Newmarket Public Library Board


NPL LogoNewmarket Public Library Board

Regular Board Meeting

Wednesday, June 18, 2014

Newmarket Public Library Board Room



Present:                                Joan Stonehocker – Chair

Tom Vegh – Vice Chair

Tara Brown

Michael Castro

Tom Hempen

Wes Playter

John Taylor (joined by phone at 5:10 pm)


Staff Present:                      Todd Kyle, CEO

                                                Linda Peppiatt, Deputy CEO

                                                Lianne Bond, Administrative Coordinator



The Chair called the meeting to order at 5:08 p.m.


  1. Adoption of Agenda Items


i)     Adoption of Regular Agenda

ii)    Adoption of the Closed Session Agenda

iii)   Adoption of Consent Agenda items


The Chair asked if there were any additions to the agenda. 


Motion 14.06.317


Moved by Tom Hempen

Seconded by Tara Brown


That Agendas i) to iii) be adopted as presented.




  1. Declarations


None were declared.


  1. Consent Agenda Items:


i)     Adoption of the Regular Board Meeting Minutes for Wednesday, May 21, 2014

ii)    Adoption of the Closed Session Meeting Minutes for Wednesday, May 21, 2014

iii)   Strategic Operations Report for May, 2014

iv)   Library Statistical Data for May, 2014

v)    Monthly Bank Transfer



Motion 14.06.318


Moved by Tara Brown

            Seconded by Michael Castro


That Consent Agenda Item i) to v) be received as presented.




  1. Motion to Convene into a Closed Session


There were no closed session items.


  1. Policies


i)     Policies on Workplace Violence and Harassment


There were no recommended changes to the Workplace Harassment Policy and Workplace Violence Policy which are subject to statutory annual review.


Motion 14.06.319


Moved by Tom Hempen

Seconded by Wes Playter


That the Library Board receive the report on the policies on Workplace Violence and Harassment.




  1. Business Arising


i)     Action List


The Board reviewed and updated the Action List. 


Motion 14.06.320


Moved by Wes Playter

            Seconded by Tom Hempen


That the Library Board receive the Action List as presented.




iv)  Building Maintenance Budget


The CEO updated the Library Board on the recent water event that caused flooding on the main floor and the impact of costs for clean up on the building maintenance budget.


  1. New Business


There was no new business.


  1. Date(s) of Future Meetings


The next regular Library Board meeting will be Wednesday, September 17, 2014 at 5:00 pm in the Library Board room


  1. Adjournment


Motion 14.06.321


Moved by John Taylor

            Seconded by Tom Hempen


That there being no further business meeting adjourned at 5:25 pm




__________________________              ________________________

Joan Stonehocker                                       Todd Kyle, CEO

Chair                                                              Secretary/Treasurer

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