Town of Newmarket

Minutes

Special Committee of the Whole - Electronic

Meeting #:

Date:

Monday, February 13, 2023

Time:

9:00 A.m. - 12:00 P.m.

Location:

Streamed live from the Municipal Offices

395 Mulock Drive

Newmarket, ON L3Y 4X7

Members Present:

• Mayor Taylor
• Deputy Mayor & Regional Councillor Vegh
• Councillor Simon
• Councillor Woodhouse
• Councillor Twinney
• Councillor Morrison
• Councillor Kwapis
• Councillor Broome
• Councillor Bisanz
• Bill White

Staff Present:

• I. McDougall, Chief Administrative Officer
• E. Armchuk, Commissioner of Corporate Services
• P. Noehammer, Commissioner of Development & Infrastructure Services
• J. Payne, Commissioner, Community Services
• L. Lyons, Director of Legislative Services/Town Clerk
• M. Agnoletto, Director of Public Works Services
• W. Bennett, Director of Corporate Communications
• M. Mayes, Director of Financial Services/Town Treasurer
• K. Reynar, Director of Legal and Procurement Services
• K. Saini, Deputy Town Clerk
• A. Tang, Manager Finance and Accounting
• K. Huguenin, Legislative Coordinator
• S. Granat, Legislative Coordinator

​For consideration by Council on March 20, 2023

The meeting was called to order at 9:02 AM. 

Mayor Taylor in the Chair. 

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1.

Notice

Mayor Taylor advised that this meeting was streamed live at Newmarket.ca/meetings. Residents who would like to provide comment on an item on this agenda were encouraged to provide their feedback in writing through email to Legislative Services at  or by joining the meeting electronically through video or telephone. He advised residents that their comments would form part of the public record.

2.

Additions & Corrections to the Agenda

None.

3.

Conflict of Interest Declarations

None.

4.

Presentations & Recognitions

4.1

Budget - Capital and Rate Supported Operating Budgets

The Chief Administrative Officer provided an introduction. The Director Financial Services presented context of the budget and frequently asked questions. The Manager Financial Services presented on the rate-supported operating budgets water and wastewater, rate-supported operating budgets for Stormwater, capital budget, capital budget components, capital changes since the January 30 Special Committee of the Whole meeting, capital by funding, department and spending authority; capital spending authority changes. The Project Manager for the Mulock Property presented on the Mulock work packages and summary of the 2023 to 2024 requested adjustment. 

Members of Council queried staff on increases to capital spending authority changes for future years, the impact of inflation on municipal revenues, segregation of capital projects, use of reserves to fund operating costs and staffing, the recreation and culture strategic plan, capital financing impacts and grant opportunities for Mulock Park, and electrifying the vehicle fleet.

Members of Council discussed the capital spending authority changes from 2023 and future years.

• Moved by: Councillor Woodhouse
  Seconded by: Councillor Broome
  1. That the presentation provided by Mike Mayes, Director Financial Services, Bill White, Project Management Leader, Mulock Property and Andrea Tang, Manager Finance and Accounting regarding Budget - Capital and Rate Supported Operating Budgets be received.
  
  
  
  Carried

5.

Deputations

None.

6.

Consent Items

6.1

2023 Preliminary Draft Capital and Rate Supported Operating Budgets

• Moved by: Councillor Kwapis
  Seconded by: Councillor Simon
  1. That the report entitled 2023 Preliminary Draft Capital and Rate-Supported Operating Budgets dated February 13, 2023 be received; and,
  2. That subject to any additional direction from Committee, the proposed Capital Budget be incorporated into the Draft Budgets to be presented to Committee of the Whole on March 27, 2023; and,
  3. That the proposed list of Capital Projects be included in the Capital Program for 2023, subject to changes that may be made by Council during the year; and,
  4. That subject to any additional direction from Committee, the proposed Rate-Supported Operating Budgets be incorporated into the Draft Budgets to be presented to Committee of the Whole on March 27, 2023; and,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
  
  
  
  Carried

7.

New Business

None.

8.

Closed Session (if required)

Mayor Taylor advised that there was no requirement for a Closed Session.

9.

Adjournment

• Moved by: Councillor Morrison
  Seconded by: Councillor Bisanz
  1. That the meeting be adjourned at 10:54 AM. 
  
  
  
  Carried