it can respond to the SOLS cuts.

  • Motion19-04-20
    Moved byArt Weis
    Seconded byDarryl Gray

    That the Library Board move into a Closed Session at 6:55 pm to consider matters about an identifiable individual.

    Carried
  • Motion19-04-21
    Moved byDarryl Gray
    Seconded byArt Weis

    That the Library Board move out of Closed Session at 7:25 pm.

    Carried

Motion arising from Closed Session:

  • Motion19-04-22
    Moved byLeslee Mason
    Seconded byArt Weis

    That the Library receive the report on Operational Efficiencies Review: marketing and IT integration;

    And That the Library Board request further details on operational costs on the risks and benefits. 

    Carried
  • Motion19-04-23
    Moved byJane Twinney
    Seconded byLeslee Mason

    That there being no further business the meeting adjourn at 7:30 pm.

    Carried
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