Town of Newmarket

Minutes

Committee of the Whole - Electronic

Meeting #:
Date:	Monday, October 04, 2021
Time:	1:00 P.m. - 6:00 P.m.
Location:	Streamed live from the Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh (1:04 PM - 4:08 PM)
• Councillor Simon
• Councillor Woodhouse
• Councillor Twinney
• Councillor Morrison
• Councillor Kwapis
• Councillor Bisanz

Members Absent:

• Councillor Broome

Staff Present:

• E. Armchuk, Commissioner of Corporate Services
• P. Noehammer, Commissioner of Development & Infrastructure Services
• I. McDougall, Chief Administrative Officer
• L. Lyons, Director of Legislative Services/Town Clerk
• M. Mayes, Director of Financial Services/Town Treasurer
• A. Tang, Manager of Accounting & Finance
• A. Jurrius, Chief Building Official
• B. White, Project Management Leader – Mulock Property
• A. Walkom, Legislative Coordinator
• J. Grossi, Legislative Coordinator

For consideration by Council on October 12, 2021.
The meeting was called to order at 1:00 PM.
Mayor Taylor in the Chair.
Committee of the Whole recessed at 2:52 PM and reconvened at 3:01 PM.

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1.

Notice

Mayor Taylor advised that the Municipal Offices were closed to the public and that this meeting was streamed live at Newmarket.ca/meetings. Residents who would like to provide comment on an item on this agenda were encouraged to provide their feedback in writing through email to Legislative Services at or by joining the meeting electronically through video or telephone. He advised residents that their comments would form part of the public record.

2.

Additions & Corrections to the Agenda

None.

3.

Conflict of Interest Declarations

None.

4.

Presentations & Recognitions

The Commissioner of Development and Infrastructure Services introduced the following new Staff Members:

• Bill White, Project Management Leader – Mulock Property 
• Andrew Jurris, Chief Building Official 

4.1

Water and Wastewater Master Plan Update

The Commissioner of Development & Infrastructure Services provided an introduction to the presentation and provided a background to the Water and Wastewater Master Plan project. Wendy Kemp, Director, Infrastructure Asset Management and Tracey Carrigan, York Region, Master Plan Advisor provided a presentation with highlights of the infrastructure program, including the key water and wastewater projects affecting Newmarket and area. The presentation concluded with an overview of the consultation and engagement efforts on the project and next steps to finalize the project. 

Members of Council queried the presenters regarding plans related to the Upper York Sewage Solutions, the effect of its delay on the Water and Wastewater Master Plan, the relevant targets related to the reduction of inflow and infiltration and future expansions to infrastructure along Yonge Street.

• Moved by: Councillor Morrison
  Seconded by: Councillor Woodhouse
  1.  That the presentation provided by Tracey Carrigan, York Region, Master Plan Advisor and Wendy Kemp, Director, Infrastructure Asset Management regarding the 2021 Water and Wastewater Master Plan be received. 
  
  
  
  Carried

4.2

2022 Preliminary Draft Budget Report

Note: This item was dealt with under sub-item 6.1. Please see sub-item 6.1 for motion.

The Director of Financial Services provided an introduction to the presentation which outlined the process to develop the 2022 budget. The Manager, Accounting & Finance provided a presentation which outlined Council's budget targets for the 2022 budget, the guiding principles in the development of the budget and a summary of the operating and capital budgets. The presentation continued with a breakdown of the tax-supported operating budget, rate-supported operating budget and the capital budget, along with the impact to the average residential property. The presentation concluded with the next steps in the budget process.

Members of Council queried staff on the contingency reserve, the asset replacement fund, the effects of inflation on the budget, the increase on wastewater charges, the current assessment value of the average house in Newmarket, projects included in the capital budget that had been held over from the previous year, funds related to asset management and growth-related funds.

5.

Deputations

5.1

Optometrists of Ontario

Dr. Lisa Fung provided a deputation representing the Ontario Association of Optometrists and asked Council for support in negotiations with the Province of Ontario. She advised that OHIP insured services have not been adjusted for inflation and are the lowest compensated services in Canada. She asked that Council support Ontario Optometrists by asking the Provincial government to address the OHIP-insured eye care and enter into legally-binding negotiations with Ontario Optometrists.

• Moved by: Councillor Twinney
  Seconded by: Councillor Woodhouse
  1. That the deputation provided by Dr. Lisa Fung regarding the Optometrists of Ontario be received. 
  
  
  
  Carried
• Moved by: Councillor Woodhouse
  Seconded by: Councillor Morrison

  2. That the Council of the Town of Newmarket ask the Province of Ontario to negotiate fairly and quickly with Ontario Optometrists.

  
  
  
  Carried

6.

Consent Items

• Moved by: Councillor Bisanz
  Seconded by: Councillor Woodhouse
  1. That sub-items 6.3, 6.6, 6.7, 6.8, 6.9, 6.10, and 6.11 be adopted on consent. See following sub-items 6.1, 6.2, and 6.4 for motions.
  
  
  
  Carried

6.1

2022 Preliminary Draft Budget Report

• An alternate motion was presented and noted below in bold.

  Moved by: Councillor Woodhouse
  Seconded by: Councillor Simon
  1. That the presentation provided by the Manager, Accounting & Finance/Deputy Treasurer regarding the 2022 Preliminary Draft Budget be received; and,
  2. That the report entitled 2022 Preliminary Draft Operating and Capital Budgets dated October 4, 2021 be received; and,
  3. That subject to any further direction, staff be authorized to provide the public with details of the Preliminary Draft 2022 Tax-Supported, Rate-Supported Operating and Capital Budgets.
  
  
  
  Carried

6.2

Delegation of Authority for Fees and Charges

• An alternate motion was presented and noted below in bold.

  Moved by: Councillor Kwapis
  Seconded by: Councillor Simon
  1. That the report entitled Delegation Authority for Fees and Charges dated October 4, 2021 be received; and,
  2. That Council delegate authority to staff to execute increases to the Fees and Charges By-law; and,
  3. That the delegated authority be limited to annual fees and charges increases that do not exceed the rate of inflation and/or 2.5% and are in compliance with the Town’s Service Pricing Policy; and,
  4. That the relevant by-laws be amended to reflect these changes; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this direction.
  
  
  
  Carried

6.3

Rice Commercial Group Development Charges Pre-Payment Agreement

• 1. That the report entitled Rice Commercial Group Development Charges Pre-Payment Agreement dated October 4, 2021 be received; and,
  2. That Council directs the Director of Financial Services to enter into a pre-payment agreement under section 3.11 of the Town’s Development Charges By-laws 2019-46 and 2019-47 with the Owner of 1240 Twinney Drive; and,
  3. That the Director of Financial Services be delegated the authority to enter into any future pre-payment agreements under section 3.11 of the Town’s Development Charges By-laws 2019-46, 2019-47 and 2019-48, with developers; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  

6.4

York Region Alternate 2051 Forecast and Land Needs Assessment Scenarios

• Moved by: Deputy Mayor & Regional Councillor Vegh
  Seconded by: Councillor Kwapis
  1. That the report entitled York Region 2051 Alternate Forecast and Land Needs Assessment Scenarios dated October 4, 2021 be received; and,
  2. That The Regional Municipality of York be advised that the Town of Newmarket Council supports the proposed Phased 55% intensification scenario (Scenario 2) as a minimum intensification target; and,
  3. That the report entitled York Region 2051 Alternate Forecast and Land Needs Assessment Scenarios dated October 4, 2021 be forwarded to The Regional Municipality of York for its consideration; and,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

6.5

INFO-2021-31: Traffic Calming Initiatives Follow-up Report

Note: INFO-2021-31 was withdrawn.

6.6

Audit Committee Meeting Minutes of October 19, 2020

• 1. That the Audit Committee Meeting Minutes of October 19, 2020 be received.
  
  
  
  

6.7

Central York Fire Services – Joint Council Committee Meeting Minutes of May 4, 2021 and July 6, 2021

• 1. That the Central York Fire Services – Joint Council Committee Meeting Minutes of May 4, 2021 and July 6, 2021 be received. 
  
  
  
  

6.8

Accessibility Advisory Committee Meeting Minutes of May 20, 2021 and July 15, 2021

• 1. That the Accessibility Advisory Committee Meeting Minutes of May 20, 2021 and July 15, 2021 be received.
  
  
  
  

6.9

Main Street District Business Improvement Area Board of Management Meeting Minutes of July 7, 2021

• 1. That the Main Street District Business Improvement Area Board of Management Meeting Minutes of July 7, 2021 be received. 
  
  
  
  

6.10

Newmarket Anti-Black Racism Task Force Meeting Minutes of August 3, 2021

• 1. That the Newmarket Anti-Black Racism Task Force Meeting Minutes of August 3, 2021 be received. 
  
  
  
  

6.11

Newmarket Public Library Board Meeting Minutes of June 16, 2021 and July 12, 2021

• 1. That the Newmarket Public Library Board Meeting Minutes of June 16, 2021 and July 12, 2021 be received. 
  
  
  
  

7.

Action Items

None.

8.

Notices of Motion

None.

9.

Motions Where Notice has Already been Provided

None.

10.

New Business

10.1

Vacant Home Tax

Councillor Simon inquired if the Town of Newmarket currently imposes a tax on vacant homes. The Director of Financial Services advised that the issue is being examined at York Region, but that the Town charges the same tax on homes whether they are vacant or occupied. Mayor Taylor requested the Director of Financial Services provide Council with a memo regarding the background of taxation on vacant homes in York Region.

11.

Closed Session

• Moved by: Councillor Morrison
  Seconded by: Councillor Kwapis
  1. That the Committee of the Whole resolve into Closed Session to discuss the following matters:
     1. Central York Fire Services – Joint Council Committee Meeting (Closed Session) Minutes of May 4, 2021 and July 6, 2021       
     2. Proposed Acquisition and Disposition of Land – Property in Ward 5 - A proposed or pending acquisition or disposition of land by the municipality or local board as per Section 239(2)(c) of the Municipal Act, 2001.
     3. Appointment to the Accessibility Advisory Committee (One Vacant Position) - Personal matters about an identifiable individual, including municipal or local board employees as per Section 239(2)(b) of the Municipal Act, 2001.
  
  
  
  Carried

  The Committee of the Whole resolved into Closed Session at 3:31 PM.
  The Committee of the Whole (Closed Session) Minutes are recorded under separate cover.
  The Committee of the Whole resumed into Open Session at 4:07 PM

  
  

11.1

Central York Fire Services – Joint Council Committee Meeting (Closed Session) Minutes of May 4, 2021 and July 6, 2021

11.2

Proposed Acquisition and Disposition of Land – Property in Ward 5

11.3

Appointment to the Accessibility Advisory Committee (One Vacant Position)

12.

Adjournment

• Moved by: Councillor Simon
  Seconded by: Councillor Bisanz
  1. That the meeting be adjourned at 4:08 PM. 
  
  
  
  Carried