Newmarket Public
Library Board
Regular Board
Meeting
Wednesday, September
17, 2014
Newmarket Public
Library Board Room
Present: Joan
Stonehocker – Chair
Tara Brown
Tom Hempen
Wes Playter
Staff Present: Todd Kyle, CEO
Linda
Peppiatt, Deputy CEO
Lianne
Bond, Administrative Coordinator
Regrets: Michael
Castro
John Taylor
Tom Vegh – Vice
Chair
The Chair called the meeting to
order at 5:20 pm
- Adoption of Agenda Items
i) Adoption
of Regular Agenda
ii) Adoption of the
Closed Session Agenda
iii) Adoption of Consent
Agenda items
The Chair asked if there were any
additions to the agenda.
Motion 14.09.322
Moved by Tom Hempen
Seconded by Tara Brown
That Agendas i) to iii) be
adopted as presented.
Carried
- Declarations
None were declared.
- Consent Agenda Items:
i) Adoption
of the Regular Board Meeting Minutes for Wednesday, June 18, 2014
ii) Strategic
Operations Report for Summer, 2014
iii) Library Statistical
Data for August, 2014
iv) Monthly Bank Transfer
Motion
14.09.323
Moved by Tom Hempen
Seconded by Tara Brown
That Consent Agenda Item i)
to iv) be received as presented.
Carried
- Motion to Convene into a Closed Session
Motion 14.09.324
Moved by Wes Playter
Seconded by Tara Brown
That the Library Board
convene into a closed session at 5:21 pm for the purposes of discussing labour
relation matters.
Carried
Motion 14.09.325
Moved by Wes Playter
Seconded by Tom Hempen
That the Library Board
move out of the closed session at 5:30 pm.
Carried
Motion arising from the Closed
Session:
Motion 14.09.326
Moved by Tom Hempen
Seconded by Wes Playter
That the Library Board
receive the report on annual economic adjustments for non-union staff.
Carried
- Policies
i) Policy
Review Schedule
An updated Policy Schedule was
reviewed by the Library Board.
ii) Health and
Safety Policy
No changes were recommended for
the Health and Safety Policy.
iii) Accessibility
Standards for Customer Service Policy
No changes were recommended for
the Accessibility Standards for Customer Service Policy.
iv) Recruitment and Selection
Policy
The Recruitment and Selection
Policy has been revised to comply with Integrated Standards Regulation on
employment.
v) Social Media
Policy
The Social Media Policy has been
revised to address risk points not covered in the original policy.
Motion 14.09.327
Moved by Tara Brown
Seconded by Wes Playter
That the Library Board
receive the Policy Review Schedule as presented, and approve the Health and
Safety Policy, Accessibility Standards for Customer Service Policy, Recruitment
and Selection Policy and the Social Media Policy as presented.
Carried
- Reports
i) Second
Quarter Financial Statements
The Library continues to be on
target for the second quarter of 2014 in both expenditures and revenue.
Motion 14.09.328
Moved by Tom Hempen
Seconded by Wes Playter
That the Library Board
receive the second quarter financial statement as presented.
Carried
- Business Arising
i) Action
List
The Board reviewed Action List. No
updates or changes were made.
- New Business
i)
eBook Equity Pricing Campaign
The Ottawa Public Library has
requested other Public Libraries in Ontario participate in their campaign to
ask Federal and Provincial Governments to investigate the pricing of eContent
for Libraries. The Library Board was asked to repeat the motion put forth by
Ottawa Public Library.
Motion 14.09.329
Moved by Wes Playter
Seconded by Tom Hempen
WHEREAS the Newmarket
Public Library is committed to providing equitable access to information and
services regardless of format and customer demand for eBooks and eMagazines is
increasing; and
WHEREAS Newmarket Public
Library staff are working together with publishers to find mutually beneficial
solutions so that public library customers have access to the wide range of
eBooks and eMagazines they have available to them in a physical printed copy;
and
WHEREAS the specialized
market terms for libraries provided by some publishers for the purchase of
eBooks and eMagazines restrict the Newmarket Public Library’s ability to
purchase these materials for public use, resulting in an inequity of access to
electronic content, significant constraints on the Newmarket Public Library
budget, and an undermining of the Newmarket Public Library’s ability to fulfill
its role;
THEREFORE BE IT RESOLVED
that the Town of Newmarket Public Library Board:
1. request that the
Department of Canadian Heritage and the Ontario Ministry of
Tourism, Culture and Sport
investigate publishers’ restrictive practices in making eBooks and eMagazines
available to public libraries, including the higher prices charged to public
libraries; and
2. request staff
bring the issues faced by libraries in obtaining access to eBooks and
eMagazines to the attention of the Competition Bureau of Canada.
AND THAT the Ottawa
Public Library Board be informed of this resolution and copied on letters sent
to this effect.
- Date(s) of Future Meetings
The next regular Library Board meeting
will be Wednesday, October 15, 2014 at 5:00 pm in the Library Board room
- Adjournment
Motion 14.09.330
Moved by Tara Brown
Seconded by Wes Playter
That there being no further
business meeting adjourned at 6:10 pm.
__________________________ ________________________
Joan Stonehocker Todd
Kyle, CEO
Chair Secretary/Treasurer