Newmarket
Public Library Board
Regular Board Meeting
Wednesday, December 16, 2015
Newmarket Public Library Board Room
Present:
Joan
Stonehocker – Chair
Tom Vegh – Vice Chair
Tara Brown
Kelly Broome-Plumley
Darcy
McNeill
Venkatesh Rajaraman
Regrets: Joe Sponga
Staff
Present: Todd
Kyle, CEO
Linda
Peppiatt, Deputy CEO
Lianne
Bond, Administrative Coordinator
The Library
Board Chair called the meeting to order at 5:35 pm
Library Board
Training
Library
Board members completed the eLearning module from Public Services Health and
Safety Association on roles and responsibilities under the Occupational Health
and Safety Act as Library Board members. The Board discussed mechanisms that
can be set-up to report on Health and Safety matters.
Adoption
of Agenda Items
1.
Adoption of
Regular Agenda
2.
Adoption of
the Closed Session Agenda
3.
Adoption of
Consent Agenda items
The Chair
asked if there were any additions to the agenda.
Motion 15.12.71
Moved by
Darcy McNeill
Seconded
by Kelly Broome-Plumley
That Agendas 1) to 3) be adopted as presented.
Carried
Declarations
None were
declared.
Consent
Agenda Items:
4. Adoption
of the Regular Board Meeting Minutes for Wednesday, November 18, 2015
5. Adoption
of the Closed Session Meeting Minutes for Wednesday, October 21, 2015
6. Adoption
of the Closed Session Meeting Minutes for Wednesday, November 18, 2016
7. Strategic
Operations Report for November, 2015
8. Library
Statistical Data for November, 2015
9. Monthly
Bank Transfer
Motion 15.12.72
Moved by
Venkatesh Rajaraman
Seconded
by Tom Vegh
That Consent Agenda Items 4) to 9) be
received and approved as presented.
Carried
Motion
to Convene into a Closed Session
10.
There were
no Closed Session items.
Reports
11.
Library Board Action List
A report on allowing use of meeting room space to facilitate more
programming partnerships was presented to the Library Board.
Motion
15.12.73
Moved by
Tara Brown
Seconded
by Darcy McNeill
That the Library Board receive the report
on Community Use of Meeting Room Space.
Carried
Business
Arising
12.
2016 Operating Budget Request
The Library Board was advised that the Town of Newmarket Committee
of the Whole has reviewed the 2016 Library Operating Budget and has requested that
it be reduced by $10,000.
Motion 15.12.74
Moved by
Tom Vegh
Seconded by Venkatesh Rajaraman
That the Library Board directs the CEO
to accommodate a reduction in the 2016 Operating Budget request by applying a
salary gapping of up to $10,000 if needed.
Carried
13.
Library Board
Action List
The Library Board reviewed and updated the Action
List.
Motion
15.12.75
Moved by
Tara Brown
Seconded
by Kelly Broome-Plumley
That the Library Board receive the Action
List as amended.
Carried
New
Business
14.
Provincial eResources
Funding
The Library Board was asked to pass a motion and send
correspondence to the Ontario Minister responsible for re-installment of
eResources funding.
Motion
15.12.76
Moved by
Tara Brown
Seconded
by Venkatesh Rajaraman
That the Library Board calls on the
Province of Ontario to re-instate provincial funding and purchasing of the
existing core suite of online electronic resources;
And That the Library Board sends the
attached letter to the Minister of Tourism, Culture, and Sport.
Carried
15.
United Way Point in
Time Count
The Library has been asked to participate in the
United Way Point in Time Count with respect to homelessness.
Date(s)
of Future Meetings
16.
The next regular
Library Board meeting will be Wednesday, January 20, 2016 at 5:30 pm in the
Library Board room.
Adjournment
Motion
15.12.77
Moved by
Venkatesh Rajaraman
Seconded
by Tara Brown
That there being no further business
meeting adjourned at 6:55 pm.
Carried
__________________________ ________________________
Joan
Stonehocker Todd
Kyle, CEO
Chair Secretary/Treasurer