Newmarket Public Library Board

 

Newmarket Public Library Board

Regular Board Meeting

Wednesday, February 19, 2014

Newmarket Public Library Board Room

 

 

Present:                                               Joan Stonehocker – Chair

Tara Brown

Tom Hempen

John Taylor

 

Regrets:                                               Michael Castro

Wes Playter

Tom Vegh – Vice Chair

 

Staff Present:                                    Todd Kyle, CEO

                                                                Linda Peppiatt, Deputy CEO

                                                                Lianne Bond, Administrative Coordinator

 

Guest:                                                  Chris Rickett, Manager, Strategic Economic Initiatives, Economic Strategy,

Office of the CAO, York Region (arrived at6:25 pm and left at 7 pm)

 

 

1.       ACTIVE BOARD DEMONSTRATION

 

The CEO provided a demonstration of the Interactive Whiteboard located in the Large Study Room on the lower level which is free to use and provides touch-screen interactivity.

                                                                                                                                                                                                               

The Chair called the meeting to order at 5:35 p.m.

 

  1. Adoption of Agenda items:

 

i)        Adoption of Regular Agenda

ii)       Adoption of the Closed Session Agenda

iii)     Adoption of Consent Agenda items

 

The Chair asked if there were any additions to the agenda.  One item was added under New Business.

 

Motion 14.02.286

 

MOVED BY JOHN TAYLOR

SECONDED BY TARA BROWN

 

THAT Agendas i) to iii) be adopted as amended.

 

CARRIED

 

  1. DECLARATIONS

 

None were declared.

 

 

 

 

  1. CONSENT AGENDA ITEMS:

 

i)        Adoption of the Regular Board Meeting Minutes for Wednesday, January 15, 2014

ii)       Strategic Operations Report for January, 2014

iii)     Library Statistical Data

iv)     Monthly Bank Transfer

 

Motion 14.02.287

               

MOVED BY TARA BROWN

                SECONDED BY JOHN TAYLOR

               

THAT Consent Agenda Item i) to iv) be received as presented.

 

CARRIED

 

  1. MOTION TO CONVENE INTO A CLOSED SESSION

 

There were no Closed Session items.

 

  1. REPORTS

 

i)        Community Information Policy:  Collecting Funds and Goods

 

The Library Board reviewed the report regarding the request to allow the Library to accept donations on the behalf of ARCH (Architecture, Recreation, Culture and Heritage) Committee as part of its ongoing rotating historical displays in the Library in conjunction with the Elman W. Campbell Museum.   In addition, the Board was asked to approve several historical arrangements for donations of goods that have not been specifically approved by the Board.

 

Motion 14.02.288

               

MOVED BY JOHN TAYLOR

SECONDED BY TARA BROWN

               

THAT the Library Board approve the collection of donations or goods by the Library on behalf of the Architecture, Recreation, Culture, and Heritage Committee, the Newmarket Food Pantry, Lions Club International and Raw Materials Corporation Inc.

 

CARRIED

 

ii)       2014 Business Plan

 

The Library Board reviewed the 2014 Business Plan.  Explore 3D Printer Program is to be added and business plan item regarding expanding activities within current partnerships is to change to “expand partnership activities”.

 

 

 

 

 

 

Motion 14.02.289

               

MOVED BY JOHN TAYLOR

SECONDED BY TOM HEMPEN

               

THAT the Library Board receive the 2014 Business Plan as amended.

 

CARRIED

 

  1. BUSINESS ARISING

 

i)        Action List

 

The Board reviewed and updated the Action List.  Library Board Advocacy Committee is to be added under Library Board Ambassador Campaign.

 

At 6:45 pm quorum was lost.

 

  1. NEW BUSINESS

 

i)           2014 Newmarket Chamber of Commerce Home Show

 

The Library will have a booth at the Newmarket Chamber of Commerce Home Show which is from Friday, March 28th, Saturday, March 29th and Sunday, March 31st.  A sign-up schedule will be circulated for Board members to volunteer to help out if they are available.

 

ii)       York Region Broad Band Strategy Presentation

 

Chris Rickett, Manager, Strategic Economic Initiatives, Economic Strategy, Office of the CAO, York Region provided a presentation to the Library Board on York Regions Broadband Strategy and Library specific priorities to expand education and research opportunities.  The Library Board was asked to consider providing a letter of support highlighting the Board’s interest in the Strategy as well as highlighting specific interest in certain actions.  The CEO will draft a letter and bring it to the Library Board at the next regular meeting.

 

  1. DATE(S) OF FUTURE MEETINGS

 

The next regular Library Board meeting will be Wednesday, March 19, 2014 at 5:00 pm in the Library Board room

 

  1. ADJOURNMENT

 

The Library Board meeting adjourned at 7:00 pm

 

 

 

___________________________                        _____________________________

Joan Stonehocker                                                            Todd Kyle, CEO

Chair                                                                                      Secretary/Treasurer

No Item Selected