Newmarket Public Library Board
Regular Board
Meeting
Wednesday, February
19, 2014
Newmarket Public
Library Board Room
Present:
Joan Stonehocker – Chair
Tara Brown
Tom Hempen
John Taylor
Regrets: Michael
Castro
Wes Playter
Tom Vegh – Vice
Chair
Staff
Present: Todd Kyle, CEO
Linda
Peppiatt, Deputy CEO
Lianne Bond,
Administrative Coordinator
Guest: Chris
Rickett, Manager, Strategic Economic Initiatives, Economic Strategy,
Office of the CAO,
York Region (arrived
at6:25 pm and left at 7 pm)
1. ACTIVE BOARD
DEMONSTRATION
The
CEO provided a demonstration of the Interactive Whiteboard located in the Large
Study Room on the lower level which is free to use and provides touch-screen
interactivity.
The Chair called the meeting to order at 5:35
p.m.
- Adoption of Agenda items:
i)
Adoption
of Regular Agenda
ii) Adoption of the
Closed Session Agenda
iii) Adoption of Consent
Agenda items
The Chair asked if there were any additions
to the agenda. One item was added under New Business.
Motion 14.02.286
MOVED BY JOHN TAYLOR
SECONDED BY TARA BROWN
THAT Agendas i) to iii) be adopted as amended.
CARRIED
- DECLARATIONS
None were declared.
- CONSENT
AGENDA ITEMS:
i)
Adoption
of the Regular Board Meeting Minutes for Wednesday, January 15, 2014
ii) Strategic Operations
Report for January, 2014
iii) Library Statistical
Data
iv) Monthly Bank
Transfer
Motion 14.02.287
MOVED BY TARA BROWN
SECONDED
BY JOHN TAYLOR
THAT Consent Agenda Item i) to iv) be
received as presented.
CARRIED
- MOTION
TO CONVENE INTO A CLOSED SESSION
There were no Closed Session items.
- REPORTS
i)
Community
Information Policy: Collecting Funds and Goods
The Library Board reviewed the report
regarding the request to allow the Library to accept donations on the behalf of
ARCH (Architecture, Recreation, Culture and Heritage) Committee as part of its
ongoing rotating historical displays in the Library in conjunction with the
Elman W. Campbell Museum. In addition, the Board was asked to approve several
historical arrangements for donations of goods that have not been specifically
approved by the Board.
Motion 14.02.288
MOVED BY JOHN TAYLOR
SECONDED BY TARA BROWN
THAT the Library Board approve the
collection of donations or goods by the Library on behalf of the Architecture,
Recreation, Culture, and Heritage Committee, the Newmarket Food Pantry, Lions
Club International and Raw Materials Corporation Inc.
CARRIED
ii) 2014 Business Plan
The Library Board reviewed the 2014
Business Plan. Explore 3D Printer Program is to be added and business plan item
regarding expanding activities within current partnerships is to change to
“expand partnership activities”.
Motion 14.02.289
MOVED BY JOHN TAYLOR
SECONDED BY TOM HEMPEN
THAT the Library Board receive the 2014
Business Plan as amended.
CARRIED
- BUSINESS
ARISING
i)
Action
List
The Board reviewed and updated the Action
List. Library Board Advocacy Committee is to be added under Library Board
Ambassador Campaign.
At 6:45 pm quorum was lost.
- NEW
BUSINESS
i)
2014
Newmarket Chamber of Commerce Home Show
The Library will have a booth at the
Newmarket Chamber of Commerce Home Show which is from Friday, March 28th,
Saturday, March 29th and Sunday, March 31st. A sign-up
schedule will be circulated for Board members to volunteer to help out if they
are available.
ii) York Region Broad
Band Strategy Presentation
Chris Rickett, Manager, Strategic Economic
Initiatives, Economic Strategy, Office of the CAO, York Region provided a
presentation to the Library Board on York Regions Broadband Strategy and
Library specific priorities to expand education and research opportunities.
The Library Board was asked to consider providing a letter of support
highlighting the Board’s interest in the Strategy as well as highlighting
specific interest in certain actions. The CEO will draft a letter and bring it
to the Library Board at the next regular meeting.
- DATE(S)
OF FUTURE MEETINGS
The next regular Library Board meeting will
be Wednesday, March 19, 2014 at 5:00 pm in the Library Board room
- ADJOURNMENT
The Library Board meeting adjourned at 7:00
pm
___________________________ _____________________________
Joan Stonehocker Todd
Kyle, CEO
Chair Secretary/Treasurer