Newmarket Public Library Board

 

NPL LogoNewmarket Public Library Board

Regular Board Meeting

Wednesday, June 18, 2014

Newmarket Public Library Board Room

 

 

Present:                                Joan Stonehocker – Chair

Tom Vegh – Vice Chair

Tara Brown

Michael Castro

Tom Hempen

Wes Playter

John Taylor (joined by phone at 5:10 pm)

 

Staff Present:                      Todd Kyle, CEO

                                                Linda Peppiatt, Deputy CEO

                                                Lianne Bond, Administrative Coordinator

 

 

The Chair called the meeting to order at 5:08 p.m.

 

  1. Adoption of Agenda Items

 

i)     Adoption of Regular Agenda

ii)    Adoption of the Closed Session Agenda

iii)   Adoption of Consent Agenda items

 

The Chair asked if there were any additions to the agenda. 

 

Motion 14.06.317

 

Moved by Tom Hempen

Seconded by Tara Brown

 

That Agendas i) to iii) be adopted as presented.

 

Carried

 

  1. Declarations

 

None were declared.

 

  1. Consent Agenda Items:

 

i)     Adoption of the Regular Board Meeting Minutes for Wednesday, May 21, 2014

ii)    Adoption of the Closed Session Meeting Minutes for Wednesday, May 21, 2014

iii)   Strategic Operations Report for May, 2014

iv)   Library Statistical Data for May, 2014

v)    Monthly Bank Transfer

 

 

Motion 14.06.318

           

Moved by Tara Brown

            Seconded by Michael Castro

           

That Consent Agenda Item i) to v) be received as presented.

 

Carried

 

  1. Motion to Convene into a Closed Session

 

There were no closed session items.

 

  1. Policies

 

i)     Policies on Workplace Violence and Harassment

 

There were no recommended changes to the Workplace Harassment Policy and Workplace Violence Policy which are subject to statutory annual review.

 

Motion 14.06.319

          

Moved by Tom Hempen

Seconded by Wes Playter

          

That the Library Board receive the report on the policies on Workplace Violence and Harassment.

 

Carried

 

  1. Business Arising

 

i)     Action List

 

The Board reviewed and updated the Action List. 

 

Motion 14.06.320

           

Moved by Wes Playter

            Seconded by Tom Hempen

 

That the Library Board receive the Action List as presented.

 

Carried

 

iv)  Building Maintenance Budget

 

The CEO updated the Library Board on the recent water event that caused flooding on the main floor and the impact of costs for clean up on the building maintenance budget.

 

  1. New Business

 

There was no new business.

 

  1. Date(s) of Future Meetings

 

The next regular Library Board meeting will be Wednesday, September 17, 2014 at 5:00 pm in the Library Board room

 

  1. Adjournment

 

Motion 14.06.321

           

Moved by John Taylor

            Seconded by Tom Hempen

 

That there being no further business meeting adjourned at 5:25 pm

 

           

 

__________________________              ________________________

Joan Stonehocker                                       Todd Kyle, CEO

Chair                                                              Secretary/Treasurer

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